Position Information

NY HELPSNo

55-b/c EligibleNo

AgencyEmpire State Development, NYS

TitleExecutive Assistant to the SVP, Regional Economic Development

Occupational CategoryOther Professional Careers

Salary GradeNS

Bargaining UnitNone listed

Salary RangeFrom $55000 to $60000 Annually

Employment Type Full-Time

Appointment Type Permanent

InternshipNo

Jurisdictional Class Non-competitive Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 9 AM

To 5:30 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

Location

County Monroe

Street Address 255 East Avenue

City Rochester

StateNY

Zip Code14604

Job Specifics

Duties Description *Applicants MUST submit a cover letter with resume to be considered.
*This position will require in-office presence. Hybrid work schedules may be possible based on specific job duties and consistent with ESD policy.
*Minorities, women, and individuals with disabilities are encouraged to apply. Please contact Human Resources if you require an accommodation.

BASIC FUNCTION:
This position would work under the direction of the Vice President for Regional Economic Development providing administrative and coordination support for state projects and programs. The position would work as part of the Finger Lakes regional team as needed.

WORK PERFORMED:
• Provide a wide range of administrative and secretarial duties to support day-to-day operations.
• Answer phones, take messages and direct calls and e-mails to appropriate parties; prioritize and immediately handle time sensitive messages and requests.
• Create, organize and maintain records, correspondence and other related materials.
• Handle all scheduling matters: Confirm meetings and conference calls, screen and reserve meeting rooms and arrange for required parking, provide for building security clearance, resolve scheduling conflicts, monitor schedule changes, provide meeting reminders and updates.
• Prepare, proofread and coordinate production and distribution of reports, agendas, presentations and other documents as needed. Ensure meeting materials are complete, records, and other key office documentation.
• Make all necessary travel arrangements, prepare itineraries and detailed travel schedules, and ensure that all travel documents are in order and available as needed.
• Coordinate with other departments and across ECDC and DED as needed to ensure proper submittal and timely handling of required paperwork, including, but not limited to, purchase requests, payment authorization forms, business meal authorization forms, business meal authorization expense reports, pre-travel requests, mileage and expense reports, tax exemption forms, shipping receipts and other office documents in a timely fashion.
• Support Finger Lakes Regional Office Executive Assistant with various office administration duties as needed or directed.
• Support on-time, accurate reporting of office and Regional Council projects and activities as needed.
• Provide staff support for Governor’s events, Regional Council activities, and other meetings and events as needed.
• Special Projects – Perform special projects as required.

Minimum Qualifications Education Level Required: High School Diploma required. Associate or bachelor’s degree preferred with a minimum of 3 to 5 years of administrative experience.

Relevant Experience required: Three years of administrative experience supporting executive management.

Knowledge Required: Strong written and oral communication skills are required. Excellent telephone etiquette, high level word processing, spread sheet development, database management, preparation of presentation materials, strong organizational skills, discretion and good judgment are essential. The successful candidate must have the ability to work independently. Proficiency with Microsoft Outlook, Excel, PowerPoint and Word is required.

Additional Comments Salary range as specified.
Comprehensive Benefits Package.

Some positions may require additional credentials or a background check to verify your identity.

How to Apply

Name Jane Martinez – HR Recruiter

Telephone N/A

Fax N/A

Email Address resumes@esd.ny.gov

Address

Street 5 Grand Central East

City New York

State NY

Zip Code 10017

 

Notes on ApplyingExternal Candidates: Please attach cover letter and resume. To apply copy & paste URL in browser: https://bit.ly/3APr8cp

Internal Candidates: Please apply through ADP using the Myself/Talent menu and submit your cover letter and resume for consideration

WE ARE AN EQUAL OPPORTUNITY EMPLOYER COMMITTED TO DIVERSITY