Review Vacancy
AgencySUNY System Administration
Occupational CategoryNo Preference
Bargaining UnitPSNU - Professional Services Negotiating Unit (UUP)
Salary RangeFrom $54000 to $60000 Annually
Duties Description This position will be primarily responsible for administrative functions for both the System-wide Procurement and Contracting office as well as Business Operations.
University-wide Procurement and Contracting duties and responsibilities:
- Maintain office calendar for Associate Vice Chancellor
- Responsible for maintaining standardized management reports for all open procurements
- Maintain Project Sunlight database
- Assist with Research Foundation payment requests and inquiries
- Organize logistics and campus outreach for training sessions
- Assist with vendor outreach and compliance submissions
- Facilitate travel arrangements and compilation of expense reports
- Support System-wide Procurement staff with eProcurement departmental Intake Forms
- Maintain office budget in consultation with Associate Vice Chancellor
Business Office duties and responsibilities:
- Permits - gather proper documentation for use of space permits and distribute once completed and approved
- P-Card - Hold the office P-card along with processing orders within Jaggaer and reconciling P-Card statements
- Net Card - Process travel requests in situations where the department has not yet received their card
- Sub W-9's - Complete forms and monitor status until complete in SFS for new vendors so payments can be processed
- Mail - Collect and disburse mail to appropriate areas
- Check log - Complete log for any/all checks received in the mail disbursing to the appropriate parties (mail to campuses for A-route checks as needed or to the safe for Business Office checks)
- Fed Ex Account holder - Manage Fed Ex Account on behalf of the Business Office
- ATTAIN/OCFS letters - Process quarterly / bi-annual letters for signature and distribution
- Chart of Accounts - Maintain a list of active accounts with approvers and signatories
Supplies
- Process purchases through Jaggaer for the building as needed
- Inventory - Monitor inventory levels for building office supplies ordering as needed and disbursing items to employees when requested.
- Records Retention - Maintain binder of all Business Office transfer lists for records that go to the warehouse
- U-wide Program Description updates - reach out to programs each year to get an updated description of the program. The final document gets sent to campuses.
- Other Accounts Receivable duties as assigned
Minimum Qualifications Minimum Qualifications:
- Associates Degree
- Specialized knowledge in MS Excel, Word, and PowerPoint
- Proficient in creating charts, graphs, and other visual aids
Additional Information:
- Must be currently authorized to work in the United States on a full-time basis.
- VISA sponsorship is NOT available for this position.
- Salary is dependent on a variety of factors, including but not limited to, experience, education, training, and certifications. The range for this position is $54,000-$60,000 annually.
- State Title: Staff Assistant (SL-2) and is part of the United University Professions Union.
-This position will be based in Albany, NY.
Additional Comments - Excellent Benefit Package which includes: NYS health insurance, free dental and vision coverage, competitive retirement options, tuition assistance, parental leave at full pay, and generous vacation, sick, and holiday time. Generous amount of time off: 13 days of paid holidays per year; 15 days of vacation and 15 days of sick time accrued for the first year of employment. Then increases thereafter. Please see our UUP benefits summary for additional information: https://www.suny.edu/media/suny/content-assets/documents/benefits/benefit-summaries/UUP-FT-Benefits-at-a-Glance-Jan-2025.pdf
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