Position Information

NY HELPNo

AgencyTransportation, Department of

TitleSecretary 1 (NYS State Employees Only)

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade11

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $37998 to $46573 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 37.50

Workday

From 8 AM

To 4 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

Location

County Albany

Street Address New York State Department of Transportation

Office of Environment,50 Wolf Road, POD 4-1

City Albany

StateNY

Zip Code12232

Job Specifics

Minimum Qualifications In order to be considered for permanent appointment, candidates must be reachable on the current Civil Service eligible list or be eligible for reassignment or transfer in accordance with Civil Service Law.

Duties Description
The incumbent of this position will perform administrative tasks for the Office of Environment. Duties will include, but not be limited to, the following:

• Answer the Office main telephone line and direct calls accordingly;
• Respond to inquiries;
• Enter visitor information into the Visitor Management System;
• Review correspondences and draft responses where appropriate;
• Coordinate and schedule meetings;
• Maintain office filing systems;
• Coordinate office mail distribution;
• Assist with establishing office procedures;
• Review and properly format outgoing correspondence;
• Coordinate internal Office reviews of Commissioner’s Correspondences, Freedom of Information Law (FOIL) and Freedom of Information Act (FOIA) requests;
• Coordinate transportation and lodging arrangements for the Director, Assistant to the Director, and other office staff;
• Provide supervision to Office Assistant-1.
• Coordinate information flow by acting as liaison among key executives, staff, other employees, and the public;
• Transmit instructions and information to staff and conduct follow-up;
• Responsibilities may include serving a role within the Incident Command System to support the Department response to regional and statewide emergency situations.

Additional Comments Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor’s Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov.

Some positions may require additional credentials or a background check to verify your identity.

Contact Information

Name Bridget Benware

Telephone (518) 457-5672

Fax

Email Address Bridget.Benware@dot.ny.gov

Address

Street New York State Department of Transportation

Office of Environment, 50 Wolf Road, POD 4-1

City Albany

State NY

Zip Code 12232

 

Notes on Applying