StateJobsNY

NY HELPNo

AgencyEmpire State Development, NYS

TitleExecutive Assistant/Financial Coordinator

Occupational CategoryOther Professional Careers

Salary GradeNS

Bargaining UnitNone listed

Salary RangeFrom $64000 to $68000 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Non-competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 9 AM

To 5:30 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

County New York

Street Address 633 Third Avenue

City New York

StateNY

Zip Code10017

Minimum Qualifications Education level required: (education required for this position): High School or Equivalent diploma; some college and/or administrative professional courses preferred.

Equivalent Experience required: (include no. of years required): 5+ years of proven executive level administrative experience in a busy finance environment.

Knowledge Required: Proficiency in Microsoft Office products, including Word, Excel, Access and PowerPoint; Outstanding general administrative abilities; Excellent oral and written communication skills; Ability to exercise good judgment, discretion, confidentiality and work well under pressure; Capable of handling multiple work assignments in tandem; Exceptional follow-up skills.

Duties Description *Applicants MUST submit a cover letter with resume to be considered.
*Position expected to work onsite and hybrid consistent with New York State.

BASIC FUNCTION:
Provide high-level administrative support and assistance to the Deputy Chief Financial Officer & Controller (“Deputy CFO & Controller”) and other senior staff to facilitate the efficient and effective operation of the department. The position also supports the financial operations of the department as assigned.

WORK PERFORMED:
• Provide administrative assistance, such as writing and editing emails, drafting memos and preparing communications for review by the Deputy CFO & Controller and maintain confidentiality in all matters;
• Maintain the Deputy CFO & Controller’s calendar, including making appointments, organizing staff and other meetings, recording Board and other Executive meetings and/or trainings and prioritizing the most sensitive matters;
• Review and prepare for signature all operational, legal, financial and other documents that require the approval of the Deputy CFO & Controller, maintain a record of each item and return the approved documents to the appropriate department or requesting staff member;
• Maintain staff work location status on a monthly calendar that is shared with department managers on a weekly basis;
• Handle all scheduling matters, including, but not limited to, confirming meetings and conference calls, reserving meeting rooms, providing for building security clearance for outside visitors, resolving scheduling conflicts, monitoring schedule changes, and ensuring that all necessary materials are available prior to each meeting;
• Prepare annual audit confirmation letters;
• Assist in the annual audit by inputting financial data and footnotes into various pro-forma financial statements;
• Answer phone calls in a polite and professional manner and communicate messages accurately and consistently and manage department mail; and
• Work on any other projects or special assignments as requested.

Some positions may require additional credentials or a background check to verify your identity.

Name Joyel Abdul, Talent and Acquisition Specialist, Human Resources Department

Telephone N/A

Fax N/A

Email Address resumes@esd.ny.gov

Address

Street 633 Third Avenue

City New York

State NY

Zip Code 10017

Notes on ApplyingExternal Candidates: Please attach cover letter and resume. To apply copy & paste URL in browser: https://bit.ly/3APr8cp

Internal Candidates: Please apply through ADP using the Myself/Talent menu and submit your cover letter and resume for consideration

WE ARE AN EQUAL OPPORTUNITY EMPLOYER COMMITTED TO DIVERSITY