Position Information

NY HELPNo

AgencyParks, Recreation & Historic Preservation, Office of

TitleParks and Recreation Aide 7 - Public Programs Bureau

Occupational CategoryClerical, Secretarial, Office Aide

Salary GradeHourly

Bargaining UnitOSU - Operational Services Unit (CSEA)

Salary RangeFrom $25.22 to $25.22 Hourly

Employment Type Full-Time

Appointment Type Temporary

Jurisdictional Class Labor Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8:30 AM

To 4:30 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

Location

County Albany

Street Address Office of Parks, Recreation and Historic Preservation

625 Broadway

City Albany

StateNY

Zip Code12238

Job Specifics

Duties Description Reporting to the Public Programs Bureau Director, the incumbent of the Parks and Recreation Aide 7’s duties include, but are not limited to:
• Serves as primary point of contact for the Bureau.
• Schedules meetings for the Bureau (virtual and in person), including agenda preparation and taking meeting minutes.
• Assists in event coordination for the Bureau and its four Sections.
• Serves as primary tracker of the Bureau’s budget.
o Run SFS reports
o Reconcile Pcard transactions
o Track all Bureau spending.
• Coordinates travel for Bureau staff including processing of travel expense in SFS.
• Supports Bureau purchasing and procurement including creating purchase orders and processing Bureau supply orders.
• Assists with service contracts.
• Coordinates Bureau’s social media content and news with Public Affairs.
• Responsible for the Bureau’s Docusign account, including the review and submission of material in the system and general account maintenance.
• Manage Passage Point system for the Bureau, entering and modifying visitor records as needed.

Minimum Qualifications There are no minimum qualifications per Civil Service.

Additional Comments DURATION: Long-term, temporary and seasonal position depending on funding and operational needs.


DESIRED COMPETENCIES:
• Relevant experience in an office setting preferably in an administrative role.
• Excellent time management and organizational skills, ability to prioritize, and comfortable working independently.
• Experience in editing professional documents.
• Proficient computer skills, including with Microsoft Office Suite (Teams, Word, Excel, PowerPoint etc.).
• Strong attention to detail.
• Strong team-based awareness, through communication and team-based interpersonal skills.
• Proclivity towards maintaining a daily goal-oriented task list.


BENEFITS:
This position has the option to join the NYS Employee’s Retirement System and is eligible for health insurance, dental and vision coverage. There is opportunity for paid time off in the form of vacation, sick, personal and holiday leave after time & service requirements has been met.

Some positions may require additional credentials or a background check to verify your identity.

How to Apply

Name Office of Parks, Recreation and Historic Preservation - Human Resources

Telephone

Fax

Email Address Employment@parks.ny.gov

Address

Street 625 Broadway

City Albany

State NY

Zip Code 12238

 

Notes on ApplyingIf you are interested in the position, please forward a resume and cover letter to Employment@parks.ny.gov with the subject line “P&RA 7 - PUBLIC PROGRAMS - VAC ID #225569”. If you have any questions concerning the position, please email the above address.

All qualified persons are invited and encouraged to apply.

It is the responsibility of each applicant to accurately describe their experience and demonstrate that they meet the agency's operating needs.