Position Information

NY HELPNo

AgencyGeneral Services, Office of

TitleProgram Aide - VID 202751

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade13

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $53413 to $65061 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 4 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

Location

County Albany

Street Address 1220 Washington Ave

City Albany

StateNY

Zip Code12226

Job Specifics

Duties Description • Prepare and edit customer correspondence letters and emails regarding essential print jobs.
• Utilize SFS to invoice and bill state agencies for printing and mail services as performed and/or outlined in Memorandums of Understanding.
• Prepare purchase requisitions.
• Assist in monitoring program expenditures and prepare correspondence regarding billing including outstanding invoices.
• Compile financial data used in the budgeting and analysis for Printing and Mail Operations.
• Authorize payment of invoices for Printing and Mail Operations.
• Obtain competitive quotes, evaluate and analyze figures, and recommend purchases based on results of data.
• Assist in reviewing, designing, and controlling agency forms for agency website. Design and implement Central Printing forms as necessary.
• Assist in the creation, revision, and analysis of a variety of reports and records specific to Central Printing and Mail Operations.
• Prepare and edit other draft correspondence and documents as requested.
• Assist in reviewing and revising policy and procedures manuals.
• Train and supervise staff.
• Provide additional support for the Director and Assistant Director of Printing & Mail Operations as needed.
• Perform other duties as assigned.

Minimum Qualifications Current New York State employee with one year or more of qualifying permanent service in a position allocated to a Grade 11 or above and eligible for transfer under Section 70.1of the Civil Service Law.

NOTE: IN ORDER TO AWARD THE PROPER CREDIT FOR WORK EXPERIENCE, RESUMES MUST INCLUDE MONTH AND YEAR FOR START AND END DATES. IF ANY OF THIS EXPERIENCE IS LESS THAN FULL TIME YOU MUST INDICATE THE AVERAGE NUMBER OF HOURS WORKED PER WEEK.

Additional Comments The Office of General Services (OGS) is an equal opportunity employer, and we recognize that diversity in our workforce is critical to fulfilling our mission. We encourage applicants from all communities to apply.

For a full version of OGS’s EEO/AA statement and benefits joining Team #OneOGS, please visit http://www.ogs.ny.gov/employment.

NOTE ON TELECOMMUTING: Employees are required to apply and obtain approval through management to telecommute according to the agency’s Telecommuting Program Guidelines.

Some positions may require additional credentials or a background check to verify your identity.

How to Apply

Name Human Resources/AJ

Telephone 518-473-5282

Fax 518-486-1631

Email Address HRresumes@ogs.ny.gov

Address

Street NYS Office of General Services, HRM

31st Floor Corning Tower, Empire State Plaza

City Albany

State NY

Zip Code 12242

 

Notes on ApplyingPlease submit a resume and cover letter to HRresumes@ogs.ny.gov detailing how you meet the minimum qualifications along with the month/year and, if less than full time, the average hours worked per week for each position listed. Indicate the Position Title & Vacancy ID number of each position you are applying to.