Position Information

NY HELPNo

AgencyPublic Employment Relations Board

TitleAdministrative Assistant 2

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade15

Bargaining UnitM/C - Managerial/Confidential (Unrepresented)

Salary RangeFrom $59808 to $74695 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

Location

County Albany

Street Address PO Box 2074, Empire State Plaza

Agency Building 2, Floor 20

City Albany

StateNY

Zip Code12220

Job Specifics

Duties Description Under the general direction of the Executive Assistant to the Chair, the incumbent will work independently or as part of a team to provide administrative support to the Office of the Chair. The incumbent will perform a full range of advanced administrative duties including, but not limited to: Prepare a variety of reports, documents, spreadsheets, databases and general confidential correspondence in an accurate manner; Draft and proofread correspondence for Executive staff ensuring correct spelling and proper formatting. Review and correct grammatical and typographical errors. Scan and make hard copies of a variety of documents. Properly file and/or distribute to appropriate staff. Learn and understand PERB filing procedures. Set up and manage electronic and paper filing systems. Ensure timely removal of extraneous material from files and prepare for archival. Gain an understanding of NY State records retention guidelines for PERB case files. Maintain retention schedule for closed files and store with specific preservation date or destruction date. Prepare and process files for archival. This will involve lifting boxes weighing up to 30 pounds. Update case information in Access or other database system. Schedule and coordinate meetings for executive staff and maintain calendars. Make travel arrangements, gather appropriate approvals and receipts to prepare for and submit travel expense reports in SFS. Perform general administrative office work daily - answer phones and greet visitors in a polite, professional manner; take accurate messages; operate a variety of basic and technical office equipment; maintain office scheduling; coordinate staff meetings; research information; contribute to committee work; create conference material. Open, read, and distribute incoming mail or other material to staff. Process outgoing mail as needed. Handle time-sensitive tasks in an accurate, efficient and timely manner. Develop the ability to train staff members in the administrative procedures of the office. Establish and maintain effective working relationships with staff at all levels within the organization. Handle confidential and sensitive information with the utmost discretion. Other administrative duties as assigned.

Minimum Qualifications Promotion: Candidate must be on the appropriate Civil Service eligible list for this title at this location; or,

Transfer Opportunity: Candidates must be employed by New York State and have permanent status as an Administrative Assistant 2, Grade 15, and be eligible for lateral transfer; OR be eligible to transfer via Section 70.1 of the Civil Service Law by having at least one year of permanent service in a qualifying title. (Note: Per Civil Service Law, an employee cannot have two consecutive upward 70.1 or 52.6 transfers without an intervening eligible list appointment if such transfers would exceed two salary grades.)

Additional Comments We are seeking a competent multitasker who is highly motivated and organized. Must work well both independently and as part of a team, and enjoy a busy, challenging and creative work environment. Qualified candidates who have experience with MS Word, Outlook, Access, Excel, PowerPoint and Adobe Acrobat are encouraged to apply. Taylor Law experience is a plus.

Some positions may require additional credentials or a background check to verify your identity.

How to Apply

Name Sandra Koslow

Telephone 518-457-2676

Fax

Email Address perb.sm.jobs@perb.ny.gov

Address

Street P.O. Box 2074, Empire State Plaza

Agency Building 2, Floor 20

City Albany

State NY

Zip Code 12220

 

Notes on ApplyingIf interested in this position, please forward your resume’ and a cover letter indicating how you meet the minimum qualifications to perb.sm.jobs@perb.ny.gov by November 7, 2025. Be sure to indicate the position title in the subject line of your email.

PERB is an equal opportunity employer and does not discriminate
on the basis of race, age, ethnicity, disability, sexual orientation,
gender, military status, religion, or any other prohibited category.