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Review Vacancy

Date Posted 10/22/25

Applications Due11/06/25

Vacancy ID201023

NY HELPNo

AgencyTransportation, Department of

TitleOffice Assistant 3 - Region 8

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade14

Bargaining UnitM/C - Managerial/Confidential (Unrepresented)

Salary RangeFrom $56655 to $70869 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.50

Workday

From 8 AM

To 4 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

County Dutchess

Street Address NYS Department of Transportation - Administrative Services Group

4 Burnett Blvd

City Poughkeepsie

StateNY

Zip Code12603

Duties Description An Office Assistant 3 performs a variety of administrative office tasks including but not limited to:

• Coordinate and hold new-hire orientations and process all associated paperwork.
• Schedule and hold meetings with employees that have filed for retirement to discuss the process, their benefits, and to collect required paperwork.
• Review and process insurance related paperwork, includes tracking to ensure documents are received within the appropriate deadlines.
• Monitor, process, and track worker compensation claims
• Respond to questions, concerns, and issues as they arise.
• Special projects as assigned.

The incumbent will be expected to work with personal and confidential employees’ records and must maintain a high level of confidentiality and discretion.

Minimum Qualifications To be considered for permanent appointment, candidates must be reachable on the current Civil Service eligible list or be eligible for reassignment or transfer in accordance with Civil Service Law.

Additional Comments Applicants must be currently authorized to work in the United States on a full-time basis

Some positions may require additional credentials or a background check to verify your identity.

Name Administration

Telephone

Fax 845-431-7927

Email Address dot.sm.r8.hr.personnel@dot.ny.gov

Address

Street NYS Department of Transportation - Administrative Services

4 Burnett Boulevard

City Poughkeepsie

State NY

Zip Code 12603

 

Notes on ApplyingQualified candidates should submit a letter of interest and a current resume, titled by last name, with the Notice Number R08-B-25-77 and last name in the subject line and referenced in the letter of interest no later than 11/6/2025 to:

Administrative Services Director
New York State Department of Transportation, Region 8,
4 Burnett Boulevard, Poughkeepsie, NY 12603
Email: dot.sm.r8.hr.personnel@dot.ny.gov

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