Review Vacancy
Date Posted: 09/19/17
Applications Due: 09/29/17
Vacancy ID: 43933
Position Information
NY HELPNo
AgencyEmpire State University
TitleSecretary 1
Occupational CategoryClerical, Secretarial, Office Aide
Salary Grade11
Bargaining UnitASU - Administrative Services Unit (CSEA)
Salary RangeFrom $37998 to $46573 Annually
Employment Type Full-Time
Appointment Type Contingent Permanent
Jurisdictional Class Competitive Class
Travel Percentage 0%
Schedule
Workweek Mon-Fri
Hours Per Week 37.5
Workday
From 8:30 AM
To 5 PM
Flextime allowed? No
Mandatory overtime? No
Compressed workweek allowed? No
Telecommuting allowed? No
Location
County Saratoga
Street Address 2 Union Avenue
City Saratoga Springs
StateNY
Zip Code12866
Job Specifics
Minimum Qualifications Applicants must have taken and passed a NYS Civil Service examination and be reachable off the Civil Service eligible list.
If you are eligible for reassignment, reinstatement or transfer, please indicate this in your cover letter. To be eligible for transfer via 70.1 of the Civil Service law, you must have one year of permanent competitive service in a title approved for transfer by Civil Service within two salary grades of the advertised position.
Candidates should be aware that a preferred list, transfer list, placement roster and/or reemployment roster of laid off State employees may be certified against this vacancy by the Department of Civil Service.
Duties Description SUNY Empire State College, Office of Decision Support, is currently seeking a Secretary 1 at our Saratoga Springs location. The Secretary 1 will provide high level administrative support to the Vice President (VP) of Decision Support.
Responsibilities include, but are not limited to the following:
•Manage the VP's calendar including scheduling and preparing materials for meetings and making travel arrangements
•Attend meetings and take minutes as needed
•Manage Decision Support budget expenses, including monthly reconciliation, expense tracking, and support annual budget development
•Support the timely execution of personnel actions, including monitoring of PAFs, performance programs and performance appraisal due dates
•Monitor the electronic time sheet system
•Serve as proxy for various members of Decision Support, as requested
•Work with Director of Outcomes Assessment to coordinate faculty assessment scoring sessions, including faculty travel arrangements and room coordination
•Provide support for the Student Assessment of Learning Experiences (SALE) process, including run aggregate result reports; post reports to faculty Electronic Review File, and serve as a point of contact for faculty and various administrators within the college for technical support
•Staff search committees as needing, providing support including initiate and maintain each search using Interview Exchange, schedule phone and in-person interviews with the search committee; make travel arrangements for candidates and complete travel vouchers
•Serve as a backup manager for the Decision Support website.
•Post news items to the ESC Exchange as necessary
•Serve as an information resource for staff and students as necessary for ad hoc requests
•Provide support for other Decision Support professional staff and backfill support for other offices as needed Complete purchase requisitions, print requests, standard vouchers, etc. as necessary
•Maintain an ongoing inventory of office supplies and reorder using the appropriate systems
•Maintain Decision Support files and library of college reports
•Manipulate the college's administrative systems to obtain information
•Understand the procedures and policies of Empire State College, process paperwork for consultant and vendor payments, and maintain appropriate databases
•Perform tasks related to Decision Support projects (both web and print), such as word processing, proofreading, copying documents, and so forth
•Secretary may also supervise work-study students
•Ability to multi-task, set priorities, maintain confidentiality and work independently in a highly collaborative and collegial environment
Additional Comments Applications Due By: September 29th, 2017
If you are interested in applying for this position, please submit the following documents, which are required for consideration, to the Office of Human Resources, 2 Union Ave, Saratoga Springs, NY, 12866:
- Resume
- Cover letter
- Name and contact information of three references
Some positions may require additional credentials or a background check to verify your identity.
Contact Information
Name SUNY Empire State College - Office of Human Resources
Telephone 518.581.2240
Fax
Email Address brooke.white@esc.edu
Address
Street 2 Union Ave
City Saratoga Springs
State NY
Zip Code 12866
Notes on ApplyingIf you are interested in applying for this position, please submit the following documents, which are required for consideration, to the Office of Human Resources, 2 Union Ave, Saratoga Springs, NY, 12866:
- Resume
- Cover letter
- Name and contact information of three references
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