NY HELPNo

AgencyHealth, Department of

TitleOffice Assistant 3 - 11671, 13477

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade14

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $56506 to $68630 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 4 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

County Albany

Street Address Wadsworth Center, Director's Office/ Fiscal/ Procurement Unit

Biggs Laboratory, Empire State Plaza

City Albany

StateNY

Zip Code12237

Duties Description An Office Assistant 3 is needed to support the Wadsworth Center's purchase unit, which processes all procurements to support the public health laboratory. The Purchase Unit’s mission is to facilitate purchasing in compliance with Department of Health rules and regulations as well as NY State Finance Law. The incumbent will hold a state credit card and be responsible for all activities related to processing credit card purchase orders and SFS purchase orders. Responsibilities include but are not limited to review purchase request for completeness and compliance of NYS Finance Laws and DOH rules and regulations; work directly with end users to resolve incomplete information and/or obtain required supporting documentation; monthly credit card reconciliations; obtaining required documentation from vendors; and inform stakeholders of purchasing policies and procedures.

Minimum Qualifications Reassignment/Transfer: Current NYS DOH employee with permanent or contingent-permanent, competitive service as an Office Assistant 3, G-14 OR a NYS employee with one year or more of permanent or contingent- permanent, competitive service in a position allocated to a salary Grade 12 or above and eligible for transfer under Section 70.1 of the Civil Service Law.

Preferred Qualifications: Candidate should have knowledge of Department of Health purchasing policies and New York State Finance Law, be proficient in Microsoft Excel, Adobe Acrobat, and SFS software, experience with managing and utilizing a Procurement Card (P-Card), have effective communication, organizational, and time-management skills, and be familiar with performing clerical duties including recording and documenting transactions.

Additional Comments Dependent upon the initial assignment or subsequent reassignment of this position satisfactory background checks may be required. Additionally, exposure to potentially hazardous substances may be involved with this position; the selected candidate may be required to wear personal protective clothing and equipment and may undergo pre-employment and/or periodic health evaluations and receive specific immunizations.

Permanent, Competitive, full-time. Transfer candidates may be asked for SSN to verify title history and eligibility.

NYS Department of Health does not participate in E-Verify and does not sponsor visa applications.

For new State employees appointed to graded positions, the annual salary is the hiring rate (beginning of the Salary Range) of the position. Promotion salaries are calculated by the NYS Office of the State Comptroller in accordance with NYS Civil Service Law, OSC Payroll rules and regulations and negotiated union contracts.

The NYS Department of Health is committed to making New York a safer, healthier, and more equitable place to live. Understanding health equity, social determinants of health and health disparities is critical to accomplish our goal of eliminating health disparities. For more information on the NYS Department of Health’s Mission, Vision, Values and Strategic Plan, please visit: https://health.ny.gov/commissioner/index.htm

Some positions may require additional credentials or a background check to verify your identity.

Name Human Resources Management Group, MPP/OA3/11671/13477

Telephone 518-486-1812

Fax 518-473-3395

Email Address resume@health.ny.gov

Address

Street Rm 2217, Corning Tower Building, Empire State Plaza

City Albany

State NY

Zip Code 12237

Notes on ApplyingPlease submit your resume and cover letter as one (1) document, preferably in PDF format, by email to resume@health.ny.gov, with Reference MPP/OA3/11671/13477 included in the subject line or by mail to Human Resources Management Group, MPP/OA3/11671/13477, Rm 2217, Corning Tower Building, Empire State Plaza, Albany, NY 12237-0012, or by fax to (518) 473-3395. Failure to include the required information may result in your resume not being considered for this position. Resumes will be accepted until 5/15/2025.