Review Vacancy
AgencyTransportation, Department of
TitleSenior Administrative Analyst/Trainee 1/Trainee 2 - NYHELPS
Occupational CategoryFinancial, Accounting, Auditing
Bargaining UnitPS&T - Professional, Scientific, and Technical (PEF)
Salary RangeFrom $49363 to $82656 Annually
Appointment Type Contingent Permanent
Minimum Qualifications This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).*
To be considered for appointment through NY HELPS, or 55 b/c, candidates must meet the open-competitive minimum qualifications for this position. The qualifications are as follows:
Trainee 1 level: you must have a bachelor’s or higher degree.
Your degree must have been awarded by a regional, national, or specialized agency recognized as an accrediting agency by the U.S. Department of Education/U.S. Secretary of Education. If your degree was awarded by an educational institution outside the United States or its territories, you must provide independent verification of equivalency. This information can be found at http://www.cs.ny.gov/jobseeker/degrees.cfm. Candidates are responsible for the evaluation fee.
Trainee 2 level: you must also have: Either 1. - One-year professional experience *, OR 2. Juris Doctor, master’s or higher degree in a field related to the position being filled **
Full Performance level: you must also have Either 1. Two years of professional experience* OR 2. Juris Doctor, master’s or higher degree in a field related to the position being filled **AND one year of professional experience. *
*Professional experience must be performing the duties of the full performance level position
**Hiring agencies have discretion in determining whether a degree is related to the duties of the position
Candidates may also be qualified for permanent competitive appointment if reachable from the appropriate Civil Service eligible list or eligible for reassignment or transfer in accordance with Civil Service Law.
Administrative Analysts conduct studies, analyze, and evaluate organizations or segments of organizations and their work, and develop recommendations to assist management in identifying and solving administrative and management problems. Employes may perform such tasks as reviewing, coordinating, and updating organizational policy, administrative and procedural manuals; assisting in the development and implementation of operating systems; and exercising forms design and usage control.
Duties Description Under the general direction of the Associate Administrative Analyst or Director of NYSDOT’s Enterprise Risk Management Bureau (ERM), the Senior Administrative Analyst will:
• Participate on a team to examine NYSDOT’s internal control system and assist in identifying and implementing corrective actions to keep NYSDOT in compliance with the New York State Internal Control Standards.
• Assist with the Annual Internal Control Certification: prepare related documents, coordinate with program area managers as needed, prepare data summaries, and other documents as requested.
• Evaluate internal control reviews and function vulnerability assessments completed by managers program officials and Bureau staff for internal control deficiencies and high-risk programs and activities.
• Conduct meetings with program area managers and staff to analyze and test controls to determine the condition of the controls, system of internal controls, and provide written recommendations to staff for weaknesses identified.
• Assist in updating the listing of NYSDOT’s functions, related vulnerabilities, and corrective actions.
• Participate on a team to facilitate risk management activities including risk identification, risk assessment, and developing risk management strategies to address high risk programs and activities. Monitor implementation of risk responses.
• Analyze data and prepare detailed reports.
• Facilitate information asset classification activities by working collaboratively with OITS and information owners in classifying information and data and implementing required controls; recommend controls to address deficiencies.
• Track and maintain information asset classification data; compile and prepare annual reports to Executive Management, communicate and share information with OITS as requested.
• Oversee/manage the official issuance system using SharePoint.
• Coordinate with Division Liaisons to update Manual of Administrative Procedures and Policies; track progress and finalize documents. Review submitted policies and procedures for internal controls.
• Provide training and presentations on ERM programs and internal control topics.
• Maintain/modify the Office of Audit’s IntraDOT and external web pages. Update internal ERM policies, guidance documents and procedures as necessary.
• Special projects as assigned.
Responsibilities may include serving a role within the Incident Command System to support the department’s response to regional and statewide emergency situations.
Additional Comments *For the duration of the NY HELPS Program, this title maybe filled via a non- competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At this time, agencies may recruit and hire employees by making temporary appointments. In May 2024, if a temporary NY HELPS employee is satisfactorily performing in the position, the appointment will be changed from temporary pending Civil Service Commission Action to permanent non-competitive and the official probationary period will begin.
At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.
Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Office of Employee Relations at (518) 474-6988 or via email at info@oer.ny.gov.
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The New York State Department of Transportation is an equal opportunity/affirmative action employer. Women, minority group members, disabled persons and Veterans are encouraged to apply. Upon request, reasonable accommodations will be provided for the disabled.
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In compliance with Public Law 99-603, candidates selected for appointment must provide an original document to prove their citizenship and/or legal right to work in the United States.
Some positions may require additional credentials or a background check to verify your identity.
Email Address Donald.Campoli@dot.ny.gov
Address
Street NYS Department of Transportation
50 Wolf Road
Notes on ApplyingQualified candidates should submit a letter of interest and a current resume, titled by last name, with the Notice Number MO-24-214 and last name in the subject line and referenced in the letter of interest no later than May 13th, 2024, to Donald.Campoli@dot.ny.gov