Position Information

NY HELPNo

AgencyState Police, Division of

TitleAdministrative Assistant 2

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade15

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $59787 to $72429 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Non-competitive Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8:30 AM

To 4:30 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

Location

County Albany

Street Address 1220 Washington Avenue

Building 22

City Albany

StateNY

Zip Code12226

Job Specifics

Duties Description Maintain strict confidentiality on all PSB matters.

Handle incoming and outgoing personnel complaints as directed by the Deputy Superintendent – PSB including analysis, assignment and documentation of same. Maintain personnel complaint database.

Supervise the administrative support staff assigned to the Professional Standards Bureau at Division Headquarters and the regional offices. Assign workload, conduct training in correct procedures and review/proofread all completed material. Manage various facets of PSB Administrative operations.

Prepare correspondence, statements, administrative subpoenas, reports and forms associated with PSB operations through the use of various computer office software programs. Maintain administrative files and retention of internal documents.

Schedule appointments and meetings. Make travel arrangements for the Deputy Superintendent – PSB and other PSB staff members. Prepare travel advances and vouchers.

Answers telephone and handles inquiries regarding PSB tasks. Directs inquiries to proper staff members when necessary.

Minimum Qualifications One year of permanent service as an Administrative Assistant 1, SG-11,

OR

One year of permanent service as a State Police employee in a paraprofessional position allocated to SG-11 or higher.

Preference may be given to candidates that can demonstrate the following: 2

Strong computer system technical skills, e.g. Microsoft Word, Microsoft Access, Microsoft Excel, Microsoft Outlook, and IA Pro.

Familiarity with Division organizational structure, policies and procedures.

Excellent interpersonal skills and be able to work independently following established guidelines.

Previous supervisory experience.

Minimum qualifications must be met by the closing date of the posting.

Additional Comments Resumes will be evaluated to determine whether candidates will proceed to the interview phase of the process.

Some positions may require additional credentials or a background check to verify your identity.

How to Apply

Name Mr. Christopher Siciliano, Director of Human Resources

Telephone 518-457-3840

Fax

Email Address Personnelresumes@troopers.ny.gov

Address

Street 1220 Washington Avenue

Building 22

City Albany

State NY

Zip Code 12226

 

Notes on ApplyingKindly submit a cover letter and complete resume via Email to personnelresumes@troopers.ny.gov.

Place in the subject line: AA2