Review Vacancy
Date Posted: 03/14/18
Applications Due: 03/28/18
Vacancy ID: 49595
Position Information
NY HELPNo
AgencyEmpire State Development, NYS
TitleSecretary 1
Occupational CategoryClerical, Secretarial, Office Aide
Salary Grade11
Bargaining UnitASU - Administrative Services Unit (CSEA)
Salary RangeFrom $40324 to $49417 Annually
Employment Type Full-Time
Appointment Type Permanent
Jurisdictional Class Non-competitive Class
Travel Percentage 0%
Schedule
Workweek Mon-Fri
Hours Per Week 37.5
Workday
From 9 AM
To 5 PM
Flextime allowed? No
Mandatory overtime? No
Compressed workweek allowed? No
Telecommuting allowed? No
Location
County Orange
Street Address 33 Airport Center Drive, Suite 201
City New Windsor
StateNY
Zip Code12553
Job Specifics
Minimum Qualifications One year of experience as a secretary.*
*Substitution: one or two year high school or college study in a secretarial program
Duties Description Under the general direction of the Regional Director, the incumbent of this position will be responsible for providing strong front office skills in a fast-paced environment. The incumbent must possess good communication skills, be detail oriented, and able to multi-task general office duties.
• Answer incoming phone calls and respond or direct the call to appropriate staff
• Coordinate the Regional Director’s schedule, meetings and events
• MS Word, Excel, Power Point, and Access (high proficiency; lesser in Access)
• Schedule meetings, conference calls, reserve meeting rooms, resolve scheduling conflicts, monitor schedules, and provide meeting updates and reminders
• Schedule travel, ensure all documents are in order and reconcile expenses/reimbursements
• Prepare documents for staff signatures (payment authorizations, contracts, etc.)
• Process incoming mail to determine where to direct the correspondence and prepare responses to general correspondence
• Provide general office duties, including typing, preparing reports, creating and maintaining file systems, maintain reports, copying and faxing
• Complete special assignments and projects as required
Additional Comments SALARY RANGE: $40,324 - $49,417 (plus $1,513 location pay)
Some positions may require additional credentials or a background check to verify your identity.
Contact Information
Name Deb Smith
Telephone N/A
Fax N/A
Email Address DED-HR@esd.ny.gov
Address
Street 625 Broadway
City Albany
State NY
Zip Code 12245
Notes on ApplyingIf interested in this position, please forward a cover letter and resume to the e-mail address above by March 28, 2018. Be sure to indicate the position title and location you are applying for and specify how you meet the minimum qualifications in your cover letter.
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