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Review Vacancy

Date Posted 11/21/17

Applications Due12/08/17

Vacancy ID45495

AgencyParks, Recreation & Historic Preservation, Office of

TitleSecretary 1

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade11

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $39533 to $48451 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5


From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Suffolk

Street Address Long Island Regional Administration- Recreation Bureau

Southern State Parkway Exit 38

City North Babylon


Zip Code11703

Minimum Qualifications For Permanent Appointment:
Candidates must be a permanent Secretary 1, G-11, or reachable on the appropriate Civil Service eligible list for Secretary 1, G-11, or eligible for a 70.1 transfer.

Note: Transfer candidates must possess the ability to type 35 words per minute corrected, as demonstrated by passing the Keyboard Specialist performance test, or by prior service in a Keyboarding title.

Duties Description The candidate will be responsible for general typing, filing, copying, scanning, faxing and preparing correspondence; prepare, modify and edit Excel spreadsheets, Access databases, Word fillable forms, Publisher documents and other internal computer programs. The incumbent will type/review outgoing letters/memos for proper grammar, spelling and format; perform internet research on the park in general, equipment, parts, patron use items, and other necessary topics; process incoming correspondence; prepare material for approval/signature, distribute to appropriate staff/file accordingly; develop and maintain filing systems (paper and electronic) to manage various records and documents; provide confidential assistance in areas of counseling memos, grievances, and employee evaluations; purge files in accordance to the agency’s retention schedule; take draft concepts and develop basic forms, ads for promotion, fact sheets, maps and other documents using MS Publisher or other basic desktop publishing software; perform internet research on the park in general, equipment, parts, patron use items, and other necessary topics; perform credit purchasing, reconcile purchases, organize copies of receipts and manage use of cost centers to ensure spending is charged against appropriate budget accounts. The incumbent will provide courteous phone service, handle inquiries when possible or direct inquiries to appropriate staff/department and provide backup administrative assistance to other office staff with telephone coverage and the processing of incoming/outgoing mail. The incumbent will manage supervisor's schedule/calendar by scheduling meetings/conference calls/events, send Outlook invites to participants and make travel arrangements and process transactions in agency database. For meetings, the incumbent will schedule, compile/organize agenda items, organize/distribute reports, and provide meeting minutes utilizing Dictaphone. The incumbent will provide courteous service to patron and staff inquiries/visits; assist Park Supervisors and Managers in the scheduling of public events/location reservations; utilize reservation system to research patron inquiries and complaints; interact and assist with basic inquiries from friends and user groups; conduct follow up research on basic questions and inquiries.

Some positions may require additional credentials or a background check to verify your identity.

Name Janet Grant

Telephone 631-321-3555


Email Address


Street Long Island Regional Personnel

P.O Box 247

City Babylon

State NY

Zip Code 11702


Notes on ApplyingIf you feel you meet the minimum qualifications and the agency’s operating needs, and are interested in being considered for this vacancy, you can obtain an Employment Application from your local park office, your region’s administrative headquarters or you can download an application from the NYS Office of Parks, Recreation and Historic Preservation website at. Please forward your application and resume, if available, to Janet Grant, Long Island Regional Personnel, P.O. Box 247, Babylon, NY 11702 or by email, If you have any questions concerning this position, please contact Janet Grant, (631) 321-3555.

It is the responsibility of each applicant to accurately describe their experience and demonstrate that they meet the minimum qualifications and agency operating needs.

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