Review Vacancy
AgencyTransportation, Department of
TitleSenior Administrative Analyst/Trainee 1/Trainee 2 - NYHELPS
Occupational CategoryOther Professional Careers
Bargaining UnitPS&T - Professional, Scientific, and Technical (PEF)
Salary RangeFrom $53764 to $85138 Annually
Duties Description Duties Description:
Under the general direction of the Associate Administrative Analyst or Director of NYSDOT’s Enterprise Risk Management Bureau (ERM), the Senior Administrative Analyst will:
• Participate on a team to examine NYSDOT’s internal control system and assist in identifying and implementing corrective actions to keep NYSDOT in compliance with the New York State Internal Control Standards.
• Assist with the Annual Internal Control Certification: prepare related documents, coordinate with program area managers as needed, prepare data summaries, and other documents as requested.
• Evaluate internal control reviews and function vulnerability assessments completed by managers program officials and Bureau staff for internal control deficiencies and high-risk programs and activities.
• Conduct meetings with program area managers and staff to analyze and test controls to determine the condition of the controls, system of internal controls, and provide written recommendations to staff for weaknesses identified.
• Assist in updating the listing of NYSDOT’s functions, related vulnerabilities, and corrective actions.
• Participate on a team to facilitate risk management activities including risk identification, risk assessment, and developing risk management strategies to address high risk programs and activities. Monitor implementation of risk responses.
• Analyze data and prepare detailed reports.
• Maintain NYSDOT’s Official issuance system, which includes posting Official Orders, delegation memos, organizations charts, and policies and procedures. Review policies and procedures for internal controls, provide guidance to program area staff.
Responsibilities may include serving a role within the Incident Command System to support the department’s response to regional and statewide emergency situations.
Minimum Qualifications Non-Competitive Qualifications:
This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). *
To be considered for appointment through NY HELPS, or 55 b/c, candidates must meet the open competitive minimum qualifications for this position. The qualifications are:
Administrative Analyst Trainee 1:
Four years of experience conducting management and organizational studies to review and revise procedures for new or changing programs, review organizational performance, and develop internal controls; collecting data and conducting cost benefit or systems analysis to assist with organizational change; evaluating and developing recommendations to improve program operations and effectiveness; and designing and updating procedure manuals, forms, and policy.
Administrative Analyst Trainee 2:
Five years of experience conducting management and organizational studies to review and revise procedures for new or changing programs, review organizational performance, and develop internal controls; collecting data and conducting cost benefit or systems analysis to assist with organizational change; evaluating and developing recommendations to improve program operations and effectiveness; and designing and updating procedure manuals, forms, and policy.
Senior Administrative Analyst:
Six years of experience conducting management and organizational studies to review and revise procedures for new or changing programs, review organizational performance, and develop internal controls; collecting data and conducting cost benefit or systems analysis to assist with organizational change; evaluating and developing recommendations to improve program operations and effectiveness; and designing and updating procedure manuals, forms, and policy.
Substitutions: An associate degree may substitute for two years of experience; a bachelor’s degree may substitute for four years of experience; a master’s degree may substitute for five years of experience; and a doctorate may substitute for six years of experience.
If chosen, you may, at the agency’s discretion, be appointed to a higher level. You must inform the agency of any additional qualifications at your interview.
Competitive Qualifications:
Candidates may also be qualified for permanent competitive appointment if reachable from the appropriate Civil Service eligible list or eligible for reassignment or transfer in accordance with Civil Service Law.
Additional Comments Additional Information
Applicants must be currently authorized to work in the United States on a full-time basis.
*For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply.
At a future date, it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in an NY HELPS title, employees may take part in any promotion examination for which they are qualified.
If you are on the Professional Career Opportunities (PCO) eligible list, please state that along with your score in your cover letter.
Your required educational credentials must have been awarded by an educational institution accredited by a regional, national, or specialized agency recognized as an accrediting agency by the United States (U.S.) Department of Education/Secretary of Education. If awarded by an institution outside of the U.S. and its territories, you must provide independent verification of equivalency. A list of companies that provide these services (fees must be paid to the company you choose) can be found at:
http://www.cs.ny.gov/jobseeker/degrees.cfmt
The salary range listed reflects the full range for this graded position. For new State employees appointed into graded positions, the annual salary is the hiring rate (beginning of the Salary Range) of the position. Promotion salaries are calculated by the NYS Office of the State Comptroller in accordance with NYS Civil Service Law, OSC Payroll rules and regulations and negotiated union contracts. For more salary information please visit:
https://oer.ny.gov/salary-schedules
DOT is an equal opportunity employer.
Disabled persons are encouraged to apply. In compliance with Public Law 99-603, candidates selected for appointment must provide an original document to prove their citizenship and/or legal right to work in the United States. Candidates for employment must have proper authorization to work in the United States at the time an offer of employment is made. The Department will not sponsor a nonimmigrant for a temporary employment visa (H-1B or similar), OPT STEM, or for permanent residence. Offers of permanent employment may not be made to nonimmigrants whose employment authorization is limited to a period of practical training (F-1 or similar).
Some positions may require additional credentials or a background check to verify your identity.
Email Address Joshua.Colvin@dot.ny.gov
Address
Street NYS Department of Transportation
50 Wolf Road
Notes on ApplyingQualified candidates should submit a letter of interest, a current resume, and a copy of required transcripts (if applicable), titled by last name, with the Notice Number MO-26-135 and last name in the subject line and referenced in the letter of interest, no later than April 30, 2026 to:
New York State Department of Transportation
Attn: Josh Colvin
50 Wolf Road
Albany, NY 12232
Phone (518) 408-6319
Fax: (518) 457-1675
Email: Joshua.Colvin@dot.ny.gov