Review Vacancy
AgencyPeople With Developmental Disabilities, Office for
Occupational CategoryClerical, Secretarial, Office Aide
Bargaining UnitASU - Administrative Services Unit (CSEA)
Salary RangeFrom $39533 to $48451 Annually
Minimum Qualifications MINIMUM QUALIFICATIONS:
Transfer: Current or previous one-year permanent service as a Secretary 1.
70.1 Qualifications: Those titles within two salary grades or one M-grade as approved by Civil Service.
Simultaneous to this posting the appropriate civil service list may be canvassed. Management reserves the right to select either an eligible respondent to this posting or appoint from the Civil Service list.
Duties Description POSITION DESCRIPTION:
This position will provide support to the Treatment Team Leader on the Onondaga County Family Care/Medical Team. The Secretary 1 will provide critical administrative support to the TTL ensuring communication, production of services, data reports and tracking activities related to the delivery of services within the Family Care/Medical Team.
PRIMARY DUTIES AND RESPONSIBILITIES:
• Provide administrative and clerical support to the TTL.
• Receptionist for the Medical/Family Care Team, answer telephones, screen calls, and take messages. Greet the public and employees in a courteous manner
• Maintain supplies and forms for the FC Home Liaisons and Medical Team
• Maintain Family Care Team Shared Drive and record, type and distribute team meeting minutes.
• Maintain travel schedules and travel vouchers for the FC team.
• Create, update, maintain and protect data in Excel databases for the FC team.
• Responsible for typing both confidential and general documents and correspondence submitted by FC team, (primarily correspondence, meeting minutes, e-mails, memos, reports, etc.).
• Have Knowledge of Publisher and Power Point to create training materials.
• Knowledge of the TABS (Tracking and Billing System) to enter data for FC billing, transportation, tracking and DDP2 profiles.
• Knowledge of Microsoft Exchange e-mail system.
• Responsible for the operation and maintenance of a variety of office equipment.
• Responsible for maintaining bulletin boards, procedure manuals, office filing system and various tracking systems.
• Maintain Family Care Team filing system, as required and compile information as needed.
• Coordination of Team events.
• Participate in meetings as required.
• Miscellaneous duties as needed for support of the staff.
• Successful candidate will have good communication skills, be well organized, and effectively coordinate office procedures.
• Maintain data bases (Training, evaluations, etc.).
Additional Comments SELECTION CRITERIA
Candidates will be expected to demonstrate and will be evaluated against the following criteria:
• The ability to work independently with minimal supervision.
• The ability to present ideas clearly and effectively in the preparation of correspondence and reports and in dealing with people on the phone and in person
• The ability to efficiently and effectively obtain and transmit information to and from various DDSO’s and outside agency staff.
• The ability to effectively follow up on correspondence and phone calls when needed in the absence of supervisor.
• The ability to schedule meetings with proper notification & attend meetings for recording minutes as needed.
• Working knowledge of computers, Windows XP, Microsoft Word, Excel, Vax network, and willingness to learn other computer programs.
• The ability to readily adapt to new assignments, complex tasks and changing priorities.
• Possess an acceptable attendance record and work record (e-file).
• Ability to complete typing and other clerical staff duties in an accurate and timely manner.
Questions about this position can be referred to Cyndy Coutts-Whitney at 315-425-5305.
APPLICATION PROCEDURE: Submit PRF-1 form along with cover letter and résumé by 11/20/2017, to:
Central New York DDSO
Attn: Human Resources
187 Northern Concourse
North Syracuse, NY 13212
Fax: 315-473-6658
E-mail: cny.jobs@opwdd.ny.gov
Please reference the above EOA # in all correspondence.
Public Service Loan Forgiveness: If you are employed by state government you may be able to receive loan forgiveness under the Public Service Loan Forgiveness Program (PSLF). The PSLF Program forgives the remaining balance on Direct Loans after 120 qualifying monthly payments have been made under a qualifying repayment plan while working full-time for a qualifying employer. For more information regarding PSLF please visit StudentAid.gov/publicservice.
Please note:
• For CSEA positions: Local Bidding Agreements will be honored.
• Preference will be given to OPWDD employees impacted by closures. If you are being impacted by closure, please indicate this on your resume/cover letter.
• All OPWDD employees must be eligible and maintain eligibility for full and unconditional participation in the Medicare and Medicaid programs. Continued employment will depend on maintaining eligibility.
• OPWDD IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER
Some positions may require additional credentials or a background check to verify your identity.