NY HELPYes

AgencyJustice Center For The Protection Of People With Special Needs

TitleAdministrative Specialist 1 / Trainee 1/2

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade18

Bargaining UnitPS&T - Professional, Scientific, and Technical (PEF)

Salary RangeFrom $66951 to $85138 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

County Albany

Street Address 161 Delaware Avenue

City Delmar

StateNY

Zip Code12054

Duties Description Duties and Responsibilities:
• Leads the inquiry intake and coordination process, serving as the primary point for OPWDD inquiries.
• Conducts background research and compiles complete inquiry packets to support efficient attorney review and case closure.
• Tracks inquiries to completion and ensures timely follow-up.
• Schedules all MCC 10-day and 30-day meetings and supports training coordination.
• Performs similar scheduling and coordination functions for SART and has provided coverage during staff leave.
• Partnered with the Ethics Officer to streamline the Ethics process, including organizing a shared mailbox and tracking system.
• Provides essential administrative support and is a reliable contributor to overall department efficiency.

Minimum Qualifications Current NYS Justice Center for Protection of People with Special Needs employees with permanent, contingent-permanent or 55b/c service as an Administrative Specialist 1 (previously Administrative Assistant) and interested in reassignment; OR current New York State employee with one year or more permanent, contingent-permanent or 55b/c service as an Administrative Specialist 1 (previously Administrative Assistant) OR current New York State employee with one year or more of permanent, contingent-permanent or 55b/c service in a position allocated to a Grade 12 or above AND eligible for transfer under Section 52.6 or 70.1* or 70.4 of the Civil Service Law.

**Successful completion of the two-year traineeship leads to appointment as an Administrative Specialist 1, SG-18.

NY HELPS Non-Competitive Qualifications: Administrative Specialist Trainee 1: four years of experience performing or overseeing budget, human resources, and business services activities for an organization or program.

Administrative Specialist Trainee 2: Five years of experience performing or overseeing budget, human resources, and business services activities for an organization or program.

Administrative Specialist 1, SG-18: Six years of experience performing or overseeing budget, human resources, and business services activities for an organization or program.

Substitution: An associate degree may substitute for two years of experience; a bachelor’s degree may substitute for four years of experience; a master’s degree may substitute for five years of experience; and a doctorate may substitute for six years of experience.

* A comprehensive list of titles approved for transfer to Administrative Specialist 1 (previously Administrative Assistant) is available in the Division of Human Resources Management or through Civil Service GOT-IT available at www.cs.ny.gov.

Additional Comments Established in 2013 by the Protection with Special Needs Act; The New York State Justice Center for the Protection of People with Special Needs (Justice Center) is charged with protecting over one million New Yorkers under the care or jurisdiction across six State Oversight Agencies. https://www.justicecenter.ny.gov/
The New York State Justice Center for the Protection of People with Special Needs (Justice Center) is an equal opportunity/affirmative action employer. NYS Human Rights Law prohibits discrimination because of age, race, creed, color, national origin, sexual orientation, gender identity or expression, military status, sex, disability, predisposing genetic characteristics, familial status, marital status, or status as a victim of domestic violence.

REASONABLE ACCOMMODATION: The New York State Justice Center for the Protection of People with Special Needs (Justice Center) provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the Office of Human Resources via email at jc.sm.deeo@justicecenter.ny.gov

We offer a comprehensive benefits package, including:
• Holiday & Paid Time Off
• Public Service Loan Forgiveness (PSLF)
• Pension from New York State Employees’ Retirement System
• Affordable Health Care options
• Family dental and vision benefits at no additional cost
• NYS Deferred Compensation plan
• Access to NY 529 College Savings Program

Please note that specific benefits and programs may vary based on negotiating unit, current contract, and length of State service.

NOTE ON FINGERPRINTING: Please be advised that should you accept a job offer with this agency, you may be required to be fingerprinted and pay for the cost of the fingerprinting fee.

NOTE ON TELECOMMUTING: Employees are required to apply and obtain approval through management to telecommute according to the Justice Center’s Telecommuting Program Guidelines.

Some positions may require additional credentials or a background check to verify your identity.

Name Human Resources / MC

Telephone

Fax 514-549-0462

Email Address jc.sm.hrresumes@justicecenter.ny.gov

Address

Street 161 Delaware Avenue

City Delmar

State NY

Zip Code 12054

Notes on ApplyingPlease submit a cover letter and resume outlining your experience to jc.sm.hrresumes@justicecenter.ny.gov. Please be sure to include the Vacancy ID in your e-mail.