Position Information

NY HELPNo

AgencyVeterans' Services, Department of

TitleAdministrative Assistant 2 - VID 225312

Occupational CategoryOther Professional Careers

Salary Grade15

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $62477 to $75686 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 15%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8:30 AM

To 4:30 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

Location

County Albany

Street Address 2 Empire State Plaza, 17th fl.

City Albany

StateNY

Zip Code12223

Job Specifics

Duties Description Duties include, but may not be limited to:
• Provide administrative support to executive staff in the central office.
• Coordinate meetings and events, including scheduling and sending calendar invites.
• Prepare and submit travel vouchers in the State Financial System.
• Draft and manage official correspondence on behalf of the executive team.
• Handle and distribute incoming and outgoing mail.
• Track and manage important assignments, including Governor’s Office communications.
• Answer and screen phone calls from government officials, veterans, and their families, ensuring proper assistance or message-taking.
• Maintain organized records and correspondence files for executive staff.
• Scan and digitize paper files in an organized manner on the shared drive.
• Ensure a professional and welcoming office environment.
• Take and distribute meeting minutes for executive meetings.
• Complete all required state and department trainings on time.
• Perform other duties as assigned.

Note:
• Travel is required (approximately 15%), including evening and weekends, depending on mission and assignment.
• Possession and maintenance of a valid Driver’s License issued by the NYS Department of Motor Vehicle is required or otherwise demonstrate the capacity to meet the transportation needs of the job.

Minimum Qualifications Current New York State employee with one year or more of qualifying permanent service in a position allocated to a Grade 13 or above and eligible for transfer under Section 70.1 of the Civil Service Law.

NOTE: IN ORDER TO AWARD THE PROPER CREDIT FOR WORK EXPERIENCE, RESUMES MUST INCLUDE MONTH AND YEAR FOR START AND END DATES. IF ANY OF THIS EXPERIENCE IS LESS THAN FULL TIME YOU MUST INDICATE THE AVERAGE NUMBER OF HOURS WORKED PER WEEK.

Additional Comments The NYS Department of Veterans Services is an equal opportunity employer, and we recognize that diversity in our workforce is critical to fulfilling our mission. We encourage applicants for all communities to apply.

NOTE ON TELECOMMUTING: Employees are required to apply and obtain approval through management to telecommute according to the agency’s Telecommuting Program Guidelines.

Some positions may require additional credentials or a background check to verify your identity.

How to Apply

Name Human Resources/JY

Telephone 518-473-5282

Fax 518-486-1631

Email Address HRresumes@ogs.ny.gov

Address

Street NYS Office of General Services, HRM

31st Floor Corning Tower, Empire State Plaza

City Albany

State NY

Zip Code 12242

 

Notes on ApplyingPlease submit a resume and cover letter to HRresumes@ogs.ny.gov detailing how you meet the minimum qualifications along with the month/year and, if less than full time, the average hours worked per week for each position listed. Indicate the Position Title & Vacancy ID number of each position you are applying to.