Review Vacancy
AgencyHomeland Security and Emergency Services, Division of
TitleAuditor 1/Auditor Trainee 1/Auditor Trainee 2 (NY HELPS)
Occupational CategoryFinancial, Accounting, Auditing
Bargaining UnitPS&T - Professional, Scientific, and Technical (PEF)
Salary RangeFrom $53764 to $85138 Annually
Appointment Type Contingent Permanent
Duties Description The incumbent will support the Disaster Recovery Programs, Audit & Compliance Unit within the Finance section.
The duties may include, but not be limited to:
• Receive and review monthly contractor invoices, prepare approval spreadsheets for program review, prepare payment recommendations for management, and revision requests for the contractor. Maintain and update all appropriate invoice and payment trackers. Serve as the liaison between the contractor and DHSES Disaster Recovery Programs (DRP).
• Perform thorough reconciliations of contractor costs for state management cost (SMC) obligation requests, SMC reimbursements requests, and federal quarterly progress reporting.
• Develop and maintain knowledge of all applicable State and Federal laws, rules and regulations relating to recovery programs, grant administration, and NYS travel.
• Facilitate and oversee the coordination of federal and state audits and monitoring visits, including but not limited to organizing, maintaining, and updating electronic information and documentation.
• Attend and/or facilitate meetings with DRP staff, FEMA, state agencies and applicants as needed.
• Assist in planning audit activities, including specific audit tasks and the audit schedule.
• Review all external audit reports relating to DRP, draft responses to audit results, and prepare recommendations to management, as needed.
• Participate in development of Recovery audit manuals or training programs.
• Participate in development of DRP audit manuals or training programs.
• Perform ad-hoc personal allowance reviews, as necessary.
• Evaluate the efficiency and effectiveness of Recovery’s internal controls, noting any relative strengths or weaknesses.
• Perform other duties and special projects as required.
• Supervise subordinate staff as required.
• Support and staff active Disaster Assistance Centers and Federal/State Joint Field Offices and serve as a lead state recovery program representative or in other leadership roles during active disasters.
• Travel may be required (approximately 10%), including during evening and weekends, depending on mission and assignment.
• Possession and maintenance of a valid Driver’s License issued by the Department of Motor Vehicle is required, or otherwise demonstrate the capacity to meet the transportation needs of the job.
*Work schedule may vary based on operational need. Occasional overtime may be required.
NOTE: Support of operations during times of emergency and disaster from State Emergency Operations Center (EOC), state field offices and/or local deployments may be required, which would result in a change and/or increase in working hours, locations and/or duties.
Minimum Qualifications NY HELPS
This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).***
To be considered for appointment through NY HELPS, or 55 b/c, candidates must meet the open-competitive minimum qualifications for this position.
This title includes a traineeship opportunity and applicants will be appointed to the appropriate level** based on their experience and education.
**Auditor 1 levels based on required experienced and education:
• Auditor Trainee 1 (equated to SG-14): bachelor's degree in accounting, auditing, or taxation OR bachelor's degree with 24 semester credit hours in accounting, auditing, or taxation courses.
• Auditor Trainee 2 (equated to SG-16): bachelor's degree in accounting, auditing, or taxation OR bachelor's degree with 24 semester credit hours in accounting, auditing, or taxation courses AND one year of required experience.
• Auditor 1, SG-18: bachelor's degree in accounting, auditing, or taxation OR bachelor's degree with 24 semester credit hours in accounting, auditing, or taxation courses AND two years of required experience.
Required experience: professional experience in accounting/auditing or financial internal or field auditing, where you were responsible for the full range of activities in the design and/or review, analysis and management of accounting systems, resulting in the preparation of, or recommendations on, financial statements in accord with generally accepted accounting principles.
Substitutions:
Master's and higher-level degrees in accounting, auditing, or taxation will substitute for one year of required experience. Current valid Certified Public Accountant (CPA) license and registration issued by New York State will substitute for one year of required experience.
NOTE: Courses such as business law, economics, statistics, and most finance courses although completed as part of an accounting curriculum, cannot be counted toward the 24 semester credit hours. Transcripts will be required for appointment. Your degree must have been awarded by a college or university accredited by a regional, national, or specialized agency recognized as an accrediting agency by the U.S. Department of Education/U.S. Secretary of Education. If your degree was awarded by an educational institution outside the United States or its territories, you must provide independent verification of equivalency. This information can be found at http://www.cs.ny.gov/jobseeker/degrees.cfm. The evaluation fee must be paid by the applicant.
Dependent upon qualifications, if appointed as a trainee, successful completion of a one-year or two-year traineeship leads to appointment as an Auditor 1, SG-18.
REASSIGNMENT/TRANSFER
Current New York State Division of Homeland Security and Emergency Services employee with one year or more permanent, contingent-permanent or 55b/c service as an Auditor 1 and are interested in reassignment; OR current New York State employees with one year or more of permanent, contingent-permanent or 55b/c service in a position eligible for transfer under section 70.1 or 70.4 of the Civil Service Law.
NOTE: Employees on the Civil Service eligible list will be considered. If you are on the eligible list and not reachable, you may be eligible for another appointment method. You are encouraged to access GOT-IT on the Career Mobility website (careermobilityoffice.cs.ny.gov/cmo) to determine transfer eligibility.
Additional Comments NOTE: Support of operations during times of emergency and disaster from State Emergency Operations Center (EOC), state field offices and/or local deployments may be required, which would result in a change and/or increase in working hours, locations and/or duties.
NOTE ON TELECOMMUTING: Employees are required to apply and obtain approval through management to telecommute according to the agency's Telecommuting Program Guidelines.
***This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At a future date, it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in an NY HELPS title, employees may take part in any promotion examination for which they are qualified.
The Division of Homeland Security and Emergency Services (DHSES) is an equal opportunity employer.
In accordance with the NYS Human Rights Law, DHSES does not discriminate based upon age, race, creed, color, national origin, sexual orientation, gender identity or expression, religion, military or veteran status, sex, disability (including pregnancy-related conditions), predisposing genetic characteristics, familial status, marital status or status as a victim of domestic violence, or other applicable legally protected characteristics.
DHSES is committed to fostering diversity, inclusion, and accessibility in the workplace and is committed to providing our programs and services without discrimination.
In support of Executive Order 31, all qualified individuals with disabilities are encouraged to apply.
Some positions may require additional credentials or a background check to verify your identity.
Email Address HRresumes@dhses.ny.gov
Address
Street NYS Division of Homeland Security and Emergency Services, HRM
1220 Washington Ave., Building 7A
Notes on ApplyingPlease submit a resume and cover letter detailing how you meet the minimum qualifications. Indicate the Position Title & Vacancy ID 214708 in the subject line of your application email to HRresumes@dhses.ny.gov