Review Vacancy
Date Posted: 07/18/17
Applications Due: 08/18/17
Vacancy ID: 42332
Position Information
NY HELPNo
AgencyPeople With Developmental Disabilities, Office for
TitleSecretary 1
Occupational CategoryClerical, Secretarial, Office Aide
Salary Grade11
Bargaining UnitASU - Administrative Services Unit (CSEA)
Salary RangeFrom $37998 to $46573 Annually
Employment Type Full-Time
Appointment Type Permanent
Jurisdictional Class Competitive Class
Travel Percentage 0%
Schedule
Workweek Mon-Fri
Hours Per Week 37.5
Workday
From 9 AM
To 5 PM
Flextime allowed? No
Mandatory overtime? No
Compressed workweek allowed? No
Telecommuting allowed? No
Location
County Albany
Street Address OPWDD - Service Delivery/Coordinated Assessment System (CAS)
44 Holland Avenue
City Albany
StateNY
Zip Code12229
Job Specifics
Minimum Qualifications MINIMUM QUALIFICATIONS:
For Permanent appointment: Candidates must be reachable on the current Civil Service eligible list or be eligible for 70.1 transfer.
For Provisional appointment: Candidate must be a NYS employee with one year permanent service in one of the following titles: Keyboard Specialist 1, Keyboard Specialist 1 (Spanish Language), Keyboard Specialist 2, Keyboard Specialist 2 (Spanish Language), Law Department Document Specialist Trainee 1, Law Department Document Specialist Trainee 2, Law Department Document Specialist, Data Entry Machine Operator, Data Entry Machine Operator (Spanish Language), or Senior Data Entry Machine Operator.
Preferred Qualifications:
• Ability to manage changing priorities in a fast-paced office environment.
• Strong organizational skills.
• Attention to detail.
• Excellent communication skills.
• High proficiency with Microsoft Outlook, Word, Excel and Access.
• Strong knowledge of professional correspondence formatting.
• Ability to proofread and edit all correspondence prepared for signature.
• Desire to contribute to a team-oriented workplace.
Duties Description POSITION DESCRIPTION:
The Office for People With Developmental Disabilities (OPWDD) provides high-quality, person-centered services, supports and advocacy to approximately 136,000 individuals with developmental disabilities in New York State. We are guided in our interactions with the people we serve and each other by compassion, dignity, diversity, excellence and honesty.
The Secretary 1 will provide support to the CAS DDPS IV- Statewide Operations Manager as well as to the Statewide CAS operations team, while performing a wide variety of tasks to maintain efficient workflow within CAS Operations across the state.
PRIMARY DUTIES AND RESPONSIBILITIES:
• Responding to correspondence, work independently to ensure all written correspondence are received/logged and answered appropriately.
• Answering and directing CAS related calls- including calls from parents/family members. Self-advocates, not for profit agencies, and DDRO/DDSO staff across the entire state. All calls go through this office to ensure they are appropriately relayed to the staff that can best provide the answer to their questions.
• Organize and coordinate administrative activities- the incumbent will be responsible to help organize the scheduling of the DDPS IV and POS III daily responsibilities, including running TABS and UAS-NY reports, scheduling meetings, putting CAS assessor caseloads into CHOICES (once approved by the DDPS IV, keeping track of assessor time off and travel.
• Prepare reports and spreadsheets for the DDPS IV and POS III- the incumbent will help maintain the CAS assessor caseload reports which are critical to our ability to maintain CAS assessor assignments, BIP allocation reports, QA reviews of completed CAS assessments, and various tracking reports as necessary.
• Monitor and track status of CAS assignments- Maintain a tracking system for CAS assessor staff deployed across the state, etc.
• Tracking CAS assessor travel across the state
• Schedule meetings and sending out CAS operations notifications- Incumbent will send out notification of scheduled meetings as received.
• Take minutes- during CAS operations meetings incumbent will be responsible for disseminating an agenda, taking attendance and once approved dissemination meeting minutes to the CAS operations team.
• Review calendars for DDPS IV and POS III- incumbent will ensure DDPS IV and POS III are reminded of upcoming events and provide necessary back up.
Additional Comments Please note:
• For CSEA positions: Local Bidding Agreements will be honored.
• Preference will be given to OPWDD employees impacted by closures. If you are being impacted by closure, please indicate this on your resume/cover letter.
• All OPWDD employees must be eligible and maintain eligibility for full and unconditional participation in the Medicare and Medicaid programs. Continued employment will depend on maintaining eligibility.
• OPWDD IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER.
Some positions may require additional credentials or a background check to verify your identity.
Contact Information
Name Danielle Vezzi
Telephone 518-473-9689
Fax 518-474-9902
Email Address OPWDD.Human.Resources@opwdd.ny.gov
Address
Street OPWDD Personnel Office
44 Holland Avenue
City Albany
State NY
Zip Code 12229
Notes on ApplyingSubmit cover letter and résumé by August 17, 2017. Please reference the EOA # 2017-206 in all correspondence.
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