Review Vacancy
AgencyWorkers' Compensation Board
TitleContract Management Specialist 1, WCB Item #2551
Occupational CategoryOther Professional Careers
Bargaining UnitPS&T - Professional, Scientific, and Technical (PEF)
Salary RangeFrom $66951 to $85138 Annually
Duties Description Under the direction of the Contract Management Specialist 2, the Contract Management Specialist 1, will;
• Assist with tasks to fulfill the Minority- and Women-Owned Business Enterprises (MWBE) and Service-Disabled Veteran-Owned Businesses (SDVOB) program objectives for the Board, including:
o Establishment and monitoring of agency and contract-specific goals;
o Utilization of the MWBE New York State Contract System;
o Communication with the vendor community regarding the requirements and procedures of the program; and
o Preparation of required reports and plans with attention to adhering to deadlines.
• Attend meetings regarding MWBE and SDVOB matters as a Board representative.
• Assist with the facilitation and management of the procurement of goods and services on behalf of Board program units through all stages of the procurement process, including:
o Participate in discussions regarding the appropriate method for procuring desired goods and/or services;
o Assist with the development of documents required to advertise procurement opportunities, evaluate proposals, and award contracts through Requests for Proposals (RFP), Requests for Quotes (RFQ), Invitations for Bids (IFB), Sole/Single Source procurements, and other procurement methods as appropriate;
o Assist with bidder debriefings;
o Assist with the preparation and submission of contract documents to the NYS Office of the Attorney General and Office of the New York State Comptroller for review and execution, including a timely response to questions and issues that arise;
o Participate in meetings, or other correspondence, with agency program staff or external parties (i.e. Office of General Services, Vendors) in the course of completing a procurement; and
o Maintain accurate and complete records for procurement files and assist with preparation of the procurement record.
• Work in SFS on the creation of Purchasing Requisitions, creation of Contracts, and to track and report on spending if needed.
• Work with Board staff and/or vendors to address and resolve problems or issues related to current contracts, including coordination with Budget and Purchasing staff on spending.
• Perform other procurement-related duties, as assigned, to help ensure the Contracts Unit is efficiently and effectively procuring goods and services on behalf of the Board, in compliance with State Finance Law, NYS Procurement Guidelines and Agency policy, with a focus on maintaining good working relationships with WCB staff, vendors and control agencies.
• Keep current and knowledgeable with State Finance Law, NYS Procurement Guidelines and Agency policy and procedures by attending trainings and conferences and reviewing announcements and directives from NYS OSC and NYS OGS regarding procurement.
• Timely complete mandatory training courses.
Preferred Qualifications:
• Knowledge and experience with requirements of New York State Executive Law Article 15-A.
• Knowledge and experience with requirements of the Service-Disabled Veteran-Owned Business Act.
• Familiarity and experience working under NYS Finance Law and the Procurement Council Guidelines.
• Good oral and written communication skills.
• Ability to manage competing priorities and deadlines.
• Proficient in Microsoft Word and Excel.
• Ability to work collaboratively and to work well with supervisors and peers.
Minimum Qualifications Candidates must be reachable on the appropriate Civil Service eligible list.
OR
Candidates must have one year of permanent competitive or 55 b/c service in a title designated as appropriate for transfer in accordance with Section 52.6, 70.1 OR 70.4 of the Civil Service law.
70.4 transfer candidates must have one year of permanent competitive service in a position allocated to a SG-12 or higher and possess a bachelor’s degree and have standing on the most recent PCO exam list.
Additional Comments Please Note: This position requires both in-office and remote work. A hybrid telecommuting schedule can be discussed with the hiring manager during the interview.
We offer a work-life balance and a generous benefits package, worth 65% of salary, including:
Holiday & Paid Time Off
• Thirteen (13) paid holidays annually.
• Thirteen (13) days of paid vacation leave in year one, increasing to 20+ days with additional years of service.
• Five (5) days of paid personal leave annually.
• Thirteen (13) days of paid sick leave annually for PEF/CSEA and eight (8) days paid sick leave annually for M/C.
• Annual professional leave and educational leave opportunities for eligible staff.
Health Care Benefits
• Eligible employees and dependents can choose from a variety of affordable and generous health insurance programs.
• Family dental and vision benefits at no additional cost.
Additional Benefits
• Public Service Loan Forgiveness (PSLF).
• Enrollment in the New York State pension system which has earned the distinction of being one of the best-managed and best-funded plans in the nation OR Optional Retirement Defined Contribution Plan with 8% salary match (eligibility requirements apply).
• NYS Deferred Compensation and an exclusive 403(b) Optional Retirement Savings Plan.
• Paid Parental Leave for all employees and Paid Family Leave (M/C Only).
• Eligibility for various life insurance options.
• Access to NY 529 and NY ABLE College Savings Program
• Flexible Spending Program, which allows employees to set aside pre-tax payroll deductions for eligible health care and dependent care expenses.
For new State employees appointed to graded positions, the annual salary is the hiring rate (beginning of the Salary Range) of the position. Promotion salaries are calculated by the NYS Office of the State Comptroller in accordance with NYS Civil Service Law, OSC Payroll rules and regulations and negotiated union contracts.
The Workers’ Compensation Board (Board) is an equal opportunity employer. The Board does not discriminate based upon age, race, creed, color, national origin, sexual orientation, gender identity or expression, religion, military or veteran status, sex, disability (including pregnancy-related conditions), predisposing genetic characteristics, familial status, marital status, status as a victim of domestic violence, or other applicable legally protected characteristics. The Board is dedicated to eliminating injustices and ensuring diversity in our workforce so we can better serve our staff and create a space where all feel safe to be themselves. To help meet those goals, we encourage applicants from marginalized communities to apply. We are looking for candidates who are committed to working in and contributing to an environment that fosters a sense of belonging, as well as inclusion, and celebrates people of all backgrounds, identities, experiences, and perspectives.
We are happy to provide reasonable accommodations during the hiring process. If you have a disability or special need that requires a reasonable accommodation, please send a request to officeofgeneralcounsel@wcb.ny.gov.
Some positions may require additional credentials or a background check to verify your identity.
Address
Street Human Resources Management
328 State Street
Notes on ApplyingQualified candidates should send a letter of interest and resume which lists your actual Civil Service title, salary grade and specific verifiable information as to how you meet the minimum qualifications to be eligible to apply for this position. Please send your application to HRM@WCB.ny.gov (email applications are preferred). It is important that you reference the WCB Item #2551 in the subject line of your email to ensure receipt of your application. (Please do not reference the Vacancy ID No.)