Position Information

NY HELPNo

AgencyHealth, Department of

TitleDirector Operations Support 1 - 13926

Occupational CategoryAdministrative or General Management

Salary Grade663

Bargaining UnitM/C - Managerial/Confidential (Unrepresented)

Salary RangeFrom $115283 to $145682 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 5%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

Location

County Albany

Street Address Division of Administration / Operations Management Group (OMG)

Corning Tower, Empire State Plaza

City Albany

StateNY

Zip Code12237

Job Specifics

Duties Description Reporting to the Department’s Deputy Commissioner for Administration, the Director Operations Support 1 position will direct the Operations Management Group (OMG) and will perform the following functions: Oversee administration and management of all leased and State-owned office space, including coordination with the Office of General Services (OGS) and landlords on any issues related to facilities. Coordinate all office space planning, moves, and space configurations with relevant groups including OGS and landlords. Oversee fleet activities, including State vehicle requisition, registration and repair, employee usage tracking, disposition of vehicles past useful service life, and development and implementation of fleet management policies and procedures for the Department. Oversee asset management activities, including maintaining an inventory of all Department equipment subject to assess management controls, coordinating handling of surplus equipment and furniture, and maintaining records of the Department’s fixed assets. Coordinate issuance of Department identification cards and security access, in consultation with OGS, landlords, and other relevant groups. Oversee records management functions for the Department, including development and implementation of records management, retention, and disposition policies and procedures. Coordinate records transfers to the State Records Center as needed. Oversee maintenance of DOH operations forms, and internal policy and procedure documents related to general Department operations. Oversee mailroom services, including processing mail, distribution of Department materials and supplies, and mass mailings/distribution of Department materials externally. Oversee department-wide health and safety functions, including developing, implementing, and monitoring safety procedures and protocols; assessing occupational hazards, contributing to agency safety and health policies and strategies; and administering the Department’s incident reporting process. Advise management on occupational health and safety topics considering relevant provisions in collective bargaining agreements.

Minimum Qualifications Permanent Transfer: Current New York State employee with one or more years of permanent, contingent-permanent, or 55 b/c service in a position allocated to Grade 27/M-2 or above, and eligible for transfer to Director Operations Support 1 under Section 52.6 of Civil Service Law.

Open Competitive Provisional: Ten years of experience* in at least two of the following office services: property or space management, warehouse and inventory operations, purchasing, occupational safety and health, fleet or parking management, telecommunications, mail room operations, printing, or records management and retention. Three years of the experience must have been at a supervisory level; or one year of the experience must have been at a managerial level.

*An associate degree can substitute for two years of the specialized experience; a bachelor’s degree can substitute for four years of experience.

Promotion Provisional: One year of permanent service as an Operations Support Manager 2, or Assistant Director Operations Support 1.

If three or fewer New York State Department of Health promotional candidates respond to this notice, the agency may, at its discretion, nominate a qualified employee for non-competitive promotion under the provisions of Section 52.7 of the Civil Service Law. Employees must have one year of permanent or contingent-permanent service as an Operations Support Manager 2, or Assistant Director Operations Support 1. If certified by Civil Service, mandatory reemployment list candidates must be considered first for appointment to this title

Preferred Qualifications: Demonstrated experience delivering responsive and effective services through management of a diverse portfolio of operations support functions; proven ability to remain responsive to evolving program needs, ensuring operations support functions scale effectively as program needs change; demonstrated experience with occupational health and safety provisions in a government environment; extensive experience communicating with a broad range of internal and external stakeholders; excellent written and oral communication skills; demonstrated experience with integrating diverse functions into a cohesive organization that supports the Department’s mission; demonstrated experience supervising and managing staff.

Additional Comments This position may require travel throughout New York State including overnights to areas not served by public transportation.

We offer a work-life balance and a generous benefits package, worth 65% of salary, including:

• Holiday & Paid Time Off
• Public Service Loan Forgiveness (PSLF)
• Pension from New York State Employees’ Retirement System
• Shift & Geographic pay differentials
• Affordable Health Care options
• Family dental and vision benefits at no additional cost
• NYS Deferred Compensation plan
• Access to NY 529 and NY ABLE College Savings Programs, and U.S. Savings Bonds
• And many more...

The NYS Department of Health is committed to making New York a safer, healthier, and more equitable place to live. Understanding health equity, social determinants of health and health disparities is critical to accomplish our goal of eliminating health disparities. For more information on the NYS Department of Health’s Mission, Vision, Values and Strategic Plan, please visit: https://health.ny.gov/commissioner/index.htm

If you require reasonable accommodation to complete a job application, a job interview or to otherwise participate in the hiring process, please contact by phone 518-486-1812 or email doh.sm.reasonable.accommodation@health.ny.gov to make a request.

NYS Department of Health does not participate in E-Verify and does not sponsor visa applications.

For new State employees appointed to graded positions, the annual salary is the hiring rate (beginning of the Salary Range) of the position. Promotion salaries are calculated by the NYS Office of the State Comptroller in accordance with NYS Civil Service Law, OSC Payroll rules and regulations and negotiated union contracts.

Some positions may require additional credentials or a background check to verify your identity.

How to Apply

Name Human Resource Management Group

Telephone 518-486-1812

Fax 518-473-3395

Email Address resume@health.ny.gov

Address

Street Corning Tower, Empire State Plaza, Room 2217

City Albany

State NY

Zip Code 12237

 

Notes on ApplyingPlease submit your resume and cover letter as one (1) document, preferably in PDF format, by email to resume@health.ny.gov, with Reference MD/DOS1/13926 included in the subject line or by mail to Human Resources Management Group, MD/DOS1/13926, Rm 2217, Corning Tower Building, Empire State Plaza, Albany, NY 12237-0012, or by fax to (518) 473-3395. Failure to include the required information may result in your resume not being considered for this position.