Review Vacancy
TitleAdministrative Assistant 2 - Albany
Occupational CategoryClerical, Secretarial, Office Aide
Bargaining UnitM/C - Managerial/Confidential (Unrepresented)
Salary RangeFrom $59808 to $74695 Annually
Duties Description The incumbent of the position will serve as the Administrative Assistant 2 to the Director of Business Administration providing administrative support to the Director and Assistant Director as directed. The incumbent will report to the manager of the Centralized Administration Unit within Business Administration and perform a full range of duties, including, but not limited to the following:
• Perform administrative tasks and functions for the Director and Assistant Director of Business Administration and where appropriate, Departmental managers.
• The incumbent will be expected to uphold and maintain strict confidentiality.
• Multi-task with reception duties (including field/transfer calls and greet/escort visitors).
• The incumbent will be expected to exercise a high and consistent degree of customer service when responding to telephone, email and walk-in requests.
• Manage calendars, shared mailboxes and Teams channels as assigned.
• Lead in the planning and preparation for staff meetings including the creation of agendas and supporting materials.
• Make travel arrangements and process travel vouchers in SFS.
• Transmit personnel-related matters and forms to appropriate staff.
• Draft letters and other documents for review and signature.
• Process and track documents both to and from other departments, organizations, and agencies.
• Prepare reports, write minutes, and summarize meeting conclusions.
• Provide additional administrative support for Safety and Health Committee meetings.
• Create, maintain, and archive records consisting of both paper and electronic documents.
• Perform basic budgeting and purchasing activities, processing/tracking SFS requests (ex. ordering supplies, using P-Card, etc.) and other personnel related tasks (forms prep, on-boarding new hires, scheduling interviews, etc.)
• The incumbent must have a working knowledge of Microsoft Office software used for word processing, spreadsheet development, database and project management.
• Utilize various software for project, work order, incident and request tracking and processing.
• Track progress and provide support for interdepartmental projects.
• Undertake special assignments as requested in support of Business Administration initiatives
• Perform other duties as assigned.
Minimum Qualifications If Civil Service Eligible list(s) exist, they will be canvassed. You may also apply if you are eligible for appointment by one of the following qualifications:
Subsequent 55 B/C Qualifications:
A subsequent 55b/c appointment may be considered if you have one year of permanent or contingent-permanent service in a Grade 13 or higher title determined to be similar by Civil Service and have a current Civil Service 55b/c approval letter.
Reassignment Qualifications: (DOL EMPLOYEES ONLY)
Current Department of Labor employees only, with at least one year of permanent, contingent-permanent, or 55b/c service in an Administrative Assistant 2; if you have less than one year, you must be reachable on the current Administrative Assistant 2 eligible list for this location, if one exists.
52.7 Non-Competitive Promotion (NCP) Qualifications: (DOL EMPLOYEES ONLY)
To be eligible for NCP, candidates must be in the Department of Labor promotion field and have one year or more of permanent, contingent-permanent or 55 b/c service as an Administrative Assistant 1. If 3 or fewer qualified Department of Labor Administrative Assistant 1 respond to this posting, Civil Service may approve the permanent appointment of one of the qualified Administrative Assistant 1 without further examination.
Note: Non-competitive refers to not competing in an examination; the appointment will be competitive.
Provisional Qualifications: (DOL EMPLOYEES ONLY)
One year of permanent competitive, non-competitive NY HELPS*, or 55-b/55-c service as an Administrative Assistant 1, Administrative Assistant Trainee 1, or Administrative Assistant Trainee 2. The appointed candidate would have to take, pass and be reachable on the next holding of the examination to be appointed permanently.
70.1 Transfer Qualifications:
One year of permanent or contingent-permanent as a Grade 13 or higher determined to be similar by Civil Service.
