Position Information

NY HELPNo

AgencyCriminal Justice Services, Division of

TitleContract Management Specialist 2

Occupational CategoryOther Professional Careers

Salary Grade23

Bargaining UnitPS&T - Professional, Scientific, and Technical (PEF)

Salary RangeFrom $86681 to $109650 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 4 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

Location

County Albany

Street Address 80 South Swan Street

Alfred E. Smith Building

City Albany

StateNY

Zip Code12210

Job Specifics

Duties Description The incumbent of this position will be assigned to the Local Assistance Voucher Unit. The duties of the position will include, but are not limited to:

• Responsible for the oversight and management of the Voucher Unit for processing of vouchers for state and federally funded local assistance contract, unencumbered funds and other state agencies; monitoring the fiscal administration of payments made against contract encumbrances; oversight of encumbered voucher payments; resolve voucher processing issues; and interact regularly with control agencies.
• Supervision of unit staff, including Contract Management Specialist 1s.
• Compile Voucher Unit performance measures. Review the data, oversee corrections of any errors or omissions, and search any data anomalies.
• Develop and monitor Cash Ceiling/Cash Flow Plans for the Aid to Localities Appropriations.
• Provide technical assistance to grantees and DCJS staff regarding internal and control agency rules, regulations and requirements for voucher processing.
• Respond to and assist in information compiling for audits to include but not limited to federal, OSC and internal audits.
• Responsible for the oversight of the MWBE review of vouchers submitted from grantees for contracts having an appendix M. Compares contractual requirements for discretionary purchases against DIF attached to the voucher. Confirms that the grantee met their established MWBE goal percentage.
• Responsible for the oversight of the Final Audit Recoupment process. Upon the receipt of the final audit letter from the Audit Unit, the grantee is contacted (First 30 day notice) requesting repayment plan or payment. Information is entered in to tracking log and information is documented and updated through process including processing of repayment by staff members.
• Assist in the completion and oversight Refund of Appropriations and Credit Memos as appropriate.
• Compiles data and completes the Agency’s quarterly AFRP report submission.
• Oversee voucher close out activities. Ensure activities are performed in timely manner, minimize loss of funds, and maximize available resources for state and federal funds.
• As part of the DCJS Finance team, assist with the Agency’s transition to the Statewide Financial System (SFS) as well as participate in Lean processes when identified. Identify business needs, review proposed solutions, identify any gaps and ensure subordinate staff are engaged to do the same. Evaluate new phases and impacts to business processes, identifies and implements changes as need.

Minimum Qualifications Permanent service in this title, or one year of permanent competitive or 55b/c service in a title SG-21 or higher and otherwise eligible for transfer under Civil Service Law, or a reachable score on the Civil Service eligible list for this title.

A permanent appointment may be possible pursuant to Section 52.7 of the Civil Service Law if there are three or fewer current DCJS employees with one year of permanent competitive service as Contract Management Specialist 1 interested in this position.

Additional Comments Candidates from diverse backgrounds are encouraged to apply. DCJS is an equal opportunity employer and is committed to workplace diversity, equity, and inclusion.

Please be advised that the Division of Criminal Justice Services does not currently offer sponsorship for employment visas.

REASONABLE ACCOMMODATION: The NYS Division of Criminal Justice Services provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the Diversity, Equity, Inclusion, and Accessibility Unit at DEIA@dcjs.ny.gov or (518) 485-1704.

Some positions may require additional credentials or a background check to verify your identity.

How to Apply

Name Justine Fritts

Telephone (518) 485-7696

Fax (518) 457-4000

Email Address DCJSjobs@dcjs.ny.gov

Address

Street 80 South Swan Street

Alfred E. Smith Building

City Albany

State NY

Zip Code 12210

 

Notes on ApplyingPlease send a cover letter and resume to the email/address above. Please reference posting # on your cover letter.

DCJS was named to the Times Union’s list of 2017 through 2025 Top Workplaces as voted on by our employees.