NY HELPYes

AgencyAlcoholic Beverage Control

TitleOffice Assistant 2 (Calculations) (NY HELPS) - VID 191339

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade09

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $42641 to $52413 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Non-competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

County Albany

Street Address 80 South Swan Street, Suite 900

City Albany

StateNY

Zip Code12210

Duties Description The incumbent to this position would be responsible for, but not limited to the following:

• Prepare and process vouchering transactions for submittal to the Office of the State Comptroller for payment. This requires mathematical calculations, knowledge of the program area, and entry into multiple Financial Systems and Spreadsheets.
• Obtain information from various sources for the calculation and processing of documentation.
• Review unit or department financial forms for conformance with approved spending for refunds.
• Review reports as account clerical audits for numerous programs and a variety of transactions, verifications, checks and computations.
• Liaison with facility staff, control agencies, applicants, customers and other stakeholders regarding payment status and issues via mail, email, telephone, etc.
• Organize, log, scan, and upload relevant documentation into multiple software, database, and spreadsheet systems. Ensure proper filing and storage of this documentation.
• Reconcile and cross-check unclaimed funds and other notifications to determine, recommend, and enact appropriate action.
• Reconcile money received with value of receipts or License/Permits issued.
• Perform account clerical audits for programs in which there are a large number and variety of transactions, verifications, checks, and computations, and where the written procedures are changed frequently.
• Compile and prepare financial data for budgetary purposes.
• Engage multiple systems and applications to prepare, process, review and track transactions across both intra- and inter-agency frameworks, including customer-facing interactive technologies.
• Research, generate, and review reports using multiple fact-gathering methods across varied systems to produce daily, weekly, quarterly, and yearly reports on a variety of financial transactions in a time sensitive environment.
• Other duties as needed/assigned.

Minimum Qualifications This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS)* and applicants must meet the following minimum qualifications to be considered for this position:

Applicants must possess one year of experience, with primary responsibility performing mathematical operations and/or clerical activities related to mathematical operations.

Applicants may also be appointed to this position if currently reachable on the appropriate eligible list for this title OR are a current New York State employee with one year or more of qualifying permanent service in a position allocated to a Grade 7 or above and eligible for transfer under Section 70.1 of the Civil Service Law.

NOTE: IN ORDER TO AWARD THE PROPER CREDIT FOR WORK EXPERIENCE, RESUMES MUST INCLUDE MONTH AND YEAR FOR START AND END DATES. IF ANY OF THIS EXPERIENCE IS LESS THAN FULL TIME YOU MUST INDICATE THE AVERAGE NUMBER OF HOURS WORKED PER WEEK.

Additional Comments The Division of Alcoholic Beverage Control is an Equal Opportunity Affirmative Action Employer. Candidates with diverse backgrounds and experience are encouraged to apply. New York State Human Rights Law prohibits discrimination based on age, race, creed, color, national origin, sexual orientation, military status, familial status, citizen or immigration status, sex, disability, marital status, gender identity or expression, prior arrests, prior conviction records, predisposing genetic characteristics or domestic violence victim status. The Division of Alcoholic Beverage Control is committed to a workplace free from discrimination based on the referenced characteristics and other federal and state protected characteristics.

NOTE ON TELECOMMUTING: Employees are required to apply and obtain approval through management to telecommute according to the agency’s Telecommuting Program Guidelines.

*There is no examination required for appointment to a NY HELPS position. Candidates hired before May 2024 will be appointed on a temporary basis. In May 2024, satisfactory employees will receive permanent, non-competitive appointments and will begin a probationary period.

At a future date (within one year of permanent appointment), it is expected that NY HELPS employees will have their non-competitive employment status converted to competitive status, without having to take an exam. Employees will then be afforded with all the same rights and privileges of competitive class employees of New

Some positions may require additional credentials or a background check to verify your identity.

Name Human Resources/AV

Telephone 518-473-5282

Fax 518-486-1631

Email Address HRresumes@ogs.ny.gov

Address

Street NYS Office of General Services, HRM

31st Floor Corning Tower, Empire State Plaza

City Albany

State NY

Zip Code 12242

Notes on ApplyingPlease submit a resume and cover letter detailing how you meet the minimum qualifications along with the month/year and, if less than full time, the average hours worked per week for each position listed. Indicate the Position Title & Vacancy ID number of each position you are applying to.