Position Information

NY HELPNo

AgencyParks, Recreation & Historic Preservation, Office of

TitleParks and Recreation Aide 4 (Permit Coordinator)

Occupational CategoryNo Preference

Salary GradeNS

Bargaining UnitOSU - Operational Services Unit (CSEA)

Salary RangeFrom $19.04 to $19.04 Hourly

Employment Type Full-Time

Appointment Type Temporary

Jurisdictional Class Labor Class

Travel Percentage 0%

Schedule

Workweek Other (see below)

"Other" Explanation Variable schedule with 40 hours per week. Schedule will be discussed at interview.

Hours Per Week 40

Workday

From 8:30 AM

To 4:30 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

Location

County Saratoga

Street Address Saratoga Spa State Park

19 Roosevelt Dr

City Saratoga Springs

StateNY

Zip Code12866

Job Specifics

Duties Description Under the direction of the Park Manager and Office Manager, the selected candidate will:

• Communicate with patrons regarding inquiries over the phone and in person concerning the scheduling of special events, commercial activities, and room rentals.
• Schedule special events and activities, and issue special use permits in coordination with the Park Manager, Park Supervisor, Park Police and Park Partners.
• Verify that all permit information is correct, any fees are paid in full, and that insurance is collected, current, and meets the NYS requirements.
• Collecting fees and completing daily cashier reports and deposit slips while ensuring that all funds are safely deposited.
• Required to assist other park staff by filling in at the reception desk when needed and may also cover the reception desk on some days as scheduled.
• Responsible for distributing pavilion rental schedule and reserving pavilions for the public.
• Responsible for maintaining the events and room rental calendar.
• Coordinating the setup of reserved rooms to meet necessary room configurations.
• Assist with concert parking and fee collection duties.
• Work special events to ensure events are following the permit guidelines.
• Performing other related duties as assigned.

Minimum Qualifications NO MINIMUM QUALIFICATIONS FOR THIS TITLE PER CIVIL SERVICE.


PREFERRED QUALIFICATIONS:
• A New York State driver's license is preferred though not required.

Additional Comments OPERATIONAL NEEDS:

• Must be able to communicate effectively with other staff and park patrons in a responsible and courteous manner.
• Must possess strong organizational skills and the ability to work independently, as well as with others.
• Experience with Microsoft Office including Excel, Word, Outlook, and Adobe programs.
• Ability to communicate in writing and to read and comprehend written material. Must be capable of doing basic math such as add, subtract, multiply, and divide.

BENEFITS:
This position has the option to join the NYS Employee’s Retirement System and may be eligible for health insurance, dental and vision coverage as well as the opportunity for paid time off in the form of vacation, sick, personal and holiday leave after time and service requirements has been met.

To learn more about our benefits, visit: https://parks.ny.gov/employment/benefits.aspx

Some positions may require additional credentials or a background check to verify your identity.

How to Apply

Name Alan Trepper

Telephone 5185842000

Fax

Email Address Alan.Trepper@parks.ny.gov

Address

Street Saratoga Spa State Park

19 Roosevelt Drive

City Saratoga Springs

State NY

Zip Code 12866

 

Notes on ApplyingAPPLICATION PROCEDURE:

If you feel you meet the minimum qualifications and the agency’s operating needs, and are interested in being considered for this vacancy, you can obtain an Employment Application from your local park office, your region’s administrative headquarters or you can download an application from the NYS Office of Parks, Recreation and Historic Preservation by visiting the website at:

https://parks.ny.gov/documents/employment/FillableUpdatedParksEmployeeApplicationS1000Part1Saratoga.pdf

Please forward your application and resume, if available, to Alan Trepper, Saratoga Spa State Park, 19 Roosevelt Drive, Saratoga Springs, NY 12866, or email to Alan.Trepper@parks.ny.gov.

If you have any questions regarding this position, please contact Alan Trepper at 518-584-2000.

All persons are invited and encouraged to apply. It is the responsibility of each applicant to accurately describe their experience and demonstrate that they meet the agency's operating needs.