Position Information

NY HELPNo

AgencyState, Department of

TitleContract Management Specialist 2 - Vacancy ID# 218460

Occupational CategoryOther Professional Careers

Salary Grade23

Bargaining UnitPS&T - Professional, Scientific, and Technical (PEF)

Salary RangeFrom $86681 to $109650 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? Yes

Telecommuting allowed? Yes

Location

County Albany

Street Address 99 Washington Avenue

Suite 1150

City Albany

StateNY

Zip Code12231

Job Specifics

Duties Description The Contract Management Specialist 2 duties in Office of Planning, Development and Community Infrastructure will include but are not limited to the following:
• Oversee the development, review and approval of RFA, RFP and other contract related documents to ensure fiscal and programmatic correctness and adherence to Department and Sate requirements.
• Manage the entire procurement and contracting process, ensuring timeliness, accuracy and efficiency in the process.
• Manage complex procurements, contracts and MOUs, and those involving complicated interagency relationships.
• Manage processes related to procurement of vendors and grant applications.
• Monitor and follow up on individual procurements and contracts throughout the approval process.
• Oversee and monitor voucher review and payment process for OPDCI contracts.
• Develop and/or review financial documents and reports related to contracts and programs administered by OPDCI.
• Implements the MWBE and SDVOB programs for OPDCI.
• Work with project managers to review follow up on outstanding documents, information and/or issues, including those arising from high profile communities and/or projects.
• Provide technical assistance to project managers, grantees and vendors.
• Develop and oversee the completion of special projects and assignments given to subordinate staff.
• Supervise Contract Management Specialist 1 positions.
• Perform various projects and other administrative activities as assigned.

Minimum Qualifications MINIMUM QUALIFICATIONS:

COMPETITIVE MINIMUM QUALIFICATIONS:

CIVIL SERVICE LIST APPOINTMENT: Candidates must be reachable on the appropriate Civil Service eligible list.

TRANSFER QUALIFICATIONS: One year of permanent, contingent permanent, or 55-B/C service in a title SG-21 or higher and otherwise eligible for transfer under Civil Service Law.

A list of titles approved for transfer is available through Civil Service GOT-IT at https://careermobilityoffice.cs.ny.gov/cmo/gotit/.

PROVISIONAL QUALIFICATIONS: Based on the results of the canvass of the current eligible list for the Contract Management Specialist 2 the Department may elect to make a provisional appointment to this position rather than a permanent appointment. If a provisional appointment is made, the appointed candidate will be required to compete in the next holding of the Contract Management Specialist 2 exam and be reachable for appointment from the newly established eligible list.

The minimum qualifications for Provisional appointment are:

One year of permanent, contingent permanent, or 55 B/C service as a
Either A. Contract Management Specialist 1, Contract Management Specialist Trainee 2, Contract Management Specialist Trainee 1, Business Officer 1, Business Officer Trainee 2, Business Officer Trainee 1, DHSES Program Administrator 1, Parks Regional Grants Administrator or Purchasing Agent;
Or B. Head Account Clerk, Senior Budgeting Analyst, Budgeting Analyst Trainee 2 or Budgeting Analyst Trainee 1.

52.7 NON-COMPETITIVE PROMOTION (NCP): In accordance with Section 52.7 of the Civil Service Law, if the number of qualified candidates who apply for the position is three or less, a permanent appointment can be made, at agency discretion, by non-competitive promotion of an applicant who meets the minimum qualifications. To qualify, you must be a current Department of State employee and have one year of permanent, contingent permanent, or 55 B/C service as a Contract Management 1.

Note: Non-Competitive refers to not competing in an examination; the appointment will be competitive.


PREFERRED QUALIFICATIONS:
• Two years of experience working with the preparation, review and/or monitoring of contracts

It is essential that candidates clearly and concisely indicate exactly how they meet the above minimum qualifications in their resume. Failure to show how you meet the minimum qualifications above may result in disqualification and removal from consideration.

Additional Comments The Department of State is proud to be an equal opportunity employer. We encourage women, people of color, LGBTQ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. We celebrate diversity and do not discriminate based on race, religion, color, national origin, sex, sexual orientation, gender identity and/or expression, age, veteran status, disability status, arrest record or criminal conviction history, or any other category protected by law.

We are happy to provide reasonable and religious accommodations during the hiring process for those in need. If you have a disability or special need that requires accommodation, please send a request to HRM.Recruitment@dos.ny.gov.

Promotion salaries are calculated by the NYS Office of the State Comptroller in accordance with NYS Civil Service Law, OSC Payroll rules and regulations and negotiated union contracts.

NOTE ON TELECOMMUTING: The Department of State employees may be approved for a maximum of 50% telecommuting, however, they are required to apply and obtain approval through management in accordance with The Department of State Telecommuting Program Guidelines.

Some positions may require additional credentials or a background check to verify your identity.

How to Apply

Name Human Resources / DK

Telephone 5184742752

Fax 518-402-3656

Email Address HRM.Recruitment@dos.ny.gov

Address

Street 99 Washington Avenue

Suite 1150

City Albany

State NY

Zip Code 12231

 

Notes on ApplyingContact Tab:
Name: Human Resources / DK
Telephone: 518-474-2752
Fax: 518-402-3656
Email Address: HRM.Recruitment@dos.ny.gov
Address:
Street: 99 Washington Avenue
Suite 1150
City: Albany
State: NY
Zip Code: 12231

Notes on Applying:

If you are interested and meet the minimum qualifications above, email your cover letter, resume, degree/transcript, and New York State Part 1 Application (https://dos.ny.gov/employment-opportunities) to HRM.Recruitment@dos.ny.gov. Please include Title, Location and Vacancy ID # you are applying for in the subject line of your email.