Review Vacancy
Date Posted: 09/25/18
Applications Due: 10/10/18
Vacancy ID: 60149
Position Information
NY HELPNo
AgencySUNY Brockport
TitleSecretary 1 at REOC
Occupational CategoryClerical, Secretarial, Office Aide
Salary Grade11
Bargaining UnitASU - Administrative Services Unit (CSEA)
Salary RangeFrom $40324 to $40324 Annually
Employment Type Full-Time
Appointment Type Contingent Permanent
Jurisdictional Class Competitive Class
Travel Percentage 0%
Schedule
Workweek Mon-Fri
Hours Per Week 37.5
Workday
From 8 AM
To 4 PM
Flextime allowed? No
Mandatory overtime? No
Compressed workweek allowed? No
Telecommuting allowed? No
Location
County Monroe
Street Address 161 Chestnut Street
City Rochester
StateNY
Zip Code14604
Job Specifics
Minimum Qualifications Candidates must have permanent appointment in a Secretary 1, SG 11, NY State classified position (or be eligible for transfer) or be reachable for appointment on the current NY State Civil Service eligible list for Secretary 1, Full Time - Rochester location.
Duties Description Position Summary:
This position reports to the Dean’s secretary and will work closely with REOC Administrators, staff and faculty.
Essential Functions:
Resolves day-to-day operational problems; coordinates information flow by acting as liaison among key directors, staff, other employees, and the public.
Schedules appointments, organizes and maintains paper and electronic files.
Arranges conferences and travel reservations for office personnel.
Schedules department meetings, events, and coordinates room reservations.
Manages electronic calendar systems.
Attends department meetings; records, distributes and archives meeting minutes.
Composes correspondence and reports; reviews and edits documents.
Tracks and creates required Human Resources forms (new hires, amendments, extra service and so on).
Orders and dispenses office supplies and ensures printing materials are replenished.
Assembles workshop materials, such as orientation folders for students.
Enters data into Banner and scans documents into electronic files.
Creates and maintains distribution lists.
Provides occasional coverage in the Welcome Center; serves as receptionist, greets and welcomes guests, answers phones, provides information and/or direction to visitors, students, faculty and staff, on occasion.
Greets visitors and callers, handles their inquiries, and directs them to the appropriate persons according to their needs.
Communicates with internal and external populations (in person, by phone, and by e-mail).
Contributes to committees and teams.
Preferred Qualifications:
Is a team player and collaborator.
Manages multiple assignments with efficiency.
Possesses strong computer/word processing skills (ability/familiarity with Microsoft Office).
Possesses excellent organizational skills; prioritizes work, works independently, multi-tasks and meets deadlines.
Maintains excellent customer service skills; communicates well and maintains confidentiality.
Has excellent oral and written communication and strong interpersonal skills.
Works effectively with faculty, staff, students and the public.
Analyzes data and information well.
Is capable of diplomacy, tact, and attention to detail.
Additional Comments This position is at the Rochester Educational Opportunity Center (REOC) in Rochester, NY.
How to apply: Please submit your application, cover letter, resume and contact information for three professional references at jobs.brockport.edu by October 10, 2018.
Employment at The College at Brockport is contingent upon the successful completion of a background check and final budgetary approval.
Some positions may require additional credentials or a background check to verify your identity.
Contact Information
Name Gloria Lear
Telephone 585-395-5938
Fax
Email Address glear@brockport.edu
Address
Street 350 New Campus Drive
City Brockport
State NY
Zip Code 14420
Notes on ApplyingPlease submit your application, cover letter, resume and contact information for three professional references at jobs.brockport.edu by October 10, 2018.
Employment at The College at Brockport is contingent upon the successful completion of a background check and final budgetary approval.
FAQs • Workers with Disabilities (55b/c) • Civil Service Exams
State Agencies: Department of Civil Service • Office of the State Comptroller
OER Link: Employee Unions and Bargaining Units
Exam announcements • General Information about NYS Government
© 2024 NYS Department of Civil Service
StateJobsNY ℠ 2024 NYS Department of Civil Service
Accuracy • Privacy • Accessibility • Contact