Position Information

NY HELPNo

AgencyAssembly Minority, NYS

TitleHuman Resources Coordinator

Occupational CategoryNo Preference

Salary GradeNS

Bargaining UnitM/C - Managerial/Confidential (Unrepresented)

Salary RangeFrom $45000 to $48000 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Exempt Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 35

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

Location

County Albany

Street Address 198 State Street

City Albany

StateNY

Zip Code12248

Job Specifics

Duties Description The Assembly Republican Administration and Human Resource Office is currently seeking a service-oriented, highly organized professional who is interested in learning the full scope of human resources, administrative, and operational functions and building a long-term career within New York State government.

This position is ideal for someone who wants to understand how recruiting, onboarding, payroll, travel reimbursement, and administrative functions work together to support an effective organization, and who is motivated to take on increasing responsibility as their skills and experience grow.

RESPONSIBILITIES INCLUDE:

-Lead onboarding processes including employee paperwork, orientation coordination, and verification requirements

-Coordinate multiple areas of the recruiting process, including working with Directors to generate job postings and internet-based recruiting

-Continually source candidates through internal referrals, online job boards, social media, and other recruitment sources

-Schedule interviews and provide follow-up information to interviewees

-Develop an understanding of how recruiting, onboarding, payroll, travel reimbursement, and administrative processes intersect

-Process travel vouchers for Assemblymembers and staff and review submissions for completeness, accuracy, and compliance with applicable guidelines

-Disseminate payroll, travel, and personnel documents to appropriate departments for processing

-Utilize Word, Excel, Airtable to prepare correspondence, maintain spreadsheets, track recruitment metrics, and ensure numerical accuracy

-Create and update job descriptions as needed

-Conduct reference checks and employment verifications

-Maintain resume databases and confidential personnel files

-Screen and direct phone calls and distribute correspondence

-Maintain office calendars and schedule meetings

-Follow up with staff and Assemblymembers to ensure timely and accurate completion of payroll and travel documentation

-Perform additional clerical and administrative duties as required

Minimum Qualifications -Excellent interpersonal skills and the ability to communicate effectively with diverse audiences and stakeholders

-Demonstrated ability to handle highly confidential personnel, payroll, travel, and recruitment information with absolute discretion and professionalism

-Comfort with basic math, numerical accuracy, and working with data related to payroll, travel reimbursement, and tracking metrics

-Strong attention to detail and analytical skills

-Ability to work independently, prioritize competing deadlines, and maintain accuracy in a fast-paced, high-pressure environment

-Strong organizational skills and follow-through

-Self-motivated, dependable, and interested in professional growth

Additional Comments Education:

-Associates degree in Human Resources, Business, or related field; Bachelor's degree preferred or equivalent combination of experience

-a minimum of one year of relevant work experience within an HR or Recruiting environment

-Human Resources Certification preferred

This position is ideal for someone who enjoys learning and would like opportunities for increased responsibility as their abilities and performance improve. The ideal candidate would be someone that is dependable, takes pride in their work, and is a team player.

The New York State Assembly is an Equal Opportunity Employer. In addition, the Assembly, in accordance with its policy of non-discrimination on the basis of disability, as well as the 1990 Americans with Disabilities Act(ADA), does not discriminate on the basis of disability with regard to employment or access to Assembly facilities or service.

Only those candidates chosen for an interview will be contacted. Salary commensurate with experience. This position is located in the Legislative Office Building in downtown Albany.

Some positions may require additional credentials or a background check to verify your identity.

How to Apply

Name Laura Dudley

Telephone 5184554211

Fax 5184553758

Email Address minadmin@nyassembly.gov

Address

Street 198 State Street

City Albany

State NY

Zip Code 12248

 

Notes on ApplyingPlease do not call office. Email resume and cover letter to minadmin@nyassembly.gov.