Position Information

NY HELPNo

AgencyState, Department of

TitleAssistant Director Division of Corporations and State Records Vacancy ID# 202830

Occupational CategoryAdministrative or General Management

Salary Grade25

Bargaining UnitM/C - Managerial/Confidential (Unrepresented)

Salary RangeFrom $93659 to $118388 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8:30 AM

To 4:30 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

Location

County Albany

Street Address 99 Washington Ave

City Albany

StateNY

Zip Code12231

Job Specifics

Duties Description Under general direction of the Director, Division of Corporations and State Records, the incumbent will assist with the development and implementation of Division policy and technological improvement projects. The incumbent will also assist with management of functions performed by the Division and supervision of staff. The incumbent will evaluate the efficiency and effectiveness of the various units for the purpose of increasing efficiency, eliminating inefficiency and improving the quality, timeliness and accuracy of services to customers. Duties will include but not be limited to:
• Assist with the development and implementation of Division policy and procedures.
• Assist with the development and implementation of various technological improvement projects.
o Define program requirements and system parameters.
o Assist in developing updated processing systems.
o Facilitate and perform testing in newly created or updated systems.
o Attend multiple weekly meetings with the technology vendor, ITS, and program staff.
o Develop system requirements.
o Test and evaluate existing systems to ensure that they are operating efficiently and meeting customer requirements.
o Obtain input from users to determine what system improvements are desired.
o Review and provide input on proposed legislative and procedural changes affecting Corporations and UCC systems.
o Monitor the overlapping timelines of project deliverables.
o Provide direction to the Division's subject matter experts and technology team.
o Appoint and oversee staff to system testing.
o Assist with planning, organizing and directing the work of the Division.
• Ensure that policies and procedures are implemented and communicated appropriately.
• Interpret and clarify policy for Division staff and other units, agencies and stakeholders.
• Assist with the development of new programs and Division initiatives
• Monitor program functions and respond to issues in a manner that is consistent with Department of State policies and procedures and Division goals.
• Resolve issues of concern within the Division in a timely manner and devise solutions to prevent the reoccurrence of similar situations.
• Supervise staff, including Business Document Specialists 5. Work with all managers to promote a healthy and safe workplace that meets Department and Division goals.
• Perform special projects as needed.

Minimum Qualifications COMPETITIVE MINIMUM QUALIFICATIONS:
Permanent service in this title or one year of permanent competitive or 55-B/C service in a title SG-23 or higher and otherwise eligible for transfer under Civil Service Law.

A list of titles approved for transfer is available through Civil Service GOT-IT at https://careermobilityoffice.cs.ny.gov/cmo/gotit/.

52.7 NON-COMPETITVE PROMOTON (NCP) QUALIFICATIONS:
In accordance with Section 52.7 of the Civil Service Law, if the number of qualified candidates who apply for the position is three or less, a permanent appointment can be made, at agency discretion, by non-competitive promotion of an applicant who meets the minimum qualifications. To qualify, you must be a current Department of State employee and have one year of permanent, contingent permanent, or 55 B/C service as a Business Document Specialist 5.

Note: Non-Competitive refers to not competing in an examination; the appointment will be competitive.

It is essential that candidates clearly and concisely indicate exactly how they meet the above minimum qualifications in their resume. Failure to show how you meet the minimum qualifications above may result in disqualification and removal from consideration.

PROVISIONAL QUALIFICATIONS:
Based on the results of the canvass of the current eligible list for the Assistant Director Division Corporations & State Records, the Department may elect to make a provisional appointment to this position rather than a permanent appointment. If a provisional appointment is made, the appointed candidate will be required to compete in the next holding of the Assistant Director Division Corporations & State Records exam and be reachable for appointment from the newly established eligible list.

The minimum qualifications for Provisional appointment are:

Current Department of State employee with one year of permanent, contingent permanent, or 55 B/C service as a Business Document Specialist 5.

It is essential that candidates clearly and concisely indicate exactly how they meet the above minimum qualifications in their resume. Failure to show how you meet the minimum qualifications above may result in disqualification and removal from consideration.

Additional Comments The Department of State is proud to be an equal opportunity employer. We encourage women, people of color, LGBTQ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. We celebrate diversity and do not discriminate based on race, religion, color, national origin, sex, sexual orientation, gender identity and/or expression, age, veteran status, disability status, arrest record or criminal conviction history, or any other category protected by law.

We are happy to provide reasonable and religious accommodations during the hiring process for those in need. If you have a disability or special need that requires accommodation, please send a request to HRM.Recruitment@dos.ny.gov.

For new State employees appointed to graded positions, the annual salary is the hiring rate (beginning of the Salary Range) of the position. Promotion salaries are calculated by the NYS Office of the State Comptroller in accordance with NYS Civil Service Law, OSC Payroll rules and regulations and negotiated union contracts.

NOTE ON TELECOMMUTING: The Department of State employees may be approved for a maximum of 50% telecommuting, however, they are required to apply and obtain approval through management in accordance with The Department of State Telecommuting Program Guidelines.

Some positions may require additional credentials or a background check to verify your identity.

How to Apply

Name Human Resources / DK

Telephone 518-474-2752

Fax 518-402-3656

Email Address HRM.Recruitment@dos.ny.gov

Address

Street 99 Washington Avenue

Suite 1150

City Albany

State NY

Zip Code 12231

 

Notes on ApplyingIf you are interested and meet the minimum qualifications above, email your cover letter, resume, degree/transcript, and New York State Part 1 Application (https://dos.ny.gov/employment-opportunities) to HRM.Recruitment@dos.ny.gov. Please include Title, Location and Vacancy ID # you are applying for in the subject line of your email.