NY HELPNo

AgencyState Police, Division of

TitleAdministrative Assistant 1

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade11

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $47695 to $58447 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Non-competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 4 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Rensselaer

Street Address New York State Intelligence Center (NYSIC)

City East Greenbush

StateNY

Zip Code12061

Duties Description Maintain and audit the CIAS Register Requestor database, which houses all NYSIC contacts, to include specific key distribution lists (i.e.: Field Intelligence Officer List, Regional Coordinator List, and Jail Intelligence Officer List).

Communicate regularly with NYS Local Law Enforcement Executives to ensure their agency has at least one Field Intelligence Officer and Jail Intelligence Officer assigned.

Monitor the Field Intelligence Officer email inbox and respond or triage all incoming communication from the field.

Assist in the planning and administrative duties required for Field Intelligence Officers’ Training Courses and associated trainings.

Prepare and review travel and training orders for the NYSIC employees and support agencies, including the Field Intelligence and Jail Intelligence Officers.

Assist in the planning, procurement and purchasing, and other designated duties for symposiums and conferences hosted by the NYSIC, including the annual FIO/JIO Conference.

Maintain the state-wide meetings and trainings calendar, which requires communication and coordination with the NYSIC’s Counter Terrorism Center (CTC), Counter Terrorism Intelligence Units (CTIU), Crime Analysis Centers (CAC), local law enforcement, and other State/Federal partner agencies.

Compile and disseminate designated NYSIC reports.

Assist the NYSIC Training Coordinator with maintaining training records, certificates, and documentation.

Support other day-to-day operations by answering the telephone, maintaining records and files, receiving documents, data entry, photocopying, and other clerical tasks as required.

Perform all other necessary administrative duties and projects as directed by the FIO Senior.

Minimum Qualifications One (1) year of permanent service as a State Police employee in an SG-9 position or higher;

OR

Two (2) years of permanent service as a State Police employee in an SG-6 position or higher.

OR

High School diploma and two years of experience in administrative support, which includes use of office software (e.g., email, word processing), customer service, business writing, and management of an office.

Preference will be given to candidates with:
An Associate’s Degree.

Administrative support experience and knowledge of proper office procedures, including experience with conventional and electronic data filing systems.

Proficiency in the operation of personal computers and various software including Microsoft Word, Outlook, Access, Excel and other State Police systems and databases.

Minimum qualifications must be met by the closing date of the posting.

Additional Comments Resumes will be evaluated to determine whether candidates will proceed to the interview phase of the process.

The New York State Police values a diverse and inclusive workforce where the unique skills of all employees are valued in support of the mission of the Division. Qualified candidates are considered for employment without the regard to age, race, color, religion, gender identity and expression, disability, national origin, gender, sexual orientation, military or veteran status or any other characteristic protected by law. The New York State Police is an equal opportunity/affirmative action employer that accept all applications from a wide range of candidates.

The New York State Police complies with federal and state laws and makes reasonable accommodations for qualified individuals with the disabilities and/or sincerely held religious belief. If a reasonable accommodation is needed to participate in the job application or interview process, please contact the Division Personnel Office at (518) 457-3840 or personnel@troopers.ny.gov.

Some positions may require additional credentials or a background check to verify your identity.

Name Mr. Christopher Siciliano, Director of Human Resources

Telephone 518-457-3840

Fax

Email Address Personnelresumes@troopers.ny.gov

Address

Street 1220 Washington Avenue

Building 22

City Albany

State NY

Zip Code 12226

Notes on ApplyingKindly submit a cover letter, complete resume and proof of education via Email to personnelresumes@troopers.ny.gov.

Place in the subject line: AA1

Applicants must clearly demonstrate satisfaction of the minimum qualifications as described in the job posting by including this information in their resume; credit will not be given for experience or education that is not listed directly on the resume (e.g. in a cover letter or other supporting application materials). All statements are subject to verification, including transcript review.