Position Information

NY HELPNo

AgencyUniversity at Albany

TitleSenior Purchasing & Contract Associate

Occupational CategoryNo Preference

Salary GradeNS

Bargaining UnitPSNU - Professional Services Negotiating Unit (UUP)

Salary RangeFrom $75000 to $82500 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Exempt Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8:30 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

Location

County Albany

Street Address 1400 Washington Ave

City Albany

StateNY

Zip Code12222

Job Specifics

Duties Description About University at Albany:
Established in 1844 and designated a University Center of the State University of New York in 1962, the University at Albany's broad mission of excellence in undergraduate and graduate education, research, and public service engages a diverse student body of more than 17,000 students in nine schools and colleges across three campuses.
Located in Albany, New York, New York State's capital, the University is convenient to Boston, New York City, and the Adirondacks.

Job Description:
The Procurement Services Office at the University at Albany is seeking applications for a Senior Purchasing & Contract Associate to join a dynamic and supportive team. This role involves assisting in the procurement of goods and services from inception through contract execution. Responsibilities include, but are not limited to, developing complex solicitations, collaborating with key stakeholders, and conducting negotiations. The Senior Purchasing & Contract Associate will have a particular focus on ensuring and maintaining compliance with all applicable NYS, SUNY and University procurement policies and procedures.

Primary Responsibilities:
- Developing complex solicitation documents (i.e. Invitation for Bids, Request for Proposals, and Request for Quotes) for specific goods and services required from the University Community.
- Reviewing and negotiating terms and conditions as they relate to expenditure, consultant, and revenue contracts.
- Serving as the liaison between Contractors, University's Counsel Office and Oversight Agencies (i.e. the NYS Office of the Attorney General and Comptroller).
Advising key campus stakeholders on the best procurement approach for all threshold levels.
- Training the University community on NYS, SUNY, and University specific procurement policies and procedures.
- Creating and updating solicitation templates, procurement compliance checklists, and internal procedure documents.
- Compiling data and reports utilizing NYS and SUNY systems (i.e. the New York State Contract Reporter, SUNY Financial Management System, SUNY Business Intelligence System, and the NYS Openbook database)
- Other reasonable duties as assigned

Functional and Supervisory Relationships:
Reports to the Director of Procurement Services

Job Requirements:
- Applicants must demonstrate an ability to develop inclusive and equitable relationships within our diverse campus community.
- Applicants must demonstrate an ability to support diversity, equity, access, inclusion, and belonging relative to their role.

Minimum Qualifications Minimum Qualifications:
- Bachelor's degree from a college or University accredited by the US Department of Education (DOE) or internationally recognized accrediting organization.
- A minimum of three years' relevant experience in procurement, compliance work, or the legal field.
- Strong project management, organizational, and customer service skills.
- Proficiency with tools such as MS Excel, SharePoint, and other office products.
- Working knowledge of procurement practices.

Preferred Qualifications:
- Master's degree in business administration or related field from a college or University accredited by the US Department of Education or internationally recognized accrediting organization.
- Experience in higher education procurement practices.
- Experience with navigating complex procurements and contracts.
- Experience with financial management systems, and/ or eProcurement systems.

Additional Comments Professional Rank and Salary Grade: Purchase Associate, SL-4, $75,000-$82,500.

Special Note: Visa sponsorship is not available for this position. If you currently need sponsorship or will need it in the future to maintain employment authorization, you do not meet eligibility requirements.

Some positions may require additional credentials or a background check to verify your identity.

How to Apply

Name Senior Purchasing & Contract Associate

Telephone

Fax

Email Address Searches@albany.edu

Address

Street 1400 Washington Avenue

City Albany

State NY

Zip Code 12222

 

Notes on ApplyingTo view full job description and to apply:

http://albany.interviewexchange.com/candapply.jsp?JOBID=198782

Only applications/resumes submitted through the online portal below will be accepted.