Review Vacancy
TitleAdministrative Assistant 1/Trainee (NY Helps)
Occupational CategoryClerical, Secretarial, Office Aide
Bargaining UnitASU - Administrative Services Unit (CSEA)
Salary RangeFrom $40391 to $58447 Annually
Duties Description Holding primary responsibility for administrative support to the Director of Community Development, this position performs a wide range of duties essential to daily operations. Responsibilities include, but are not limited to, coordinating travel arrangements for staff, managing department purchases, facilitating communication with students and campus constituents, and completing and processing required appointment paperwork. This role also involves effectively managing office traffic flow via phone, email, and walk-ins; scheduling and supervising student workers; and maintaining office operations by ensuring adequate inventory of supplies and proper functioning of office equipment. As SUNY Plattsburgh is an institution that delivers challenging and high-quality educational experiences to a diverse group of learners, the successful candidate must demonstrate an understanding of and sensitivity to diversity, inclusion, and equity minded policies, programs, and practices.
Minimum Qualifications -Must be eligible for permanent appointment to this title pursuant to civil service law
-A demonstrated ability to work effectively and collegially with a variety of individuals
For those currently on a civil service list:
If you receive an emailed canvass letter, you must respond interested and complete an online application to be considered.
For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply.
Minimum Qualifications for applicants not currently civil service eligible for the title:
Administrative Assistant Trainee 1 – Six months of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration. To be advanced to the full performance level of this title you must successfully complete a set training and development program. Upon satisfactory completion of the 12-month training at the Trainee 1, you will automatically advance to Trainee 2.
Administrative Assistant Trainee 2 – One year of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration. To be advanced to the full performance level of this title you must successfully complete a set training and development program. Upon satisfactory completion of the 12-month training as a Trainee 2 you will advance to the full level of this title without further examination.
Administrative Assistant 1 – Two years of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration. Certification (e.g., IAAP Certified Administrative Professional) or associate’s degree in office administration, secretarial science, administrative assistance, paralegal, business technology, or office technology substitutes for two years of experience.
Additional Comments The offices of Community Living, Student Conduct, and Orientation are all housed within the Department of Community Development. We focus on helping students grow academically and personally as they are beginning their collegiate experience, living in a residence hall community, and learning from the choices they make along the way. The purpose of this position is to provide a full range of administrative support to the department. The position requires strong skills in communication, coordination, organization, file maintenance, database management, and prioritization. Core office hours are Monday through Friday, 8:00 a.m. to 4:00 p.m.
If a canvass letter is emailed, you must respond interested and complete an online application to be considered. Please include a complete application and contact information for three current professional references. A resume is also strongly encouraged. Additional information may be requested at a later step in the process.
Important Notes for those appointed as a Trainee:
Successful completion of the traineeship requires taking eight courses in the following competencies: Professionalism and Self-Management, Verbal and Written Communication, Interpersonal and Customer Relations, and Computer Skills and Technology. It must include instruction in each of the following topics: office organization and management; business writing; customer service; and Microsoft Word basics. More information on the traineeship can be found here.
Important Notes for those appointed under NY HELPS:
Employees will have all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.
Some positions may require additional credentials or a background check to verify your identity.