Review Vacancy
TitleSenior Administrative Analyst/Administrative Analyst Trainee 1/2 (NY HELPS)
Occupational CategoryClerical, Secretarial, Office Aide
Bargaining UnitPS&T - Professional, Scientific, and Technical (PEF)
Salary RangeFrom $53764 to $85138 Annually
Appointment Type Contingent Permanent
Duties Description Under the direction of the Associate Administrative Analyst, the incumbent will be responsible for the day-to-day oversight and required regulatory operations. Job duties include but are not limited to:
•Oversees courier service compliance requirements, which includes the tracking and reporting non-compliance.
•Responsible for tracking and reviewing all courier service reports.
•Responsible for tracking new courier service applications while reviewing and tracking license renewal documentation.
•Prepares processes and procedures for tracking lottery budgets, accounting, invoices and sales agent collections.
•Ensures budget reports are properly coded and current at times.
•Responsible for presenting budget and spending reports.
•Ensures sales agent processes are properly documented and tracked, maintaining all related information.
•Will work with Attorney Generals Collections office as needed to provide required information.
•Reviews invoice authorization coding for accuracy.
•Ensures accuracy of weekly remittance documentation.
Minimum Qualifications Permanent Qualification: Candidates must currently be a permanent Senior Administrative Analyst; OR
Eligible List Appointment: For appointment to a two-year traineeship leading to a Senior Administrative Analyst, SG-18: Reachable for appointment from one of the following eligible lists: the Gaming Commission Public Administration Traineeship Transition Program (PATT) or current Professional Career Opportunities (PCO) OR
Transfer Qualification: Candidates must be a current New York State employee eligible for transfer via Section 70.1, 52.6, or 70.4 of the Civil Service Law.
Open to the Public:
Minimum Qualifications for Senior Administrative Analyst:
1.Six years of experience conducting management and organizational studies to review and revise procedures for new or changing programs, review organizational performance, and develop internal controls; collecting data and conducting cost benefit or systems analysis to assist with organizational change; evaluating and developing recommendations to improve program operations and effectiveness; and designing and updating procedure manuals, forms, and policy; OR
2. An associate degree and four years of above experience; OR
3. A bachelor’s degree and two years of above experience; OR
4. A master’s degree in a related field one year of above experience; OR
5. A doctorate degree in a related field.
Minimum Qualifications for Administrative Analyst Trainee 2:
1.Five years of experience conducting management and organizational studies to review and revise procedures for new or changing programs, review organizational performance, and develop internal controls; collecting data and conducting cost benefit or systems analysis to assist with organizational change; evaluating and developing recommendations to improve program operations and effectiveness; and designing and updating procedure manuals, forms, and policy; OR
2.An associate degree and three years of above experience; OR
3.A bachelor’s degree and one year of above experience; OR
4.A master’s degree in a related field.
Minimum Qualifications for Administrative Analyst Trainee 1:
1.Four years of experience conducting management and organizational studies to review and revise procedures for new or changing programs, review organizational performance, and develop internal controls; collecting data and conducting cost benefit or systems analysis to assist with organizational change; evaluating and developing recommendations to improve program operations and effectiveness; and designing and updating procedure manuals, forms, and policy; OR
2.An associate degree and two years of above experience; OR
3.A bachelor’s degree.
PROOF OF DEGREE IS REQUIRED WITH YOUR APPLICATION: PLEASE INCLUDE YOUR UNOFFICIAL TRANSCRIPTS, DIPLOMA, OR EDUCATION EVALUATION SHOWING YOUR DEGREE WAS AWARDED.
*Your degree must have been awarded by a college or university accredited by a regional, national, or specialized agency recognized as an accrediting agency by the U.S. Department of Education/U.S. Secretary of Education. If your degree was awarded by an educational institution outside the United States and its territories, you must provide independent verification of equivalency. You can write to the Examination Information Desk of the NYS Department of Civil Service for a list of acceptable companies who provide this service. This information can also be found on the Internet at http://www.cs.ny.gov/jobseeker/degrees.cfm. You must pay the required evaluation fee.
It is essential that candidates clearly and concisely indicate how they meet the minimum qualifications in the cover letter or resume. Failure to show how you meet the minimum qualifications may result in disqualification and removal from consideration.
NY HELPS: This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).
For the duration of the NY HELPS Program, this title maybe filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply.
At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.
Individuals certified eligible for the 55-b/c program under the Governor's Program to Hire Persons/Veterans with Disabilities pursuant to Section 55-b/c of the Civil Service Law are encouraged to apply. To be considered, 55-b/c candidates must provide a copy of their letter of eligibility with their response and meet the NY HELPS minimum qualifications listed below.
No Exam Required under NY HELPS.
Additional Comments Prohibition against Playing and Wagering:
Commission employees and family members residing in their households are prohibited from purchasing Lottery tickets or claiming Lottery prizes. Commission employees are prohibited from wagering upon any horse racing, commercial gaming, video lottery gaming, Indian gaming, charitable gaming activities, interactive fantasy sports, and mobile sports wagering within the State. To avoid any appearance of impropriety of conflict of interest, Commission employees will be prohibited from all aspects of promoting, operating, and playing in any charitable gaming, which includes bingo and games of chance such as raffles, whether the organization conducting the game is required to be licensed by the Commission. The prohibition placed upon each Commission employee from assisting with any charitable gaming does not apply to the employee's family unless the employee thinks it presents a conflict of interest related to his or her job duties. Commission employees must also avoid any outside activities that could interfere or be perceived to interfere with their job duties.
Pre-Employment Restrictions:
The law that established the Commission (specifically, Section 107 or the Racing, Pari-mutuel Wagering and Breeding Law) prohibits any person from being employed by the Commission if, during the period commencing three years prior to employment, such person held any interest in, or employment by, any corporation, association or person engaged in gaming activity with the State.
The NYS Gaming Commission is an equal opportunity employer, and we recognize that diversity in our workforce is critical to fulfilling our mission. We encourage applicants from all communities to apply.
Employees that are new to New York State employment in positions such as competitive, non-competitive and other grade positions, the annual salary is the hiring rate “i.e. starting rate” of the position. All salaries are subject to the approval of the Office of the State Comptroller.
Some positions may require additional credentials or a background check to verify your identity.
Email Address HRrecruitment@gaming.ny.gov
Address
Notes on ApplyingEmail submissions are preferred. Vacancy ID and Title should be indicated in the subject line.
Please send your resume and cover letter in Word or PDF format. We are unable to open documents from Google Docs, Google Drive, OneDrive and/or "the Cloud".
Your Social Security Number may be required to confirm your eligibility.