NY HELPYes

AgencyAttorney General, Office of the

TitleLaw Department Document Specialist (LDDS) or LDDS Trainee (NY HELPS)

Occupational CategoryClerical, Secretarial, Office Aide

Salary GradeNS

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $36232 to $52413 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.50

Workday

From 8:30 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Clinton

Street Address Office of the New York State Attorney General

43 Durkee St

City Plattsburgh

StateNY

Zip Code12901

Duties Description • Receive incoming telephone calls, transfer calls, and take messages accordingly.
• Request, collect, and receive documents, letters, emails, and faxes, and distribute accordingly.
• Proofread legal documents for spelling, grammar, and punctuation.
• Manage Outlook calendars for multiple attorneys in various offices, and flag case coverage issues as needed.
• Provide back-up assistance for other support staff as needed, to include collecting, scanning/documenting, distributing incoming/outgoing mail, answer phones/door, and other administrative tasks as needed.
• Scan documents for attorneys.
• Open and organize files.
• Create and/or manage local office contributions to agency-wide Excel spreadsheets and keep track of entries.
• Learn and become proficient with the NYMatters database to assist in retrieving and entering information and generating reports as necessary.
• Learn and become proficient with the Paper Archive Management database to assist with the archiving and retrieval of records.
• Work collaboratively and build trust relationship with attorneys and other administrative staff to ensure team approach in all work performed within the office.
• Perform other duties and ad hoc tasks as necessary or assigned.

Minimum Qualifications NY HELPS:
This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).

For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply.

At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.

NON-COMPETITIVE QUALIFICATIONS:
• Law Department Document Specialist (LDDS) (Salary Grade 9, current starting salary $42,641, job rate $52,413) Eighteen months of experience supporting the work of attorneys, paralegals, and investigative staff by independently producing the legal documents that are required to support judicial actions.

• LDDS Trainee 1 (NS Equated Salary Grade 6, current starting salary $36,232, job rate $44,828):
There are no minimum education or experience requirements.

Traineeship Coursework:
If appointed at the traineeship level, you will need to complete the required coursework to advance to the full LDDS SG-9.


OTHER WAYS TO QUALIFY:

Eligible for a lateral transfer or eligible for transfer under 70.1 of the Civil Service Law by having one year of permanent competitive service in an appropriate title. To determine if your current Civil Service title is eligible for transfer to this title, visit the Career Mobility GOT-IT website.

OR

55 B/C: This position is eligible for 55b/c appointment, and candidates with 55b/c eligibility are encouraged to apply. To be eligible for a 55b/c appointment, the candidate must be enrolled in the Civil Service 55b/c program and meet the minimum qualifications listed above.

Additional Comments The agency's hours of operation are Monday through Friday, between 8:30 a.m. and 5:00 p.m. (37.5 hours/week). Scheduling determinations depend on the needs of each Bureau and will be communicated during interviews.

For new State employees appointed to graded positions, the annual salary is the hiring rate (beginning of the Salary Range) of the position. Promotion salaries are calculated by the NYS Office of the State Comptroller (OSC) in accordance with NYS Civil Service Law, OSC Payroll rules and regulations, and negotiated union contracts.

The Office of the NYS Attorney General (OAG) cannot provide sponsorship for work authorization. Candidates need to be authorized to work in the United States to be employed by this agency. It is incumbent upon employees to maintain work authorization for the duration of their employment with the OAG.

Some positions may require additional credentials or a background check to verify your identity.

Name Human Resources Management Bureau

Telephone (518)776-2500

Fax (518)915-7754

Email Address HR.Recruitment@ag.ny.gov

Address

Street Office of the New York State Attorney General

The Capitol

City Albany

State NY

Zip Code 12224

Notes on ApplyingIn your submission, you must provide sufficient information to determine from your resume and/or cover letter that you meet the minimum qualifications stated above. To apply, please send your resume, cover letter, and a copy of your degree/transcript (if applicable) to HR.Recruitment@ag.ny.gov. Be sure to include the Vacancy # and Title of the position in the subject heading of your email.