Position Information

NY HELPYes

AgencyAttorney General, Office of the

TitleOffice Assistant 2 (NY HELPS)

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade09

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $42641 to $52413 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 37.50

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

Location

County New York

Street Address Office of the New York State Attorney General

28 Liberty St

City New York

StateNY

Zip Code10005

Job Specifics

Duties Description • Communicate by phone or face-to-face with paralegals, attorneys, architects, and IT staff to provide or gather information.
• Review forms or applications for subject matter content, completion, and accuracy within program segment of expertise and make appropriate determination. Gather additional information as necessary in order to process filings in a timely manner due to statutory deadlines.
• Verify check or epayment receipts for filing fee, calculate as needed, and assign registration numbers or renew files. Handle returned checks by soliciting and processing replacement checks and reporting to the Budget and Fiscal Management Bureau.
• Gather, compile, and prepare data from manual or automated files including Oracle database and spreadsheet logs for various reports, publications, records, etc. Design formats for various reports and forms. Assist in gathering and compiling data for monthly statistical reports, as needed.
• Create, maintain, and update Record Room logs, templates, spreadsheets, and other documents. Prepare and edit draft correspondence including acceptance letters and other documents.
• Independently prepare written summaries and reports and apply REF procedures in support of assignments.
• Use spreadsheet to generate certificates/receipts. Create Excel formulas and scripts to assist with Record Room work and increase team efficiency.
• Monitor filings and submissions and take necessary action to avoid backlogs.
• Type, proofread, and review entries into a variety of databases; including the Paper Archive Management (PAM) system.
• Responsible for the storage, organization, retrieval, and delivery of files in the file room (as requested by REF attorneys, PI Team, etc.).
• Monitor and take action on RMS (Recruitment Management System) for intern applications.
• Coordinate interviews for internships, temporary and permanent positions including scheduling and participating in interviews.
• Train newly hired employees, conduct monthly team meetings, and help resolve any staff or procedural issues.
• Review subordinate employee’s documentation to ensure proper spelling and grammar. Make appropriate corrections for format, accuracy and validity.
• Supervise employees in the Record Room in the absence of the Director. Act as backup for a variety of Record Room assignments such as amendments

Minimum Qualifications NY HELPS: This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.
Employees appointed via the NY HELPS program are restricted for promotional appointment until their position is covered-in to the competitive class by the New York State Civil Service Commission (CSC), or they otherwise obtain permanent competitive status. The CSC has recently covered-in employees who were appointed via NY HELPS on a permanent or contingent permanent basis between June 26, 2024 and June 11, 2025. Notification to employees regarding a change in their status is forthcoming. You may wish to apply if you received a permanent NY HELPS appointment to a qualifying title within these timeframes and are interested in this opportunity. Your eligibility for promotion will be reviewed by Human Resources. Employees with a permanent NY HELPS appointment occurring effective 6/12/25 or later will be addressed with a subsequent cover-in.

NON-COMPETITIVE QUALIFICATIONS:
Office Assistant 2 (CSEA SG 9, current starting salary $42,641, job rate $52,413)

OTHER WAYS TO QUALIFY:
Reachable on the Department of Civil Service Eligible list for Office Assistant 2.
OR
Eligible for a lateral transfer or eligible for transfer under 70.1 of the Civil Service Law by having one year of permanent competitive service in an appropriate title. To determine if your current Civil Service title is eligible for transfer to this title, visit the Career Mobility GOT-IT website.
OR
Non-Competitive promotion: If the number of interested candidates is three or fewer, a competitive examination will
not be held and the agency, at its discretion, may nominate a qualified employee for non-competitive promotion
under Section 52.7 of the Civil Service Law. Permanent appointments may be made by applicants who meet the
position’s minimum qualifications if all requirements of a non-competitive promotion are met. To be eligible for a
non-competitive promotion, individuals must be an employee of the Office of the Attorney General and have at least
one year of permanent competitive or 55b/c service in one of the qualifying titles. A list of the qualifying titles are
available at: https://www.cs.ny.gov/examannouncements/announcements/38687titles.cfm.

Additional Comments We are seeking talented and motivated support staff to work with our attorneys in the State’s law firm. The selected candidate will be part of a fast-paced office, gaining experience while providing public service on behalf of the State of New York. The Attorney General serves the public interest of all New Yorkers in matters affecting their daily lives, enforcing laws to protect consumers, tenants, patients, workers, investors, and charitable donors. The office coordinates statewide civil and criminal investigations, promoting economic and social justice, encouraging harm-reducing public health strategies, and preserving the state’s environment.

Careers with the State offer multiple benefits, including paid vacation leave (13+ days per year), sick leave, paid State holidays off, health insurance including vision & dental, entry into the NYS retirement (pension) system, education and training, eligibility for public student loan forgiveness, and job stability with promotional opportunities. Workplace flexibilities include multiple options for employees, including telecommuting (up to two days per week) and alternative work schedules.

For new State employees appointed to graded positions, the annual salary is the hiring rate (beginning of the Salary Range) of the position. Promotion salaries are calculated by the NYS Office of the State Comptroller (OSC) in accordance with NYS Civil Service Law, OSC Payroll rules and regulations, and negotiated union contracts.

The Office of the NYS Attorney General (OAG) cannot provide sponsorship for work authorization. Candidates need to be authorized to work in the United States to be employed by this agency. It is incumbent upon employees to maintain work authorization for the duration of their employment with the OAG.

Some positions may require additional credentials or a background check to verify your identity.

How to Apply

Name Human Resources Management Bureau

Telephone (518) 776-2500

Fax (518) 915-7754

Email Address HR.Recruitment@ag.ny.gov

Address

Street Office of the New York State Attorney General

The Capital

City Albany

State NY

Zip Code 12224

 

Notes on ApplyingTo apply, submit a cover letter that includes a statement describing how you meet the minimum qualifications and a resume to hr.recruitment@ag.ny.gov. Please be sure to include the Vacancy ID #197846 and job title in the subject of your email.

Candidates from diverse backgrounds are encouraged to apply.
The OAG is an equal opportunity employer and is committed to workplace diversity.

For more information about the Attorney General's Office visit www.ag.ny.gov.