Review Vacancy
TitleHealth Program Administrator/Trainee (NY HELPS) - 24623
Occupational CategoryAdministrative or General Management
Bargaining UnitPS&T - Professional, Scientific, and Technical (PEF)
Salary RangeFrom $56183 to $88970 Annually
Street Address The Division of Family Health/Bureau of Administration - Grants Management and Operations
Corning Tower, Empire State Plaza
Duties Description The Health Program Administrator (HPA) will assist with grant management unit activities, providing technical assistance in the preparation, review and revision of procurement related documents. This individual will assist procurement coordinators with daily activities related to Request for Proposals (RFPs), Request for Applications (RFAs), Contract Reporter Exemption Requests (CRERs), Solicitation of Interests (SOIs) and other grant related procurements related to the Division of Family Health, which includes contract monitoring from initial identification of program need through contract execution; Draft and review solicitation documents, includes but not limited to letters and memos for Bureau level staff signature and draft contract reporter advertisements; Assist with documents needed for RFPs, RFAs, including B1184s, EDCs and evaluation documents etc., to ensure the documents clearly and accurately detail the goods or services required and comply with procurement policies, procedures, regulations and laws. Provides technical assistance to program staff on procurement requirements for RFPs/RFAs and interpreting and fulfilling checklist items as required; Monitors, reviews and updates tracking systems and prepares written and statistical reports of contract activity, progress and needs; Respond to status requests from various division, bureau, agency and program staff. The HPA may supervise lower-level clerical and support staff.
Minimum Qualifications NY HELPS:
HPA Trainee 1: Four years of experience in the administration, supervision, and oversight of agency programs including but not limited to the design, implementation, administration, management, operation, and assessment of program effectiveness.
HPA Trainee 2: Five years of experience in the administration, supervision, and oversight of agency programs including but not limited to the design, implementation, administration, management, operation, and assessment of program effectiveness.
HPA (Grade 18): Six years of experience in the administration, supervision, and oversight of agency programs including but not limited to the design, implementation, administration, management, operation, and assessment of program effectiveness.
Substitutions for all levels: An associate degree may substitute for two years of experience; a bachelor’s degree may substitute for four years of experience; a master’s degree may substitute for five years of experience; and a doctorate may substitute for six years of experience.
Transfer Candidates: Current NYS Department of Health (DOH) employee with permanent or contingent permanent status as a Health Program Administrator (G-18); OR current New York State employee with one year or more of permanent or contingent permanent, competitive service in a title eligible to transfer.
Preferred Qualifications: Familiar with procurement policies, procedures, regulations and laws. Strong procurement, statewide financial system, administrative and contract management experience including preparing, reviewing and approving contract documents, work plans, budgets, modifications. Experience developing and maintaining information and tracking systems. Excellent organizational, interpersonal and written communication skills with ability to multi-task. Proficiency in Microsoft Office applications including Excel, Word, PowerPoint, Teams, Outlook, and SharePoint as well as AdobePro and WebEx.
Additional Comments Full-time, permanent position. Transfer candidates may be asked for the last four digits of their social security number to verify eligibility.
Position may be filled at a trainee level (equated to Grades 14/16), or Grade 18, depending on qualifications of the candidate.
When reviewing qualifications, omissions and vagueness cannot be interpreted in the candidate’s favor. Candidates are responsible for providing accurate and clear descriptions of their experience demonstrating how they meet the minimum qualifications.
This position is part of the NYS HELPS program. No examination is required.
This position may require travel throughout New York State including overnights to areas not served by public transportation.
We offer a work-life balance and a generous benefits package, worth 65% of salary, including:
• Holiday & Paid Time Off
• Public Service Loan Forgiveness (PSLF)
• Pension from New York State Employees’ Retirement System
• Shift & Geographic pay differentials
• Affordable Health Care options
• Family dental and vision benefits at no additional cost
• NYS Deferred Compensation plan
• Access to NY 529 and NY ABLE College Savings Programs, and U.S. Savings Bonds
• And many more...
The NYS Department of Health is committed to making New York a safer, healthier, and more equitable place to live. Understanding health equity, social determinants of health and health disparities is critical to accomplish our goal of eliminating health disparities. For more information on the NYS Department of Health’s Mission, Vision, Values and Strategic Plan, please visit: https://health.ny.gov/commissioner/index.htm
If you require reasonable accommodation to complete a job application, a job interview or to otherwise participate in the hiring process, please contact by phone 518-486-1812 or email doh.sm.Reasonable.Accommodation@health.ny.gov to make a request.
The NYS Department of Health does not participate in E-Verify and does not sponsor visa applications.
For new State employees appointed to graded positions, the annual salary is the hiring rate of the position (beginning of the salary range). Promotion salaries are calculated by the NYS Office of the State Comptroller in accordance with NYS Civil Service Law, OSC Payroll rules and regulations, and negotiated union contracts.
Some positions may require additional credentials or a background check to verify your identity.
Name Human Resources Management Group, MR/HPA/24623/DFH
Email Address resume@health.ny.gov
Address
Street Corning Tower, Empire State Plaza, Room 2217
Notes on ApplyingPlease submit your resume and cover letter as one (1) document, preferably in PDF format, by email to resume@health.ny.gov, with Reference MR/HPA/24623/DFH included in the subject line or by mail to Human Resources Management Group, MR/HPA/24623/DFH, Rm 2217, Corning Tower Building, Empire State Plaza, Albany, NY 12237-0012, or by fax to (518) 473-3395. Failure to include the required information may result in your resume not being considered for this position.