NY HELPNo

AgencyMotor Vehicles, Department of

TitleOffice Assistant 3 Calculations, G-14

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade14

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $56506 to $68630 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 4 PM

Flextime allowed? Yes

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address 6 Empire State Plaza

Swan Street Building

City Albany

StateNY

Zip Code12228

Duties Description The incumbent of this position will work in DMV'S Governor’s Traffic Safety Committee office in the Swan St Building in Albany. The successful applicant in this position will spend most of their work time performing mathematical operations, and/or clerical activities related to mathematical operations, in the service of agency or program functions, primarily as described in the illustrative duties listed below. These activities will include creating spreadsheets, using calculators, and other means of performing calculations. These activities also will include entering information into, offering basic interpretations of information within, or retrieving information from various computer databases, including the Statewide Financial System and/or Microsoft Access or similar computer database software package. The position’s duties may incorporate, but are not limited to, financial (including record-keeping, bookkeeping, and reconciliation activities), purchasing, or statistical functions.
The incumbent will supervise lower-level Office Assistants and perform the more complicated calculations work and is also expected to understand the activities of the program area within which they work in order to answer questions and explain or clarify procedures, and use independent judgment to make decisions and resolve problems.

Duties include the following:
-Perform account clerical audits for programs in which there are a large number and variety of transactions, verifications, checks, and computations, and where the written procedures are changed frequently.
-Review claims for payment from grantees for conformance with State and Federal rules. These claims for payment can be very complex and must be reviewed meticulously to ensure that they comply with all federal and state requirements as well as the approved spending of the grant, and must be reviewed and paid timely to prevent interest being owed due to the prompt payment law.
-Reconcile payment with grant budget.
-General office tasks (such as filing, answering unit phone, etc.)
-Supervise and oversee the processing of payments by two Office Assistant 2 or MVR positions.

Minimally, this job requires great attention to detail and accuracy in calculating vouchers as well as customer service skills used in corresponding and speaking with grantees.

Minimum Qualifications To be eligible for the Office Assistant 3 Calculations, G-14 position you must meet one of the following conditions as detailed below:

1. Eligible for appointment from the Office Assistant 3 Calculations, G-14 eligible list

2. In a G-12 or higher title that meets criteria for 70.1 or 52.6 transfer

Additional Comments Hours of the position will be discussed at the time of interview, including questions regarding Flextime, AWS/Compressed work week and Telecommuting.

There are many benefits to working for the DMV! Including:
o Paid Leave
o Paid Holidays
o Pension
o Health Insurance
o Dental & Vision Coverage
o Flex Spending
o Voluntary 457B Retirement Saving Program
o Health Care Spending Account
o Tuition Assistance Programs
o Public Service Loan Forgiveness Program
o Transportation Savings Program
o Employee Assistance Programs
For additional information about the benefits of being a state employee, visit the Office of Employee Relations website at https://oer.ny.gov/employee-benefit-programs.

DMV is committed to being a model employer for people with disabilities. DMV’s commitment includes ensuring that the recruitment, application, interviewing and hiring processes are accessible to all job applicants. If you are a job applicant who may need a reasonable accommodation for any part of the application and hiring process, please contact DMV’s Office of Diversity, Equity, Inclusion & Accessibility at diversityandinclusion@dmv.ny.gov.

The Department of Motor Vehicles is committed to diversity and equal opportunity, and to building a team that represents a variety of backgrounds, perspectives, and skills. We are proud to be an equal opportunity workplace, and we encourage all qualified individuals to apply, including people with disabilities or any other protected category under the law. Our goal as an employer is to reflect the diverse identities, experiences and geographies of the communities and customers we serve.

Some positions may require additional credentials or a background check to verify your identity.

Name Amanda Jackson

Telephone

Fax

Email Address Amanda.Jackson@dmv.ny.gov

Address

Street 6 Empire State Plaza

Swan Street Building

City Albany

State NY

Zip Code 12228

Notes on ApplyingSend a cover letter, referencing the Vacancy ID noted at the top of this posting, along with your clear and concise resume stating your current Civil Service title, if applicable, and indicating how you believe you meet the qualifications for appointment.

Please note: Candidates applying from outside DMV may be asked for their Social Security number to verify NYS employment history and transfer eligibility.