Position Information

NY HELPNo

AgencyEnvironmental Conservation, Department of

TitleOffice Assistant 1 - Keyboarding (Seasonal)

Occupational CategoryClerical, Secretarial, Office Aide

Salary GradeHourly

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $12.66 to $12.66 Hourly

Employment Type Part-Time

Appointment Type Temporary

Jurisdictional Class Competitive Class

Travel Percentage 0%

Schedule

Workweek Other (see below)

"Other" Explanation Monday, Tuesday, Wednesday, Thursday

Hours Per Week 30

Workday

From 7:30 AM

To 3:30 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

Location

County Warren

Street Address 232 Golf Course Road

City Warrensburg

StateNY

Zip Code12885

Job Specifics

Minimum Qualifications Applicant must pass a typing test and be able to accurately (95%) type 30 words per minute.

Duties Description 1) Applicant must be able to independently work on the CEDR filing project, including electronically filing all of the archived materials in the Warrensburg and Ray Brook Offices. This filing will also include all of the engineering reports, plans and specifications currently in storage. As there are extensive files in storage that have to be kept per the records retention policy, this workload is extensive. Applicant must be able to scan 4,000 pages per week (including 25 full size plan sets), and accurately file the electronic documents in the CEDR system using the correct naming convention. Work will be spot checked by supervisor.
2) Applicant will also support DEC Region 5 DOW staff including keyboarding and administrative tasks. Staff support will include (but not be limited to): proofreading and final formatting of staff letters, filing new projects and materials in CEDR, administrative support with expense reports, administrative support with staff scheduling, administrative support with FMIS, administrative support with FOIL and other tasks.
3) Applicant will provide support for DOW tracking systems, including (but not limited to) plan review tracking, inspection tracking, grant administration, and project tracking.
4) Applicant will help draft a Region 5 DOW electronic filing policy by detailing scanning and filing procedures being developed.
5) Applicant will provide special project support including the development of spreadsheets, Power Point presentations, reports, and other documents, etc.
6) Applicant will fill in for other Region 5 administrative staff (only on an emergency basis).

Additional Comments 1) Experience with providing support in electronic filing systems, project tracking, administrative budgeting, and staff scheduling.
2) Applicant must be versed in Microsoft Windows, Microsoft Word, Microsoft Excel, Microsoft Power Point.
3) Applicant must be able to navigate file archive storage areas and be able to lift file boxes which may weigh up to 40 pounds and may be stored on overhead shelving, requiring use of the portable stair system in the archive storage area.

This is a temporary appointment with a duration of 04/01/18 - 03/31/19.

Some positions may require additional credentials or a background check to verify your identity.

Contact Information

Name Megan Miller

Telephone 518-402-9273

Fax 518-402-9038

Email Address PostingResponses@dec.ny.gov

Address

Street 625 Broadway

City Albany

State NY

Zip Code 12233

 

Notes on ApplyingEmail/mail your resume to the above. Be sure to put posting number (18-111) on your resume and also in the subject line of your email or it may not be accepted.