Position Information

NY HELPNo

AgencyArts, Council on the

TitleArts Program Associate - VID 205649

Occupational CategoryOther Professional Careers

Salary Grade23

Bargaining UnitPS&T - Professional, Scientific, and Technical (PEF)

Salary RangeFrom $86681 to $109650 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Non-competitive Class

Travel Percentage 15%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

Location

County New York

Street Address 411 Fifth Avenue, 7th Floor, Suite 700

City New York

StateNY

Zip Code10016

Job Specifics

Duties Description The Arts Program Associate performs professional work in the administration, evaluation, and oversight of state-funded arts grant programs. The incumbent is responsible for providing technical assistance to applicants; conducting program research; evaluating proposals; preparing written and statistical reports; and monitoring awarded contracts for compliance with program requirements, funding statutes, and agency policies. This position supports the implementation of statewide arts initiatives and represents the agency in interactions with applicants, grantees, public constituencies, and partner organizations. Work is performed under the general supervision of the Program Director.

Duties include, but are not limited to:
Applicant Assistance
• Provides applicants and prospective applicants with information, technical assistance, and advisory support regarding eligibility, program requirements, and application procedures.
• Conducts site visits and attends events or activities of applicant organizations, when feasible, to observe programs and assess organizational capacity.
• Maintains applicant files, documentation, and related supporting records throughout all phases of the application review and grant award process.

Grant Review and Evaluation
• Reviews and evaluates grant applications based on established programmatic, fiscal, and statutory criteria.
• Prepares application materials, summaries, and supporting documentation for consideration by peer review panels and advisory bodies.
• Records deliberations, comments, and recommendations from peer review processes for official agency records in accordance with state reporting standards.

Grant Administration and Monitoring
• Communicates approved funding decisions, award conditions, and rationale to applicants as directed by program leadership.
• Monitors assigned grants for compliance with statutory requirements, contractual obligations, and program performance standards.
• Responds to grantee inquiries related to grant requirements, reporting expectations, and compliance issues.

Agency Representation
• Assists with the planning and implementation of meetings, forums, workshops, and seminars to address program needs, statewide initiatives, and field-specific concerns.
• Implements technical assistance initiatives, program development projects, and agency priorities as assigned.
• Represents the agency or assigned program at professional meetings, symposia, and conferences.
• Assists senior grants administration staff with policy development, procedural updates, and projects related to statewide grants management operations.
• Performs related duties as required to support the mission and objectives of the agency.

Minimum Qualifications The mission of the New York State Council on the Arts is to foster and advance the full breadth of New York State’s arts, culture, and creativity for all. To support the ongoing recovery of the arts across New York State, the Council on the Arts will award $161 million in FY 2026. The Council on the Arts further advances New York's creative culture by convening leaders in the field and providing organizational and professional development opportunities and informational resources. Created by Governor Nelson Rockefeller in 1960 and continued with the support of Governor Kathy Hochul and the New York State Legislature, the Council is an agency that is part of the Executive Branch. For more information on NYSCA, please visit?www.arts.ny.gov, and follow NYSCA's?Facebook?page, Twitter?@NYSCArts?and Instagram?@NYSCouncilontheArts.?

Minimum Qualifications Required for Appointment:
A bachelor's degree* plus three years specialized experience, one of which must have been at a supervisory level.

*Substitutions: Four years of equivalent work experience may substitute for a bachelor's degree. A master's degree may substitute for one year of non-supervisory experience beyond the bachelor's degree.

*Specialized experience includes: Experience in the administrative or creative side of a professional arts organization; OR Specific expertise in at least one area, such as performing arts administration or performance itself in a performing art; participatory experience in the arts, such as would be satisfied by a former professional dancer, curator, play director, or actor; or participatory experience in arts management such as would be satisfied by a former managing director, general manager, administrative assistant or business manager of a non-profit arts organization.

Preferred Qualifications:
• Experience in the administration or evaluation of grant-funded programs.
• Knowledge of arts organizations, community-based cultural programming, or nonprofit operations.
• Demonstrated ability in research, writing, and the preparation of analytical reports.
• Experience representing an organization in public forums or professional settings.
• Proficiency with database systems and online grant application platforms.

NOTE: IN ORDER TO AWARD THE PROPER CREDIT FOR WORK EXPERIENCE, RESUMES MUST INCLUDE MONTH AND YEAR FOR START AND END DATES. IF ANY OF THIS EXPERIENCE IS LESS THAN FULL TIME YOU MUST INDICATE THE AVERAGE NUMBER OF HOURS WORKED PER WEEK.

Additional Comments • Travel may be required (approximately 15%), including during evening and weekends, depending on mission and assignment.
• Possession and maintenance of a valid Driver’s License issued by the NYS Department of Motor Vehicle is required, or otherwise demonstrate the capacity to meet the transportation needs of the job.

Downstate: Location Pay of $4,000

NOTE ON TELECOMMUTING: Employees are required to apply and obtain approval through management to telecommute according to the agency’s Telecommuting Program Guidelines.

The NYS Council on the Arts is an equal opportunity employer, and we recognize that diversity in our workforce is critical to fulfilling our mission. We encourage applicants for all communities to apply.

Some positions may require additional credentials or a background check to verify your identity.

How to Apply

Name Human Resources/AS

Telephone 518-473-5282

Fax 518-486-1631

Email Address HRresumes@ogs.ny.gov

Address

Street NYS Office of General Services, HRM

31st Floor Corning Tower, Empire State Plaza

City Albany

State NY

Zip Code 12242

 

Notes on ApplyingPlease submit a resume and cover letter to HRresumes@ogs.ny.gov detailing how you meet the minimum qualifications along with the month/year and, if less than full time, the average hours worked per week for each position listed. Indicate the Position Title & Vacancy ID number of each position you are applying to.