Review Vacancy
Occupational CategoryClerical, Secretarial, Office Aide
Bargaining UnitASU - Administrative Services Unit (CSEA)
Salary RangeFrom $40324 to $49417 Annually
Minimum Qualifications Applicants must have taken and passed a NYS Civil Service examination and be reachable off the Civil Service eligible list.
If you are eligible for reassignment, reinstatement or transfer, please indicate this in your cover letter. To be eligible for transfer via 70.1 of the Civil Service law, you must have one year of permanent competitive service in a title approved for transfer by Civil Service within two salary grades of the advertised position.
Candidates should be aware that a preferred list, transfer list, placement roster and/or reemployment roster of laid off State employees may be certified against this vacancy by the Department of Civil Service. Any candidates interested in state examinations offered by Civil Service can visit the following site for more information https://www.cs.ny.gov/
Duties Description SUNY Empire State College is seeking a Secretary 1 to support the Office of Business Services and assure the smooth functioning of the day-to-day administrative support activities.
Responsibilities include:
•Provide secretarial support to the Director of Business Services and Director of Procurement, while exercising independent judgement, discretion and maintaining confidentiality
•Oversee Business Services budget using Business Intelligence and Excel
•Distribute monthly All Funds Summary reports to administrators
•Coordinate biweekly payroll distribution
•Send Loss and Theft Reports quarterly and yearly
•Send checks to Research Foundation monthly for ESC Foundation Service Agreement
•Send Research Foundation Account information emails to Account Holders Annually
•Submit forms AC852 and AC1782 to OSC when staff are added or removed from contracts/vouchers
•Use Microsoft Office for creating documents, spreadsheets, email applications, scheduling meetings and maintaining calendars
•Track and maintain Account Administrators Authorizations
•Verify and mail work study paychecks
•Process office supply orders for Business Services
•Process refund checks and BankMobile electronic refunds
•Check BankMobile site and make changes as needed so students receive BankMobile cards
•Process credit card refunds
•Respond to student calls and emails regarding billing
•Set up monthly payment plans for students owing a past due balance
•Review DMV address records for returned mail
•Open and distribute mail to Accounts Receivable
•Scan Accounts Receivable documents into a records retention database
•Keep current with college-wide software and database systems and participate in training as needed
•Perform other clerical tasks as assigned by the Director of Business Services/Director of Procurement
•Provide substitute reception coverage as requested and perform support staff functions as appropriate for other coverage purposes as operating needs require
Additional Comments Applications Due By: October 9th, 2018
If you are interested in applying for this position, please submit the following documents, which are required for consideration, to the Office of Human Resources, 2 Union Ave, Saratoga Springs, NY, 12866:
- Resume
- Cover letter
- Name and contact information of three references
Some positions may require additional credentials or a background check to verify your identity.
Name SUNY Empire State College - Office of Human Resources
Email Address brooke.white@esc.edu
Address
Notes on ApplyingIf you are interested in applying for this position, please submit the following documents, which are required for consideration, to the Office of Human Resources, 2 Union Ave, Saratoga Springs, NY, 12866:
- Resume
- Cover letter
- Name and contact information of three references