Review Vacancy

Date Posted: 11/17/17
Applications Due: 12/29/17
Vacancy ID: 45368

Position Information

AgencyUniversity at Albany

TitleSecretary 1

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade11

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $39553 to $47177 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8:30 AM

To 4:30 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

Location

County Albany

Street Address University at Albany, Computer Science

1400 Washington Avenue

City Albany

StateNY

Zip Code12203

Job Specifics

Minimum Qualifications OPEN UNTIL FILLED (This explains why apply by date is so far out into future. If position is filled before then this Posting will come down.)

Candidates must be current state employees and have a reachable score on the Secretary 1 list or have a current permanent appointment with 1 year of service as a Secretary 1 or as a title eligible for transfer to Secretary 1 or appointment as Secretary 1 here at UAlbany, less than 1 year of service (remainder of probationary period to be completed in new assignment), Grade 9 with one year in service looking to do 70.1 two grade jump to grade 11, or be a former state employee eligible for reinstatement to the title of Secretary 1. May be filled from a mandatory reemployment list if one is in effect at the time of appointment.

Preferred Qualifications: Knowledge and/or experience in using MS Word and MS Excel.

May be filled from a mandatory reemployment list if one is in effect at the time of appointment.

Duties Description Provide principal administrative support to the Department of Computer Science
Answer e-mails, phone calls and related correspondence in relation to policy or procedures and refer calls to appropriate faculty or staff member
Provide students, faculty and the general public with assistance regarding programs, policy and procedure.
Liaison with other University offices and departments
Assist with class scheduling, update PeopleSoft, prepare and submit updated scheduling information using appropriate Registrar’s forms
Assist in preparing Human Resources paperwork for departmental hires
Assist graduate and undergraduate directors with student orientation activities and advisement
Set up and maintain student advisement files
Utilize PeopleSoft system to gather data relevant to departmental activities
Schedule meetings and maintain calendars
Assist with travel arrangements and prepare travel vouchers
Assist with conferences; assemble and coordinate background materials for meetings and conferences
Maintain inventory and requisition office supplies
Coordinate departmental purchasing, coordinating with faculty and CCI staff
Maintain accounting records
Supervise student staff

Ideal opportunity for Grade 9 with one year in service looking for Promotion to Grade 11. Typing proficiency test will be given if necessary at SUNY.

Additional Comments Please MAILyour resume/application (if not provided by applicant social security number will be obtained to verify state history if seeking 70.1. lateral or reinstatement) to University at Albany, Office of Human Resources Management-UAB 300, 1400 Washington Avenue, Albany, NY, 12222 Applications available via the SUNY Classified Employment page, (Copy and Paste into browser) http://www.albany.edu/hr/assets/CS_Employment_Application.pdf or via the employment link at the bottom of the SUNY main page http://www.albany.edu/

Some positions may require additional credentials or a background check to verify your identity.

Contact Information

Name Stephen Mead

Telephone 518-437-4722

Fax 518-437-4731

Email Address smead@albany.edu

Address

Street 1400 Washington Avenue

City Albany

State NY

Zip Code 12222

 

Notes on ApplyingPlease MAIL your resume/application (if not provided by applicant social security number will be obtained to verify state history if seeking 70.1. lateral or reinstatement) to University at Albany, Office of Human Resources Management-UAB 300, 1400 Washington Avenue, Albany, NY, 12222 Applications available via the SUNY Classified Employment page, (Copy and Paste into browser)