Note: For all transfers noted, a comprehensive list of titles approved for transfer is available through Civil Service GOT-IT at https://careermobilityoffice.cs.ny.gov/cmo/gotit
Preferred Qualifications:
Proficient in Microsoft Office Suite
Strong organizational, listening and multi-tasking skills
Additional Comments Position specific job duties may include occasional altered work schedule or job assignments which require availability and willingness to work occasional evenings and/or out-stationed assignments.
Telecommuting is available and can be discussed during the interview.
NYS Department of Labor does not participate in E-Verify and does not sponsor visa applications.
Employment at the Department of Labor is contingent upon the maintenance of a valid work authorization and necessary documentation to work legally in the United States.
Please note: Due to operational requirements and funding considerations of various divisions/positions, there could be occasions in the future where unit assignments may change. Should this occur, it will not impact your title, salary or location.
We offer a comprehensive benefits package, including:
• 13 paid holidays, 5 personal days, and a minimum of 13 vacation days per year
• Paid sick leave (CSEA and PEF employees- 13 days; M/C employees- 8 days plus free enrollment into the Income Protection Program for short-term and long-term disability coverage).
• Choice of several affordable and competitive health insurance plans
• Dental and vision insurance plans at no additional cost
• Membership in the NYS Employee’s Retirement System
• NYS Deferred Compensation Investment Plan
• Eligibility to apply for Public Service Loan Forgiveness (PSLF) (full-time employees)
• Eligibility to apply for tuition reimbursement for qualifying employees and courses
• Paid Parental Leave
Our mission is to provide outstanding services to our customers—the workers and business that call New York home. We help New Yorkers find careers they will love. We build and support New York’s businesses. We empower and protect New York’s workers. To learn more about our mission and the exciting work of the DOL, please visit: https://dol.ny.gov/about-us
DOL is committed to fostering employee engagement and work-life balance. We offer telecommuting and alternative work schedules to eligible employees. Eligible employees may be approved to telecommute, if operationally feasible, up to 2 days per regular work-week, and not to exceed 4 days per two-week pay period. Telecommuting can be discussed at the time of interview. Our exciting training and development opportunities, including Coursera and our formal Employee Recognition Program allow us to develop, recognize, and celebrate our workforce.
Please note that specific benefits and programs may vary based on negotiating unit, current contract, length of State service, and program area.
Some positions may require additional credentials or a background check to verify your identity.
Fax EFax: 5184742871@fax.ny.gov
Email Address YourDOLJourneyIsHere@labor.ny.gov
Address
State Office Campus, Building 12
Notes on ApplyingQualified candidates should copy the below web address into your browser to complete the online application for the Department of Labor.
https://on.ny.gov/apply2dol
Vacancy: 218887
Title: Administrative Assistant 2
Location: Albany
Please submit a resume and cover letter demonstrating how you meet the minimum
qualifications, including specific experience with dates. It is essential to clearly describe qualifying education and experience when applying; vague or incomplete information may lead to disqualification.
Unofficial transcripts and/or other documents will be required for certain positions as indicated in the minimum qualifications.
All documents must be received by: July 14th, 2026
Upload all documents as unlocked and accessible files.
If experiencing difficulties with the above link, please contact:
YourDOLJourneyisHere@labor.ny.gov
Candidates from diverse backgrounds are encouraged to apply. Department of Labor is an Equal Opportunity/Affirmative Action Employer committed to ensuring equal opportunity for persons with disabilities and workplace diversity.
New York State (NYS) is an equal opportunity/affirmative action employer. NYS Law prohibits discrimination because of age, race, creed, color, national origin, sexual orientation, military status, sex, disability, predisposing genetic characteristics, marital status, domestic violence victim status, carrier status, gender identity or prior conviction records, or prior arrests, youthful offender adjudications or sealed records unless based on a bona fide occupational qualification or other exception.
If you are a person with a disability and wish to request that a reasonable accommodation be provided for you to participate in a job interview, please contact: Department of Labor, Attn: Director, Office of Diversity, Equity, Inclusion, and Access (ODEIA), Building 12, Albany, NY 12226 (Phone (518) 457-1984 and/or fax (518) 485-2575).