Position Information

NY HELPNo

AgencyCriminal Justice Services, Division of

TitleAdministrative Assistant 2

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade15

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $59787 to $72429 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 4 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

Location

County Albany

Street Address 80 South Swan Street

Alfred E. Smith Building

City Albany

StateNY

Zip Code12210

Job Specifics

Duties Description The Administrative Assistant 2 will work be assigned to the Office of Forensic Services (OFS). Duties will include, but are not limited to:

• Provide administrative and logistical support to the Director, as well as all other office staff, in the day-to-day operations of the unit.
• Maintain current knowledge of procurement and net card procedures. Preserve accurate inventory of supplies and follow proper procurement rules to order supplies as needed.
• Assist in coordinating logistics and travel for a wide range of meetings, trainings, and board meetings which are conducted year-round by OFS throughout the state. This includes creation, review, and processing of travel vouchers.
• Maintain communication with offices of Finance and Funding to stay abreast of guidance relating to office operations.
• Receive, track, and route all incoming and outgoing correspondence, as well as FOIL requests, which may be via postal mail, inter-agency mail, telephone, and email.
• Support the development and maintenance of office-wide tracking and filing systems. OFS is committed to transitioning toward paperless recordkeeping and the incumbent will be expected to assist in digitizing and organizing files.
• Ensure communication with OGS to maintain staff and visitor access to the building, verify access annually, and reserve available rooms as needed.
• Communicate with Admin Services regarding new employee information, building issues, incoming and outgoing mail, conference room reservations, printing services, and record management.
• Process and track SOECK and DNA kit orders.
• Additional duties and special projects may be assigned as necessary and appropriate.

Minimum Qualifications Permanent competitive service in this title or one year of permanent competitive or 55 b/c service in a title SG-13 or higher and otherwise eligible for transfer under Civil Service Law. A list of titles eligible for transfer may be found here:
https://www.cs.ny.gov/businesssuite/title-transfer-matrix.cfm

52.7 Non-Competitive Promotion (NCP): A permanent appointment pursuant to Section 52.7 of Civil Service Law may be possible if there are three or fewer interested candidates who meet the following qualifications: Current DCJS employee with one year of permanent competitive or 55-b/c service as an Administrative Assistant 1, SG-11.

Additional Comments Candidates from diverse backgrounds are encouraged to apply. DCJS is an equal opportunity employer and is committed to workplace diversity, equity, and inclusion.

Please be advised that the Division of Criminal Justice Services does not currently offer sponsorship for employment visas.

REASONABLE ACCOMMODATION: The NYS Division of Criminal Justice Services provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the Diversity, Equity, Inclusion Accessibility Unit at DEIA@dcjs.ny.gov or (518) 485-1704.

Some positions may require additional credentials or a background check to verify your identity.

How to Apply

Name Rachel Spring

Telephone 518-485-7963

Fax 518-457-4000

Email Address DCJSJobs@dcjs.ny.gov

Address

Street 80 South Swan Street

Alfred E. Smith Building

City Albany

State NY

Zip Code 12210

 

Notes on ApplyingPlease send a cover letter and resume to the email address above. Please reference posting # 200582 on your cover letter.

DCJS was named to the Times Union’s list of 2017 through 2025 Top Workplaces as voted on by our employees.