Review Vacancy
AgencyCivil Service, Department of
TitleCoordinator Employee Health Services
Occupational CategoryHealth Care, Human/Social Services
Bargaining UnitM/C - Managerial/Confidential (Unrepresented)
Salary RangeFrom $93659 to $118388 Annually
Duties Description Employee Health Service (EHS) is responsible for medical examination services, including pre-employment, fitness-for-duty / return-to-work, and occupational health examinations, for all New York State departments and agencies. In addition, Health Service Nurses perform occupational health screening and immunization services throughout the State. This position will play an important role in helping to ensure the health and safety of employees throughout New York State agencies.
The Coordinator, Employee Health Services position will be located at Employee Health Service (EHS) in Cohoes, NY. This position will oversee daily administrative operations of the occupational medicine office ensuring continuity of operations, assisting with project implementation, and handling day-to-day workflow logistics. The individual in this position would report directly to the Administrator Employee Health Services.
• Manage EHS administrative staff, including scheduling, training, and performance evaluations
• Oversee the implementation and day-to-day operation of the EHS computer system focusing primarily on data collection and input activities that support EHS monthly billing and revenue collection activities.
• Implement policies developed by Administrative Director and Deputy Commissioner.
• Oversee medical records management and ensure compliance with privacy regulations and laws.
• Manage FOILS for EHS in conjunction with Counsel’s Office.
• Provide executive-level support to the medical director and leadership team.
• Manage correspondence, prepare reports, and handle confidential information.
• Oversee Statewide Financial Systems for division.
• Designated as superuser for Electronic Medical Record System (EMR), including assisting in build, attends daily go-live meetings, updates tip sheets, logs and tracks issues
• Assist with billing processes through EMR and budget management.
• Conducts in-services and trainings as a subject matter expert, for current and future employees on use of EMR.
• Responsible for communicating all EMR details between ITS, DSC and EMR when needed
• Liaison for all technological needs (phones, computers and other projects) and equipment for statewide EHS locations.
• Serve as the onboarding specialist, conducting department orientations, processing PR documentation, coordinating with HR, and managing new hire documentation.
Minimum Qualifications OPEN COMPETITIVE QUALIFICATIONS:
Bachelor’s degree and four years of experience* or associate degree and six years of experience, in the administration of one or more of the following: hospital, health care facility, or ambulatory service/clinic, or community health program, or occupational health program, or countywide or statewide health program. One year of the experience must have been at a supervisory level.
*Substitutions: A J.D. or master’s degree in the experience areas listed may substitute for one year of general experience; or a Ph.D. in the experience areas listed may substitute for two years of general experience.
52.6 TRANSFER QUALIFICATIONS:
One year of permanent, contingent permanent, or 55 B/C service in a title eligible for transfer and determined to be similar by Civil Service.
For transfers, a list of approved titles is available through Civil Service GOT-IT at https://careermobilityoffice.cs.ny.gov/cmo/gotit/.
55 B/C QUALIFICATIONS:
Individuals certified eligible for the 55 B/C program under the Governor's Program to Hire Persons/Veterans with Disabilities pursuant to Section 55 B/C of the Civil Service Law will also be considered. To be considered, you must provide a copy of your letter of eligibility with your response.
You must meet the open competitive qualifications from the most recent examination announcement. The open competitive minimum qualifications are:
Bachelor’s degree and four years of experience* or associate degree and six years of experience, in the administration of one or more of the following: hospital, health care facility, or ambulatory service/clinic, or community health program, or occupational health program, or countywide or statewide health program. One year of the experience must have been at a supervisory level.
*Substitutions: A J.D. or master’s degree in the experience areas listed may substitute for one year of general experience; or a Ph.D. in the experience areas listed may substitute for two years of general experience.
It is essential that candidates clearly and concisely indicate exactly how they meet the above minimum qualifications in their resume. Failure to show how you meet the minimum qualifications above may result in disqualification and removal from consideration.
Additional Comments #TeamCivilService is growing and is looking for motivated, forward-thinking employees to join our team to build a dynamic workforce. The Department of Civil Service is undertaking several initiatives to transform the way the agency delivers services to our partner agencies and to the public, and we are excited to be adding new members to the team. In addition to joining a growing team and agency, employees will also receive a comprehensive benefits package.
The Department of Civil Service is the central personnel agency for the Executive Branch of New York State government, serving approximately 150,000 employees. Our mission is to build tomorrow's workforce today by promoting a diverse, inclusive, and talented workforce. We lead and deliver world-class workforce management strategies by providing innovative solutions based on merit, fitness, and equality of opportunity.
Among its duties, the Department:
• Partners with State agencies to offer workforce recruitment and placement services, including developing minimum qualifications, classifying positions, developing civil service examinations, and administering performance assessment tests.
• Administers the New York State Health Insurance Program (https://www.cs.ny.gov/nyship/), one of the largest public employer health insurance programs in the nation, serving more than 1.2 million lives.
• Assists municipal agencies with civil service administration of more than 360,000 local government employees.
• Oversees the Governor's Program to Hire Individuals and Veterans with Disabilities (https://www.cs.ny.gov/rp55/) to place individuals with disabilities in State jobs and the New New York Leaders Initiative Student Intern Program. (https://nysinternships.cs.ny.gov/nnyl/)
NOTE ON TELECOMMUTING:
DCS employees may be approved for a maximum of 50% telecommuting, however, they are required to apply and obtain approval through management in accordance with DCS Telecommuting Program Guidelines.
The Department of Civil Service is proud to be an equal opportunity employer. We encourage women, people of color, LGBTQ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. We celebrate diversity and do not discriminate based on race, religion, color, national origin, sex, sexual orientation, gender identity and/or expression, age, veteran status, disability status, arrest record or criminal conviction history, or any other category protected by law.
We are happy to provide reasonable and religious accommodations during the hiring process for those in need. If you have a disability or special need that requires accommodation, please send a request to YourFutureBeginsHere@cs.ny.gov
Some positions may require additional credentials or a background check to verify your identity.
Email Address YourFutureBeginsHere@cs.ny.gov
Address
Street Empire State Plaza, Agency Building 1
Floor #10 Office of Human Resources and Administrative Planning
Notes on ApplyingIf you are interested and meet the minimum qualifications above, email your cover letter, and resume to YourFutureBeginsHere@cs.ny.gov. Please include the Title and Vacancy ID# 206819 you are applying for in the subject line of your email.