Position Information

NY HELPYes

AgencyThruway Authority

TitleOffice Assistant 2 (Stores/Mail)

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade09

Bargaining UnitTeamsters Local 456 (Thruway Authority)

Salary RangeFrom $46737 to $63710 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 4 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

Location

County New York

Street Address 200 Southern Boulevard

City Albany

StateNY

Zip Code12209

Job Specifics

Duties Description Inventory and deliveries
• Track and monitor incoming new, current, and surplus inventory stored at warehouse.
• Accept and confirm HQ orders are delivered to the warehouse and notify appropriate departments.
• Assign storage locations of all items received in warehouse including new deliveries and current inventory.
• Update inventory tracker and run inventory reports as needed.
• Assists in monitoring reproduction and mailroom inventory stored at warehouse.
• Notify Reproduction or Mailroom Supervisor if items are below minimum inventory quantities.
• Coordinate with office supply purchaser and send items via interoffice mail to HQ when requested.
• Assist departments in moving items from storage bays
• Coordinate with Albany Division Maintenance to move palletized items to and from HQ/warehouse.
• Prepare pallets for shipment to other divisions as needed, coordinate with divisions for pick-up.
• Prepare surplus items sold; take item out of storage, ensure pallet is loaded and wrapped correctly.
• Coordinate with Albany division maintenance for the removal of any access pallets.
• Ensure warehouse cleanliness: inventory is stored properly and aisles remain clear of debris.

Record storage
• Retrieve requested boxes from storage locations in warehouse.
• Coordinate with mailroom for delivery of items to HQ.

Mailroom duties:
• Backup for HQ Mail run (9:30am & 1:30pm)
• Back up for MVO Mail run (Morning & Afternoon)

Duties require use of forklift, manual pallet jack and other equipment to move palletized
items within the warehouse.* certification is required.

Report any concerns including HVAC, and health and safety to Supervisor immediately.

Minimum Qualifications Current New York State employees with one year or more of qualifying permanent service allocated to a Grade 7 or above and eligible for transfer under Section?70.1 of the NYS Civil Service Law. OR,

Provisional Appointment (Pending Examination):
Current New York State Thruway Authority employee with one year or more of qualifying permanent service as an office assistant, clerical, or keyboarding title allocated to a Grade 6 or higher.

Candidates interested in a provisional appointment will be required to take the New York State Department of Civil Service examination for this position. Please visit https://www.cs.ny.gov/jobseeker/ for additional information on state examinations. OR,

Non-Competitive Promotion (NCP):
If there are three or fewer qualified candidates interested in appointment to this position, the appointing authority will request approval from the NYS Department of Civil Service to fill this position via a non-competitive promotion (NCP) examination, pursuant to Section 52.7 of the Civil Service Law. In order to be eligible for the NCP, candidates must meet the following qualifications:

Currently a New York State Thruway Authority employee with one year or more of qualifying permanent service as an office assistant, clerical, or keyboarding title allocated to a Grade 6 or higher. Qualifying titles are available at: https://www.cs.ny.gov/examannouncements/announcements/38687titles.cfm.

NY HELPS Qualifications:

One year of experience where most work time is spent performing activities related to mail receipt, mail distribution, storage, and/or stores keeping.

This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply.
At a future date, it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in an NY HELPS title, employees may take part in any promotion examination for which they are qualified.

Additional Comments This is a Teamsters position. The NYS Thruway Authority offers an extensive benefits package, including but not limited to paid time off, sick leave incentive, membership to the NYS Retirement System, and 90% tuition assistance.

We offer FREE onsite employee parking.

ADDITIONAL PAY INFORMATION:
The salary range for this position includes all applicable annual components of pay which are:
Base Pay Range from Hiring Rate $39,737 up to Job Rate $56,710.
Recruitment & Retention Pay: $7,000.

ELIGIBILITY FOR EMPLOYMENT:
All potential candidates for this position must be legally eligible to work in the United States at the time of appointment and throughout your employment with the New York State Thruway Authority. If appointed, you will be required to produce documents that verify your identity and authorization to work in the United States, as required by the Federal Immigration Reform and Control Act of 1986, and the Immigration and Nationality Act.

Please be advised, the New York State Thruway Authority does not use eVerify, and we are unable to provide sponsorship for employment visa statuses (i.e. H-1B, Self-Sponsorship, STEM OPT).

The New York State Thruway Authority is an Equal Opportunity Employer. All individuals including women, people of color, LGBTQIA+, people with disabilities, and veterans are encouraged to apply.

New York State Human Rights Law prohibits discrimination based on age, race, creed, color,?national origin, sexual orientation, military status, familial status, citizen or immigration status, sex, disability, marital status, gender identity or expression, prior arrests, prior conviction records, predisposing genetic characteristics or domestic violence victim status. The Thruway Authority is committed to a workplace free from discrimination based on the referenced characteristics and other federal and state protected characteristics.

The New York State Thruway Authority provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please contact the Bureau of Accessibility, Equity, Diversity and Employee Engagement at accommodations@thruway.ny.gov or call (518) 471-4321.

Some positions may require additional credentials or a background check to verify your identity.

How to Apply

Name Lance

Telephone 518-436-2725

Fax 518-471-5076

Email Address canvassreply1@thruway.ny.gov

Address

Street 200 Southern Boulevard

City Albany

State NY

Zip Code 12209

 

Notes on ApplyingIf interested in this vacancy, please submit a resume and any other documents for proof of eligibility to the contact information in this announcement. You must include the Vacancy ID and Title of the position you are applying for in your email.