Position Information

NY HELPNo

AgencyAddiction Services and Supports, Office of

TitleOffice Assistant 3

Occupational CategoryAdministrative or General Management

Salary Grade14

Bargaining UnitM/C - Managerial/Confidential (Unrepresented)

Salary RangeFrom $56655 to $70869 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8:30 AM

To 4:30 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

Location

County New York

Street Address Office of Addiction Services and Supports

501 7th Avenue

City New York

StateNY

Zip Code10018

Job Specifics

Duties Description • Supervision of mailroom staff.
• Oversight of mail room services, supply and equipment inventories, reproduction services and fleet management.
• Liaison to the building superintendent. Coordinate building related issues between staff and building management.
• Order supplies for the stockroom as required.
• Receipt and distribution of supplies and other equipment.
• Work closely with OASAS staff to ensure agency policies are implemented.
• Prepare purchase requisitions for goods and services.
• Perform timely and accurate data entry (e.g., SFS, Equipment and Stockroom Inventory, etc.).
• Coordinate the preparation, transmission, and retrieval of records with the NYS Records Center with the agency’s Records Management Officer.
• Coordinate fleet operations.
• Work with staff and supervisors to identify and evaluate Office Services operations for cost savings measures and efficiencies as warranted.
• Coordinate the conference room set-ups and assist with set-ups as necessary; and other duties as assigned.
• Coordinate special projects as necessary.
• Other relevant duties as assigned.

Minimum Qualifications NYS employee with permanent status as an Office Assistant 3 and interested in transfer ~OR~ Reachable for permanent appointment on the current Civil Service eligible list for Office Assistant 3 ~OR~ eligible for transfer via Section 70.1 of the Civil Service Law.

Promotion: One year as an Office Assistant 2; or one year of permanent service in a clerical, keyboarding, or paraprofessional title allocated to Grade 7 or higher.

Additional Comments SALARY
$56,655 - $70,869
*Plus $4,000 Location Pay

The salary range listed in this posting reflects the full range for this graded position, factoring in annual performance advances based on satisfactory annual performance reviews. Candidates with no previous State service will begin at the hiring rate (starting rate of the salary range) listed above, plus any applicable Location Pay/Geographic Pay/Shift Pay differentials.

Promotion salaries are calculated by the NYS Office of the State Comptroller in accordance with NYS Civil Service Law, OSC Payroll rules and regulations and negotiated union contracts.

OASAS recognizes the value that different people, perspectives and cultures bring to the agency. We strive to create an inclusive culture that uplifts and supports our staff, fostering a sense of belonging in the workplace. Individuals with lived substance use and/or gambling experience are encouraged to apply.

New York State OASAS is an equal opportunity employer and provides opportunity for all regardless of race, gender, religion, national original, sexual orientation, gender identity, age, veteran status, ability, or any other protected class. OASAS encourages people with disabilities to apply. If you need a reasonable accommodation at any point in the application or hiring process, please reach out to Accessibility@oasas.ny.gov.

Some positions may require additional credentials or a background check to verify your identity.

How to Apply

Name Bureau of Human Resources Management

Telephone (518) 457-2693

Fax

Email Address Recruitment@oasas.ny.gov

Address

Street NYS Office of Addiction Services and Supports

1450 Western Avenue

City Albany

State NY

Zip Code 12209

 

Notes on ApplyingPlease submit your resume and cover letter, in Word or PDF format, to the contact above. Please include OS/OA3/00595" in the subject line of email submissions.