Review Vacancy

Date Posted: 12/28/17
Applications Due: 01/11/18
Vacancy ID: 46342

Position Information

AgencyTransportation, Department of

TitleSecretary 1

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade11

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $39533 to $48451 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

Location

County Queens

Street Address NYS Department of Transportation, Hunters Point Plaza

47-40 21st Street

City Queens

StateNY

Zip Code11101

Job Specifics

Minimum Qualifications To be considered for permanent appointment, candidates must be reachable on the current Civil Service eligible list or be eligible for reassignment or transfer in accordance with Civil Service Law.

Duties Description The Secretary 1 is the principal administrative support position in the Maintenance Group. The incumbent will be required to perform tasks which fall into four broad categories – communication, coordination, organization, and records maintenance. Example duties will include, but not be limited to the following:

• Provides direct administrative support to the Regional
Director of Operation and Maintenance Supervisors
• Serve as Maintenance’s initial point of internal and external
telephone contact, providing information as appropriate and
directing these calls to the appropriate party
• Provide typing, copying, scanning and faxing support
• Provide mail delivery and payroll coordination
• Schedule appointments and meetings using various office
tools.
• Manage Regional Fleet daily activities; Issue vehicles and
maintain recordkeeping and logs related to vehicles. Create
Forms and update changes. Handle vehicles’ violations.
Schedule maintenance and assign parking spots.
• Responsibilities may include serving a role within the Incident
Command System to support the department’s response to
regional and statewide emergency situations.
• Perform IT Coordinator’s duties for the Maintenance Group.

Additional Comments Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor’s Office of Employee Relations at
(518) 474-6988 or via email info@goer.ny.gov.

Some positions may require additional credentials or a background check to verify your identity.

Contact Information

Name Volta Sherland

Telephone

Fax

Email Address dot.sm.R11.Personnel@dot.ny.gov

Address

Street NYS Department of Transportation

Hunters Point Plaza

City Queens

State NY

Zip Code 11101

 

Notes on ApplyingQualified candidates should send a letter of interest and a current resume no later than January 11, 2018.