NY HELPNo

AgencyFinancial Services, Department of

TitleAdministrative Assistant 2, SG-15

Occupational CategoryAdministrative or General Management

Salary Grade15

Bargaining UnitM/C - Managerial/Confidential (Unrepresented)

Salary RangeFrom $58066 to $72519 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.50

Workday

From 8 AM

To 6 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

County Albany

Street Address One Commerce Plaza

City Albany

StateNY

Zip Code12257

Duties Description The New York State Department of Financial Services seeks to build an equitable, transparent, and resilient financial system that benefits individuals and supports business. Through engagement, data-driven regulation and policy, and operational excellence, the Department and its employees are responsible for empowering consumers and protecting them from financial harm; ensuring the health of the entities we regulate; driving economic growth in New York through responsible innovation; and preserving the stability of the global financial system.

The Department of Financial Services is seeking candidates for the position of Administrative Assistant 2 in Health Bureau. Duties include, but are not limited to, the following:

• Organizes and coordinates the Bureau’s administrative activities: answers telephone calls, greets visitors and staff; handles incoming correspondence and drafts responses; relays supervisor’s instructions to staff and follows up to ensure deadlines are met;
• Maintains responsibility, as a liaison, on the SFS and Employee Profile System, Project Sunlight Database, and FOIL Tracking System;
• Under the direction of Deputy and/or Assistant Chief, schedules meetings, calls and conferences; contacts necessary staff and company personnel; organizes work material in preparation for meetings;
• Manages ongoing communications with external Companies and Department staff;
• Promptly schedules and prepares of relevant meetings and communications;
• Schedules travel arrangements and prepares expense reports for Deputy Chief and Assistant Chief;
• Assists staff in the coordination of various activities, projects and training programs within the Bureau;
• Maintains the Bureau’s personnel files including keeping abreast of various personnel reports such as Evaluations, Performance Programs, Probation Reports, etc;
• Designs office filing system; maintains efficient workflow; resolves day-to-day operational problems; follows up on projects and coordinates information flow by acting as liaison among key executives, staff and the public;
• Assists as needed to provide telephone coverage and other clerical assignments;
• Obtains information from various sources to generate documents dealing with personal or confidential matters;
• Supervises other clerical staff including making assignments, monitoring time and attendance, reviewing work product and completing evaluations; and
• Any other assignments necessary to conduct the affairs of the Health Bureau.

Minimum Qualifications Appointment Method:

List Appointment: Candidates must be reachable on the Civil Service eligible list for 31-053020.
Transfer: Candidates must have one year of permanent competitive service in a title eligible for transfer via Section 70.1 of the Civil Service Law. Information regarding transfer eligibility may be available on the Civil Service Career Mobility Office website at http://careermobilityoffice.cs.ny.gov/cmo/.

Please note that under Civil Service Law, an employee cannot have two consecutive upward 70.1 or 52.6 transfers without an intervening eligible list appointment if such transfers would exceed two salary grades.

Additional Comments Please note that a change in negotiating unit may affect your salary, insurance and other benefits.

Salary: $58,066 - $72,519

Appointment Status: Permanent

Some positions may require additional credentials or a background check to verify your identity.

Name Christopher Barr

Telephone

Fax (518) 402-5071

Email Address Christopher.Barr@dfs.ny.gov

Address

Street One Commerce Plaza

Suite 301

City Albany

State NY

Zip Code 12257

Notes on ApplyingTo Apply: Interested qualified candidates must submit a resume and letter of interest no later than July 23, 2025 to the email address listed below. Please include the Box # Box AA2-05074 in the subject line of your email to ensure receipt of your application. Email submissions are preferred.

Please be advised that the New York State Department of Financial Services does not offer sponsorship for employment visas.

Christopher Barr
Box AA2-05074
New York State Department of Financial Services
Office of Human Resources Management
One Commerce Plaza, Suite 301
Albany, NY 12257
Email: Christopher.Barr@dfs.ny.gov
Fax: (518) 402-5071

All candidates that apply may not be scheduled for an interview.

Public Service Loan Forgiveness
Employment with New York State qualifies an individual for Public Service Loan Forgiveness (PSLF). This program forgives the remaining balance on any Direct Student Loans after you have made 120 qualifying monthly payments while working full-time for a U.S. federal, state, local, or tribal government or not-for-profit organization. To learn more about the program and whether you would qualify, please visit: https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service

AMERICANS WITH DISABILITIES ACT: REASONABLE ACCOMMODATIONS
Under the Americans with Disabilities Act (ADA), the Department of Financial Services is required to provide reasonable accommodation for known physical or mental limitations of an otherwise qualified applicant with a disability if an accommodation would enable the applicant to perform the essential functions of the job. If the accommodation would constitute an undue hardship on the operations of the agency, the agency is not required to provide it.

All people with disabilities are encouraged to apply to all jobs for which they meet the minimum qualifications.