NY HELPNo

AgencyAttorney General, Office of the

TitleAdministrative Assistant 2

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade15

Bargaining UnitOSU - Operational Services Unit (CSEA)

Salary RangeFrom $59787 to $72429 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8:30 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address The Capitol

City Albany

StateNY

Zip Code12224

Duties Description This position is in the Litigation Bureau, reports to the Deputy Bureau Chief, and performs the following duties:

• Keep track of issues assigned to the Deputy Bureau Chief and ensure that action on each is taken in a timely manner.
• Act as backup for the Bureau Chief’s Administrative Assistant 2, performing the duties of both positions.
• Train administrative staff (including Administrative Assistant trainees and Administrative Assistant 1s) and manage workflow.
• Provide administrative support to assigned attorneys and legal assistants.
• Type and appropriately handle correspondence, memoranda, and legal documents for attorneys.
• Assemble packages of legal documents and arrange for them to be mailed by either overnight service, fax, or prepared for electronic filing/electronic service, or personally served.
• Maintain and update case information in NYMatters, such as players’ addresses, judge assignments, case captions, etc.
• Liaise with other Bureaus and/or agencies as needed.
• Generate tables of authorities and tables of contents from legal documents for the Albany Litigation bureau.
• Review unaddressed incoming mail/correspondence. Forward documents, as appropriate, to the appropriate bureau or designated person for handling.
• Transmit memoranda seeking certification for outside counsel and maintain list of cases in which certification has been granted.
• Resolve day-to-day operational problems, troubleshoot problems with all office equipment, and handle service calls to vendors.
• Schedule Court Reporters for in-person and virtual depositions. Reserve conference rooms to accommodate in-person depositions when needed.
• Make all travel arrangements for assigned attorneys, create and submit appropriate travel requests for approvals, and enter expense reports in SFS for reimbursements.
• Manage and organize Bureau case files as needed. Organize assigned attorneys’ files, ensuring that incoming documents are appropriately filed, and files are closed in a timely manner.
• Perform other duties as assigned.

PREFERRED QUALIFICATIONS: Must be proficient in Microsoft Word & Excel, and Adobe Acrobat, knowledge of PowerPoint is a plus.

Minimum Qualifications Reachable on the Department of Civil Service Eligible list for Administrative Assistant 2.

OR

Eligible for a lateral transfer or eligible for transfer under 70.1 of the Civil Service Law by having one year of permanent competitive service in an appropriate title. To determine if your current Civil Service title is eligible for transfer to this title, visit the Career Mobility GOT-IT website.

Additional Comments For new State employees appointed to graded positions, the annual salary is the hiring rate (beginning of the Salary Range) of the position. Promotion salaries are calculated by the NYS Office of the State Comptroller in accordance with NYS Civil Service Law, Payroll rules and regulations, and negotiated union contracts.

The Office of the NYS Attorney General (OAG) cannot provide sponsorship for work authorization. Candidates need to be authorized to work in the United States to be employed by this agency. It is incumbent upon employees to maintain work authorization for the duration of their employment with the OAG.

Some positions may require additional credentials or a background check to verify your identity.

Name Human Resources Management Bureau

Telephone 518-776-2500

Fax

Email Address hr.recruitment@ag.ny.gov

Address

Street Office of the Attorney General, Human Resources Managment Bureau

The Capitol

City Albany

State NY

Zip Code 12224

Notes on ApplyingTo apply, please submit a cover letter that includes a statement describing how you meet the minimum qualifications and a resume to hr.recruitment@ag.ny.gov. Please be sure to include the Vacancy # and job title in the subject of your email.

Candidates from diverse backgrounds are encouraged to apply.
The OAG is an equal opportunity employer and is committed to workplace diversity.

For more information about the Attorney General's Office visit www.ag.ny.gov.