Review Vacancy
Date Posted: 01/10/18
Applications Due: 01/20/18
Vacancy ID: 46688
Position Information
NY HELPNo
AgencyState Comptroller, Office of the
TitleOffice Assistant 3 (Calculations)
Occupational CategoryClerical, Secretarial, Office Aide
Salary Grade14
Bargaining UnitASU - Administrative Services Unit (CSEA)
Salary RangeFrom $46836 to $56888 Annually
Employment Type Full-Time
Appointment Type Contingent Permanent
Jurisdictional Class Competitive Class
Travel Percentage 0%
Schedule
Workweek Mon-Fri
Hours Per Week 37.50
Workday
From 7:30 AM
To 3:30 PM
Flextime allowed? No
Mandatory overtime? No
Compressed workweek allowed? No
Telecommuting allowed? No
Location
County Albany
Street Address 110 State Street
City Albany
StateNY
Zip Code12239
Job Specifics
Minimum Qualifications Interested candidates must be reachable on the Office Assistant 3 (Calculations) eligible list or eligible to transfer under Section 70.1 of the Civil Service Law.
To be eligible for a 70.1 transfer, candidates must have one year of permanent competitive service in a qualifying title allocated to a grade 12 or higher.
Duties Description Responsible for all aspects of the office in the absence of Associate Administrative Analyst. This includes approving time off and arranging coverage, if necessary. Ensuring proper flow of work and redirecting staff assignments as appropriate. Overseeing daily deposits and ensuring proper and timely deposits are prepared. Working with Treasury and private banking institutions to arrange for the actual deposit to be made. Responsible for assisting with staff development including oversight of training needs, preparing evaluations and handling personnel issues.
Verifies accuracy of information entered by unit clerical staff into RMS_OUF for all stocks and bonds received by OUF. Approves batched work for final processing. Works closely with OUF management on items requiring special handling. Determines proper handling and prepares for shipment to brokers for liquidation (using both RMS system and OUF’s Excel/Access processing system). Directs clerical staff in processing in the RMS system.
As needed, works alongside clerical staff on all aspects of check handling. This can include inventorying, batching, verifying or preparing deposits – whatever is required during low staff or heavy processing times in order to complete daily deposits.
Additional Comments Desired Competencies
• Able and willing to “do the work” – not “just supervisor”
• Strong Communication Skills – both upward and downward and with other program areas
• Good Organization and Time Management Skills
• Attention to detail is essential
• Strong delegation skills – firmly and fairly hand out work assignments
Some positions may require additional credentials or a background check to verify your identity.
Contact Information
Name Nickie Scavullo
Telephone (518) 474-1924
Fax (518) 486-6723
Email Address recruit@osc.state.ny.us
Address
Street Office of Human Resources
110 State Street
City Albany
State NY
Zip Code 12236
Notes on ApplyingNotes on Applying: Interested candidates should submit a cover letter and resume to recruit@osc.state.ny.us no later than January 20, 2018. Please reference Item #00320-GOER-NAS when responding.
When responding, please include the reference number and letters listed in this section. (The GOER ID # should not be included).
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